Non-Competitive Contract with Altec Industries Limited for Proprietary Original Equipment Manufacturer Parts and Services

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The decision

2020-09-30 · Toronto City Council · adopted

As filed

City Council on September 30, October 1 and 2, 2020, adopted the following: 1. City Council authorize the General Manager, Fleet Services to negotiate and enter into a non-competitive contract with Altec Industries Limited, for the supply of all labour, parts, materials and equipment necessary to perform mechanical and structural safety inspections, repairs and certification for the City's Original Equipment Manufacturer vehicle mounted lifting devices, based on the following terms and conditions: a.

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the initial term of the contract will be for a period of one (1) year, commencing on November 1, 2020 to October 31, 2021 with the option to renew the contract for four (4) additional separate one (1) year periods, subject to the exercise of each option year being at the sole discretion of the General Manager, Fleet Services and subject to the amounts payable under the contract being available under the current Fleet Services budget approval(s); the amount of this non-competitive contract is $1,910,028 net of Harmonized Sales Tax ($1,943,644 net of Harmonized Sales Tax recoveries) for the entire duration of the contract, inclusive of all option years; b. the contract will be based on the condition that Altec Industries Limited continues to be the exclusive distributor for the proprietary Original Equipment Manufacturer parts and specialized services for Altec equipment; and c. on the terms and condition satisfactory to the General Manager, Fleet Services and in a form satisfactory to the City Solicitor.

On the agenda

As the city filed it

The purpose of this report is to seek City Council authority for the General Manager, Fleet Services Division to negotiate and enter into a non-competitive contract with Altec Industries Limited, for the supply of all labour, parts, materials and equipment necessary to perform mechanical and structural safety inspections, repairs and certification on proprietary Original Equipment Manufacturer vehicle mounted lifting devices on Altec equipment for the City of Toronto (City).

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The contract will be for a period of one (1) year commencing on November 1, 2020 to October 31, 2021 with the option to renew the contract for four (4) additional one (1) year periods at the sole discretion of the City, and subject to budget approvals for the total potential contract amount of $1,910,028 net of Harmonized Sales Tax (HST) (or $1,943,644 net of HST recoveries), inclusive of all option years. City Council approval is required in accordance with Toronto Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five year commitment for each vendor, under Article 7, Section 7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax (HST) allowed under staff authority as per the Toronto Municipal Code, Chapter 71-Financial Control, Section 71-11A.

Staff recommended

The General Manager, Fleet Services Division, and the Chief Procurement Officer, recommend that: 1. City Council grant authority to the General Manager, Fleet Services to negotiate and enter into a non-competitive contract with Altec Industries Limited, for the supply of all labour, parts, materials and equipment necessary to perform mechanical and structural safety inspections, repairs and certification for the City's Original Equipment Manufacturer vehicle mounted lifting devices, based on the following terms and conditions: a.

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the initial term of the contract will be for a period of one (1) year, commencing on November 1, 2020 to October 31, 2021 with the option to renew the contract for four (4) additional separate one (1) year periods, subject to the exercise of each option year being at the sole discretion of the General Manager, Fleet Services Division and subject to the amounts payable under the contract being available under the current Fleet Services Division budget approval(s). The amount of this non-competitive contract is $1,910,028 net of HST ($1,943,644 net of HST recoveries) for the entire duration of the contract, inclusive of all option years; b. the contract will be based on the condition that Altec Industries Limited continues to be the exclusive distributor for the proprietary Original Equipment Manufacturer parts and specialized services for Altec equipment; and c. on the terms and condition satisfactory to the General Manager, Fleet Services Division and in a form satisfactory to the City Solicitor.

Considered

2020-09-14 · General Government and Licensing Committee · adopted
Decision as filed
The General Government and Licensing Committee recommends that: 1. City Council authorize the General Manager, Fleet Services to negotiate and enter into a non-competitive contract with Altec Industries Limited, for the supply of all labour, parts, materials and equipment necessary to perform mechanical and structural safety inspections, repairs and certification for the City's Original Equipment Manufacturer vehicle mounted lifting devices, based on the following terms and conditions: a.
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the initial term of the contract will be for a period of one (1) year, commencing on November 1, 2020 to October 31, 2021 with the option to renew the contract for four (4) additional separate one (1) year periods, subject to the exercise of each option year being at the sole discretion of the General Manager, Fleet Services and subject to the amounts payable under the contract being available under the current Fleet Services budget approval(s); the amount of this non-competitive contract is $1,910,028 net of Harmonized Sales Tax ($1,943,644 net of Harmonized Sales Tax recoveries) for the entire duration of the contract, inclusive of all option years; b. the contract will be based on the condition that Altec Industries Limited continues to be the exclusive distributor for the proprietary Original Equipment Manufacturer parts and specialized services for Altec equipment; and c. on the terms and condition satisfactory to the General Manager, Fleet Services and in a form satisfactory to the City Solicitor.
2020-09-30 · Toronto City Council · adopted

On the record

The item as the City filed it

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