General Government and Licensing Committee
The full agenda, as filed
All 25 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
GL15.1amended
Apportionment of Property Taxes - September 14, 2020 Hearing
This report deals with 12 apportionment applications made by or to the Treasurer pursuant to Section 322 of the City of Toronto Act. Under this section, Council is authorized to recover unpaid property taxes on land that has been severed and therefore no longer exists by apportioning those outstanding taxes onto the newly- created parcels that arise from the severance. The legislation requires that Council make its decision after holding a public meeting, at which applicants and/or property owners may appear or make representations regarding the apportionment application. Council has delegated authority to hear and make final decisions in respect of these matters to the General Government and Licensing Committee. Staff have mailed Notices of Hearing to affected taxpayers advising of the upcoming September 14, 2020 General Government and Licensing Committee Hearing.
The General Government and Licensing Committee: 1. Approved the apportionment of property taxes in the amounts identified in Appendix A to the report (August 28, 2020) from the Controller, under the columns entitled "Apportioned Tax" and "Apportioned Phase In/Capping", excluding the following application(s) in Appendix A: Ward Page Roll Number Address Tax Year 14 1 1904-07-3-090-01150 9 KINTYRE AVE 2019
Staff recommendation as filed
The Controller recommends that: 1. The General Government and Licensing Committee approve the apportionment of property taxes in the amounts identified in Appendices A and B, under the columns entitled "Apportioned Tax" and "Apportioned Phase-in/Capping."
GL15.2amended
Cancellation, Reduction or Refund of Property Taxes - September 14, 2020 Hearing
This report deals with tax appeal applications made to the Treasurer pursuant to Sections 323 and 325 of the City of Toronto Act, 2006. Section 323 permits Council to cancel, reduce or refund taxes in cases when, during the year, a property undergoes changes such as when it is destroyed by fire or demolished, becomes exempt from taxation, or is reclassified due to a change in use. Under Section 325 of the City of Toronto Act, 2006, taxpayers can request a cancellation, reduction or refund of taxes when an error in the assessment roll is identified which results in an overcharge. The legislation requires Council to make its decision after holding a public meeting at which the applicants and/or property owners may express any concerns. Council has delegated authority to hear and make final decisions in respect of these matters to the General Government and Licensing Committee. Staff have mailed Notices of Hearing to affected taxpayers advising of the General Government and Licensing Committee's upcoming meeting and consideration of this staff report.
The General Government and Licensing Committee: 1. Approved the individual tax appeal applications made pursuant to Section 323 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) identified in the Detailed Hearing Report marked as Appendix A to the report (August 28, 2020) from the Controller, excluding the following applications: Ward Number Appeal Number Property Address 11 201600773 291 College St 21 20180695 1467 Bathurst St 2. Approved the individual tax appeal applications made pursuant to Section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) in the amounts identified in Appendix B to the report (August 28, 2020) from the Controller.
Staff recommendation as filed
The Controller recommends that: 1. The General Government and Licensing Committee approve the individual tax appeal applications made pursuant to Section 323 of the City of Toronto Act, 2006, resulting in tax reductions (excluding phase-in/capping amounts) in the amounts identified in Appendix A. 2. The General Government and Licensing Committee approve the individual tax appeal applications made pursuant to Section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) in the amounts identified in Appendix B.
GL15.3adopted
Largest Property Tax Debtors with Tax Arrears Greater than $500,000 as at June 30, 2020
This report provides information on property tax accounts with outstanding receivables of $500,000 or more as of June 30, 2020. For property tax accounts owned by identifiable individuals, the information is provided in a confidential attachment (Confidential Attachment 3).
The General Government and Licensing Committee: 1. Directed that Confidential Attachment 3 to the report (August 28, 2020) from the Controller remain confidential in its entirety.
Staff recommendation as filed
The Controller recommends that: 1. The General Government and Licensing Committee direct that the confidential information contained in Confidential Attachment 3 remain confidential in its entirety.
GL15.4adopted
Feasibility of Changing the City of Toronto's Policy on Statutory Holidays
The City of Toronto's current policy on Designated Holidays and Floating Holidays, and the collective agreement implementations of that policy provide for flexibility in accommodating requests by employees to observe religious days that are not among the 11 holidays designated by the City. The City's practice of allowing employees to use paid floating holidays, lieu time, applicable leaves, or other scheduling options meets the requirements of the Ontario Human Rights Code and is consistent with the approach taken by most public and private sector employers in the province.
The General Government and Licensing Committee received the reports (June 12, 2019) and (August 31, 2020) from the Executive Director, People, Equity and Human Rights for information.
Staff recommendation as filed
The Executive Director, People, Equity and Human Rights recommends that: 1. The General Government and Licensing Committee receive this report for information.
GL15.5adopted
Procurement of Emergency Goods and Services in Response to the COVID-19 Pandemic
The purpose of this report is to advise on the emergency non-competitive procurements of goods and services that are over $500,000 in value that were processed by the Purchasing and Materials Management Division on behalf of various divisions relating to the City of Toronto's response to the COVID-19 Pandemic Emergency. Section 195-7.4B of Chapter 195, Purchasing, requires that any emergency non-competitive over the value of $500,000 must be reported to Council for information. The City entered into 28 emergency non-competitive contracts over the value of $500,000 between March 16 and July 31, 2020. The total value of these emergency non-competitive contracts is 55,155,094.68, net of HST ($56,125,824.35, net of HST recoveries). To provide a complete picture, Purchasing and Materials Management Division also processed 57 emergency non-competitive contracts $500,000 and less during the same time period. The total value of these non-competitive contracts is $13,766,718.85, net of HST ($14,009,013.10, net of HST recoveries). As the City continues to support COVID-19 Pandemic Emergency, additional emergency non-competitive procurements may be processed. A follow up report may be submitted in the 1st Quarter 2021 to summarize any further emergency procurements processed that are over $500,000 in value from August 1 to December 31, 2020.
The General Government and Licensing Committee recommends that: 1. City Council receive the report (August 18, 2020) from the Chief Procurement Officer for information.
Staff recommendation as filed
The Chief Procurement Officer recommends that: 1. City Council receive this report for information.
GL15.6adopted
The purpose of this report is to seek City Council authority for the General Manager, Fleet Services Division to negotiate and enter into a non-competitive contract with Altec Industries Limited, for the supply of all labour, parts, materials and equipment necessary to perform mechanical and structural safety inspections, repairs and certification on proprietary Original Equipment Manufacturer vehicle mounted lifting devices on Altec equipment for the City of Toronto (City). The contract will be for a period of one (1) year commencing on November 1, 2020 to October 31, 2021 with the option to renew the contract for four (4) additional one (1) year periods at the sole discretion of the City, and subject to budget approvals for the total potential contract amount of $1,910,028 net of Harmonized Sales Tax (HST) (or $1,943,644 net of HST recoveries), inclusive of all option years. City Council approval is required in accordance with Toronto Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five year commitment for each vendor, under Article 7, Section 7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax (HST) allowed under staff authority as per the Toronto Municipal Code, Chapter 71-Financial Control, Section 71-11A.
The General Government and Licensing Committee recommends that: 1. City Council authorize the General Manager, Fleet Services to negotiate and enter into a non-competitive contract with Altec Industries Limited, for the supply of all labour, parts, materials and equipment necessary to perform mechanical and structural safety inspections, repairs and certification for the City's Original Equipment Manufacturer vehicle mounted lifting devices, based on the following terms and conditions: a. the initial term of the contract will be for a period of one (1) year, commencing on November 1, 2020 to October 31, 2021 with the option to renew the contract for four (4) additional separate one (1) year periods, subject to the exercise of each option year being at the sole discretion of the General Manager, Fleet Services and subject to the amounts payable under the contract being available under the current Fleet Services budget approval(s); the amount of this non-competitive contract is $1,910,028 net of Harmonized Sales Tax ($1,943,644 net of Harmonized Sales Tax recoveries) for the entire duration of the contract, inclusive of all option years; b. the contract will be based on the condition that Altec Industries Limited continues to be the exclusive distributor for the proprietary Original Equipment Manufacturer parts and specialized services for Altec equipment; and c. on the terms and condition satisfactory to the General Manager, Fleet Services and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The General Manager, Fleet Services Division, and the Chief Procurement Officer, recommend that: 1. City Council grant authority to the General Manager, Fleet Services to negotiate and enter into a non-competitive contract with Altec Industries Limited, for the supply of all labour, parts, materials and equipment necessary to perform mechanical and structural safety inspections, repairs and certification for the City's Original Equipment Manufacturer vehicle mounted lifting devices, based on the following terms and conditions: a. the initial term of the contract will be for a period of one (1) year, commencing on November 1, 2020 to October 31, 2021 with the option to renew the contract for four (4) additional separate one (1) year periods, subject to the exercise of each option year being at the sole discretion of the General Manager, Fleet Services Division and subject to the amounts payable under the contract being available under the current Fleet Services Division budget approval(s). The amount of this non-competitive contract is $1,910,028 net of HST ($1,943,644 net of HST recoveries) for the entire duration of the contract, inclusive of all option years; b. the contract will be based on the condition that Altec Industries Limited continues to be the exclusive distributor for the proprietary Original Equipment Manufacturer parts and specialized services for Altec equipment; and c. on the terms and condition satisfactory to the General Manager, Fleet Services Division and in a form satisfactory to the City Solicitor.
GL15.7adopted
On April 24, 2018, City Council authorized the Deputy City Manager, Corporate Services, to negotiate and enter into a Phase Two Project Agreement with the Planning, Design, and Conformance consultant for the George Street Revitalization Project. The agreement covers the alternative procurement process through the construction phases of the project. The agreement must be on terms and conditions satisfactory to the Deputy City Manager, Corporate Services, and in a form satisfactory to the City Solicitor. After extensive negotiations, staff recommend that the City enter into a non-competitive Agreement with B+H Architects (B+H) in the amount of $7,505,027, net of Harmonized Sales Tax ($7,637,115, net of Harmonized Sales Tax recoveries) to act as Planning, Design, and Conformance consultant for Phase Two of the George Street Revitalization Project. A shared agreement on the scope work, satisfactory to the City's requirements and those of the Alternative Procurement and Financing model, could not be reached with the previous vendor. Additionally, B+H's experience in the development of the updated Project Specific Output Specification template in partnership with Infrastructure Ontario would better place B+H to deliver Phase Two of the George Street Revitalization project. This would also allow B+H to continue and expand upon their current due diligence role of Specification Writer, and present the City a cost avoidance savings of $2,622,789 (net of Harmonized Sales Tax). The savings are calculated based on the difference between the previously approved value of non-competitive Agreement with Montgomery Sisam Architects Inc. per EX33.4, at $10,127,816 (net of Harmonized Sales Tax), and the currently proposed amount of $7,505,027 (net of Harmonized Sales Tax). City Council approval is required in accordance with Municipal Code Chapter 195- Purchasing, where the current request exceeds the Chief Purchasing Official's authority of the cumulative five year commitment for each vendor, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of HST allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management to negotiate and enter into a non-competitive Agreement with B+H Architects as Planning, Design and Conformance Consultants for a total cost of $7,505,027, net of Harmonized Sales Tax ($7,637,115, net of Harmonized Sales Tax recoveries) based on terms and conditions satisfactory to the Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor. 2. City Council direct the Executive Director, Corporate Real Estate Management, to report back to the Executive Committee and City Council by the first quarter of 2021 on the updated project schedule for the George Street Revitalization Project.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, recommend that: 1. City Council authorize the Executive Director, Corporate Real Estate Management to negotiate and enter into a non-competitive Agreement with B+H Architects as Planning, Design and Conformance Consultants for a total cost of $7,505,027, net of Harmonized Sales Tax ($7,637,115, net of Harmonized Sales Tax recoveries) based on terms and conditions satisfactory to the Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor. 2. City Council direct the Executive Director, Corporate Real Estate Management, to report back to Executive Committee and Council by the first quarter of 2021 on the updated project schedule for the George Street Revitalization Project.
GL15.8adopted
The purpose of this report is to seek City Council authority for the Fire Chief and General Manager, Toronto Fire Services to negotiate and enter into a non-competitive contract with Darch Fire Incorporated, for the supply and delivery of two aerial devices for a total amount of $5,264,158 net of HST, ($5,356,807 net of HST recoveries). This purchase will assist Toronto Fire Services in ensuring operational readiness to respond to emergency and critical incidents throughout Toronto, specifically with high rise and high angle incidents. Toronto Fire Services is seeking a non-competitive contract for these apparatus for a number of operational reasons, with the main being matching with existing purchases. Purchasing a model that matches existing ones in service at Toronto Fire Services will significantly reduce training required for staff. Toronto Fire Services already owns three articulating aerial apparatus from this vendor and therefore both operational staff and mechanical staff are trained and familiar with them. Additionally, this brand has a local dealer which means that parts necessary for repairs or replacement are easier to access. City Council approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11a.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Fire Chief and General Manager, Toronto Fire Services to negotiate and execute a non-competitive contract with Darch Fire Incorporated for two specialized aerial devices in the amount of $5,264,158 net of Harmonized Sales Tax ($5,356,807 net of Harmonized Sales Tax recoveries), on the terms and conditions satisfactory to the Fire Chief and General Manager, Toronto Fire Services, and in a form satisfactory to the City Solicitor, which include: a. the supply, delivery, and initial staff training of a 41 metre Bronto Skylift model F135RLX telescopic articulating aerial device in the amount of $2,396,191 net of Harmonized Sales Tax ($2,438,364 net of Harmonized Sales Tax recoveries); and b. the supply, delivery, and training of a 70 metre Bronto Skylift Model F70RPX mounted on a two-person conventional cab truck chassis, including mounted main body, related supplies, staff training equipment, and travel costs incurred in the design and inspection phases of the purchase, in the amount of $2,867,967, net of Harmonized Sales Tax ($2,918,443, net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The Fire Chief and General Manager, Toronto Fire Services and Chief Procurement Officer, Purchasing and Materials Management Division recommend that: 1. City Council grant authority to the Fire Chief and General Manager, Toronto Fire Services to negotiate and execute a non-competitive contract with Darch Fire Incorporated for two specialized aerial devices in the amount of $5,264,158 net of HST ($5,356,807 net of HST recoveries), on the terms and conditions satisfactory to the Fire Chief and General Manager, Toronto Fire Services, and in a form satisfactory to the City Solicitor, which include: a. The supply, delivery, and initial staff training of a 41 metre Bronto Skylift model F135RLX telescopic articulating aerial device in the amount of $2,396,191 net of HST ($2,438,364 net of HST recoveries); and b. The supply, delivery, and training of a 70 metre Bronto Skylift Model F70RPX mounted on a two-person conventional cab truck chassis, including mounted main body, related supplies, staff training equipment, and travel costs incurred in the design and inspection phases of the purchase, in the amount of $2,867,967, net of HST ($2,918,443, net of HST recoveries).
GL15.9adopted
The purpose of this report is to seek authority from City Council to approve a non-competitive bridge contract with Waterford Services Inc. for full Custodial services at various Parks and Recreation facilities in the Scarborough District for the period from November 1, 2020 to March 31, 2021 in a total amount of $1,273,042.15 net of HST ($1,295,447.69 net of HST recoveries). The custodial services are critical and ensures our community centres, pools, arenas and parks facilities are clean, tidy, and safe as well as supplies enhanced cleaning during current the COVID-19 Pandemic. The current custodial services Blanket Contract, # 47019674, expires on October 31, 2020. A new Request for Proposal is scheduled to be issued in September 2020, and expected to have a contract in place by the end of March, 2021. City Council approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11a.
The General Government and Licensing Committee recommends that: 1. City Council authorize the General Manager, Parks, Forestry and Recreation to negotiate and execute a non-competitive contract with Waterford Services Inc. to provide full custodial services for the period from November 1, 2020 to March 31, 2021, in a total amount of $1,273,042.15 net of Harmonized Sales Tax ($1,295,447.69 net of Harmonized Sales Tax recoveries, on terms and conditions satisfactory to the General Manager, Parks Forestry and Recreation, and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The General Manager, Parks, Forestry and Recreation, and the Chief Procurement Officer, Purchasing and Materials Management Division recommend that: 1. City Council authorize the General Manager, Parks, Forestry and Recreation to negotiate and execute a non-competitive contract with Waterford Services Inc. to provide full custodial services for the period from November 1, 2020 to March 31, 2021, in a total amount of $1,273,042.15 net of HST ($1,295,447.69 net of HST recoveries, on terms and conditions satisfactory to the General Manager, Parks Forestry and Recreation, and in a form satisfactory to the City Solicitor.
GL15.10adopted
The purpose of this report is to seek authority from City Council to enter into non-competitive, long-term tire purchasing agreements with Goodyear Canada Incorporated and Michelin North America (Canada) Inc. to standardize tire brands across the City's fleet. The contract will be for a period of five (5) years, commencing on November 1, 2020 to October 31, 2025 with the option to renew the contract for one (1) additional five (5) year period at the sole discretion of the City, and subject to budget approvals for the total contract amount of $17,082,981 net of HST ($17,383,641 net of Harmonized Sales Tax (HST) recoveries, inclusive of all optional renewal years. Fleet Services estimates that by adopting a manufacturer-direct service delivery model with Goodyear Canada Incorporated and Michelin North America (Canada) Incorporated savings in the amount of $1,494,920 can be realized over the ten (10) year period. This agreement will also provide considerable efficiency improvements, with anticipated delivery times for in-stock tires expected to improve by eighty-four (84) percent, and delivery times for out of stock tires expected to improve by fifty (50) percent. These added efficiencies will directly support the reduction of vehicle downtime. City Council approval is required in accordance with Municipal Code Chapter 195 - Purchasing, where the current request exceeds the Chief Purchasing Official's authority of the cumulative five year commitment for each vendor, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of HST allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.
The General Government and Licensing Committee recommends that: 1. City Council authorize the General Manager, Fleet Services, the Chief, Toronto Paramedic Services and the Fire Chief and General Manager, Toronto Fire Services to standardize tire brands across the City-wide fleet. 2. City Council grant authority to the General Manager, Fleet Services, the Chief, Toronto Paramedic Services and the Fire Chief and General Manager,Toronto Fire Services to negotiate and enter into non-competitive agreements with Goodyear Canada Inc. and Michelin North America (Canada) Incorporated for the supply and delivery of tires on the following terms and conditions: a. the initial term of the contract with Goodyear Canada Inc. will be for a period of five (5) years, commencing on November 1, 2020 to October 31, 2025 with the option to renew the contract for one (1) optional renewal term of five (5) years, at the sole discretion of the General Manager, Fleet Services; the amount of this agreement is $11,454,140 net of Harmonized Sales Tax ($11,655,732 net of Harmonized Sales Tax recoveries) for the duration of the contract, inclusive of the optional renewal term; b. the initial term of the contract with Michelin North America (Canada) will be for a period of five (5) years, commencing on November 1, 2020 to October 31, 2025 with the option to renew the contract for one (1) optional renewal term of five (5) years, at the sole discretion of the General Manager, Fleet Services; the amount of this agreement is $5,628,842 net of Harmonized Sales Tax ($5,727,909 net of Harmonized Sales Tax recoveries) for the duration of the contract, inclusive of the optional renewal term; and c. on the terms and conditions satisfactory to the General Manager, Fleet Services and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The General Manager, Fleet Services and the Chief Procurement Officer recommend that: 1. City Council grant authority to the General Manager, Fleet Services, the Chief, Toronto Paramedic Services and the Fire Chief and General Manager, Toronto Fire Services to standardize tire brands across the City-wide fleet. 2. City Council grant authority to the General Manager, Fleet Services, the Chief, Toronto Paramedic Services and the Fire Chief and General Manager,Toronto Fire Services to negotiate and enter into non-competitive agreements with Goodyear Canada Inc. and Michelin North America (Canada) Incorporated for the supply and delivery of tires on the following terms and conditions: a. the initial term of the contract with Goodyear Canada Inc. will be for a period of five (5) years, commencing on November 1, 2020 to October 31, 2025 with the option to renew the contract for one (1) optional renewal term of five (5) years, at the sole discretion of the General Manager, Fleet Services. The amount of this agreement is $11,454,140 net of HST ($11,655,732 net of HST recoveries) for the duration of the contract, inclusive of the optional renewal term; b. the initial term of the contract with Michelin North America (Canada) will be for a period of five (5) years, commencing on November 1, 2020 to October 31, 2025 with the option to renew the contract for one (1) optional renewal term of five (5) years, at the sole discretion of the General Manager, Fleet Services. The amount of this agreement is $5,628,842 net of HST ($5,727,909 net of HST recoveries) for the duration of the contract, inclusive of the optional renewal term; and c. on the terms and conditions satisfactory to the General Manager, Fleet Services and in a form satisfactory to the City Solicitor.
GL15.11adopted
As part of the City of Toronto's ongoing efforts to merge the City-sponsored legacy pension plans into the Ontario Municipal Employees Retirement System, the law firm of Osler, Hoskin & Harcourt LLP was retained in 2012, with an expected completion of services date of April 1, 2017, in the amount of $150,000. As the required Regulations to facilitate these mergers were not released by the Provincial government until November 2015, Osler's services were further required and Council authority was obtained in May 2017, extending that date to April 1, 2020 and increasing the retainer amount to $450,000. At the July 3, 2018 Government Management committee meeting, a further amendment to increase the Osler's retainer amount from $450,000 to $900,000 was approved, with an anticipated completion date of April 1, 2020. As of January 2020, the City had successfully completed the merged with the Ontario Municipal Employees Retirement System of four City-sponsored legacy pension plans, and had commenced the next phase of officially winding-up/terminating the pension plans and distributing the remaining assets (surplus), as required by Provincial Regulation. Each step in the current phase has required reports, applications, and other documentation to be filed with and approved by the Financial Services Regulatory Authority of Ontario. Osler's has continued to be a valued partner for the City in providing guidance and direction to this complex task involving the plan actuary, and member counsel as well. However, due to some unexpected complexities including the COVID-19 emergency measures, which affected the original timelines, the Retainer Agreement period was extended from April 1, 2020 to December 31, 2020 to enable completion of the work, by letter dated May 12, 2020, from the City Solicitor. At that time, no change in retainer amount was anticipated. By July 15, 2020, it became apparent that the amount authorized by Council in 2018 was insufficient to complete the merger finalization including wind-up/termination and distribution of surplus, for all four City-sponsored legacy pension plans and as well, that despite everyone's best efforts, additional time beyond December 31, 2020 was required for the final conclusion of these steps. The continued guidance and direction of Osler's to complete this complex matter would be of significant assistance to City staff as this multi-year process is brought to a conclusion. It would not be prudent to go out to market to retain a new firm, which would not have the history and familiarity that Osler's does with this ongoing matter. This would create delay and additional cost to the City. Osler's has estimated that an additional $300,000 is required to bring this matter fully to a close by March 31, 2021.
The General Government and Licensing Committee: 1. In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), authorized the City Solicitor to amend the retainer with Osler, Hoskin & Harcourt LLP, by increasing the value from $900,000 to $1,200,000, net of all applicable taxes and charges and increase the value on Purchaser Purchase Order 6035311 by the same amount.
Staff recommendation as filed
The Controller, City Solicitor, and the Chief Procurement Officer recommend that: 1. General Government and Licensing Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Finance Control By-Law) authorize the City Solicitor to amend the retainer with Osler, Hoskin & Harcourt LLP, by increasing the value from $900,000 to $1,200,000, net of all applicable taxes and charges and increase the value on Purchaser Purchase Order 6035311 by the same amount.
GL15.12adopted
Union Station Revitalization Project - Status Report and Contract Amendments
The purpose of the report is to advise on the status of the City of Toronto's Union Station Revitalization Project, including an update on the construction progress and project budget. The report also requests authority to amend four (4) existing contracts under the USRP, funded within the existing approved budget. These contract amendments will allow for total project completion and ensure continuity of professional services for the remainder of the project. The project remains within the current approved budget of $824.0 million. The COVID-19 pandemic has impacted the project schedule as the project is now scheduled to be substantially complete by the end of 2020. Staff are working with the City's consultant, contractor, its bonding company, and other stakeholders to complete the work as quickly and efficiently as possible.
The General Government and Licensing Committee: 1. In accordance with Section 71-11.1.1.C of the City of Toronto Municipal Code (Financial Control By-law), authorized the amendment of existing contracts, in accordance with the details as specified below: a. NORR Limited, Architects and Engineers, Purchase Order Number 6030175, in the additional amount of up to $1,270,000, net of all taxes, revising the current contract authority from $45,323,000, net of all taxes, up to a maximum value of $46,593,000, net of all taxes, to provide required additional design and construction services, and warrantee support for two years following project completion; b. WSP Canada Group Limited, Contract Number 47020883, in the additional amount of up to $800,000, net of all taxes, revising the current contract authority from $11,534,840 net of all taxes, up to a maximum value of $12,334,840, net of all taxes, to continue to provide contract administration services and expertise through the construction duration; c. Bondfield Construction Company Limited, Purchase Order Number 6041873, in the additional amount of up to $5,000,000, net of all taxes, revising the current contract authority from $215,842,180, net of all taxes, up to a potential value of $220,842,180, net of all taxes, to provide construction services for the completion of the Union Station Revitalization Project; and d. Davies Ward Phillips and Vineberg LLP, Purchase Order Number 6025203, in the additional amount of up to $330,000, net of all taxes ($335,808 net of Harmonized Sales Tax recoveries), revising the current contract authority from $3,985,000, net of all taxes, up to a potential value of $4,315,000, net of all taxes ($4,390,944 net of Harmonized Sales Tax recoveries), to provide real estate legal advice, draft legal terms and agreements for the on-going agreements and negotiations with Union Station tenants.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, and the Chief Procurement Officer, recommend that: 1. In accordance with Section 71-11.1.1.C of the City of Toronto Municipal Code (Financial Control By-law), the General Government and Licensing Committee authorize the amendment of existing contracts, in accordance with the details as specified below: a. NORR Limited, Architects and Engineers, Purchase Order number 6030175, in the additional amount of up to $1,270,000, net of all taxes, revising the current contract authority from $45,323,000, net of all taxes, up to a maximum value of $46,593,000, net of all taxes, to provide required additional design and construction services, and warrantee support for two years following project completion; b. WSP Canada Group Limited, Contract number 47020883, in the additional amount of up to $800,000, net of all taxes, revising the current contract authority from $11,534,840 net of all taxes, up to a maximum value of $12,334,840, net of all taxes, to continue to provide contract administration services and expertise through the construction duration; c. Bondfield Construction Company Limited, Purchase Order number 6041873, in the additional amount of up to $5,000,000, net of all taxes, revising the current contract authority from $215,842,180, net of all taxes, up to a potential value of $220,842,180, net of all taxes, to provide construction services for the completion of the Union Station Revitalization Project; and d. Davies Ward Phillips and Vineberg LLP, Purchase Order number 6025203, in the additional amount of up to $330,000, net of all taxes ($335,808 net of Harmonized Sales Tax recoveries), revising the current contract authority from $3,985,000, net of all taxes, up to a potential value of $4,315,000, net of all taxes ($4,390,944 net of Harmonized Sales Tax recoveries), to provide real estate legal advice, draft legal terms and agreements for the on-going agreements and negotiations with Union Station tenants.
GL15.13adopted
This report seeks approval from City Council as Approving Authority under the Expropriations Act, to expropriate stratified permanent easements (the "Easements") involving portions of the properties municipally known as 441 Blackthorn Avenue, 415 Nairn Avenue, 417 Nairn Avenue, 419 Nairn Avenue, 18 Branstone Road, 20 Branstone Road, 119 Ennerdale Road, 49 Dynevor Road, 65 Dynevor Road and 2226 Dufferin Street. This report also seeks approval for the City, as Expropriating Authority under the Expropriations Act, to serve associated notices and make statutory Offers of Compensation in accordance with the Expropriations Act. The Easements are required to proceed with the proposed construction of the Fairbank-Silverthorn Storm Trunk Sewer System. The Project is part of the City of Toronto's Basement Flooding Protection Program to help reduce the risk of future basement flooding in the Fairbank and Silverthorn communities in Toronto. Construction is anticipated to commence in 2021. This report relates to the second stage of the expropriation process. During the first stage and in accordance with the Expropriations Act, Notices of Application for Approval to Expropriate were served on all applicable "registered owners", who had 30 days to request an inquiry into whether the proposed taking is fair, sound, and reasonably necessary. The City did not receive any requests for a hearing of necessity from any of the applicable parties. City Council may now approve the expropriation by this Stage 2 report. If authorized, the Expropriation Plans will be registered and associated notices served. Statutory Offers of Compensation must be served prior to the City taking possession of the expropriated properties.
The General Government and Licensing Committee recommends that: 1. City Council, as the Approving Authority under the Expropriations Act, approve the expropriation of the Easements as set out in Appendix A to the report (August 28, 2020) from the Executive Director, Corporate Real Estate Management and as identified on the draft Expropriation Plans displayed in Appendix B to the report (August 28, 2020) from the Executive Director, Corporate Real Estate Management, to proceed with the proposed construction of the Fairbank-Silverthorn Storm Trunk Sewer System. 2. City Council authorize the City of Toronto, as Expropriating Authority under the Expropriations Act, to take all necessary steps to comply with the Expropriations Act, including but not limited to, the preparation and registration of Expropriation Plans and the service of Notices of Expropriation, Notices of Election and Notices of Possession. 3. City Council authorize the Executive Director, Corporate Real Estate Management, or designate to prepare and serve offers of compensation in accordance with the requirements of the Expropriations Act. 4. City Council authorize the public release of the confidential information contained in Confidential Attachment 1 to the report (August 28, 2020) from the Executive Director, Corporate Real Estate Management once there has been a final determination of all claims for compensation payable to the property owners to the satisfaction of the City Solicitor.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council, as the Approving Authority under the Expropriations Act, approve the expropriation of the Easements as set out in Appendix A and as identified on the draft Expropriation Plans displayed in Appendix B, to proceed with the proposed construction of the Fairbank-Silverthorn Storm Trunk Sewer System. 2. City Council authorize the City of Toronto, as Expropriating Authority under the Expropriations Act, to take all necessary steps to comply with the Expropriations Act, including but not limited to, the preparation and registration of Expropriation Plans and the service of Notices of Expropriation, Notices of Election and Notices of Possession. 3. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate to prepare and serve offers of compensation in accordance with the requirements of the Expropriations Act. 4. City Council authorize the public release of the confidential information contained in Confidential Attachment 1 once there has been a final determination of all claims for compensation payable to the property owners to the satisfaction of the City Solicitor.
GL15.14adopted
Lease and Contract Extensions for City of Toronto Golf Courses
Parks, Forestry, and Recreation has seven golf courses under its operational management. Two are leased out fully, and five are operated under a mixed model where golf course assets and turf are maintained by the City, green fees are set by City Council, and ticket sales, golf cart rentals, pro shops, lessons, and food and beverage operations are contracted out under two separate agreements. Through this model, Parks, Forestry, and Recreation has consistently provided high-quality golf courses for all Torontonians. The courses promote junior, senior, and family golf through affordable fees and program offerings. The quality and maintenance standards of the courses has remained high, and commitments to naturalization and environmental stewardship have been incorporated at the sites where possible. While this model has allowed for outdoor recreational activity for many, there are a number of operational pressures that require thoughtful consideration to ensure the long term success and financial viability of the golf program. In January 2018, agreements for food and beverage operations at the five courses with Grenadier Group, and for the golf course operations and management with Golf Plus Marketing Incorporated, were extended for a two year period, expiring November 30, 2019, with a City option for a further one year extension to November 30, 2020. The longstanding lease of Centennial Golf Park Centre is also set to expire on November 30, 2020. This was done to provide an opportunity for a third party review of golf course operations for consideration of any service delivery changes. Given the current unknown and changing market environment due to the COVID 19 Pandemic, Parks, Forestry, and Recreation is requesting a further extension of the existing contracts until golf course operations have stabilized. This report recommends a two year extension of the existing third party golf operator contracts, and the lease at Centennial Park Golf Centre, as well as a City option for further one year extensions should it be required. These extensions will ensure contracts do not expire without a viable replacement being put in place, and will allow staff time to develop and recommend a comprehensive sourcing strategy for golf operations, including any relevant considerations resulting from a unique 2020 operating season.
The General Government and Licensing Committee recommends that: 1. City Council authorize the General Manager, Parks, Forestry and Recreation to negotiate and enter into an agreement to extend and amend the Professional Services Agreement with Golf Plus Marketing Incorporated (Contract Number 47020512) respecting the operation and management of the Dentonia Park Golf Course, Don Valley Golf Course, Humber Valley Golf Course, Scarlett Woods Golf Course and the Tam O'Shanter Golf Course for an additional two year term from December 1, 2020 to November 30, 2022, with a further optional year from December 1, 2022 to November 30 2023, on terms and conditions satisfactory to the General Manager, Parks, Forestry and Recreation and the City Solicitor. 2. City Council authorize the General Manager, Parks, Forestry and Recreation to negotiate and enter into an agreement to extend and amend the existing food and beverage licence agreement with the Grenadier Group (Contract Number 301630) for all five City run golf courses for an additional two year term from December 1, 2020 to November 30, 2022, with a further optional year from December 1, 2022 to November 30 2023, on terms and conditions satisfactory to the General Manager, Parks, Forestry and Recreation and the City Solicitor. 3. City Council authorize the General Manager, Parks, Forestry and Recreation to negotiate and enter into an agreement to extend and amend the existing lease agreement with Centennial Park Golf Center (Contract Number 301347) respecting the lease of Centennial Park Golf Center for an additional two year term from December 1, 2020 to November 30, 2022, with a further optional year from December 1, 2022 to November 30 2023, on terms and conditions satisfactory to the General Manager, Parks, Forestry and Recreation and the City Solicitor.
Staff recommendation as filed
The General Manager, Parks, Forestry and Recreation and the Chief Procurement Officer recommend that: 1. City Council authorize the General Manager, Parks, Forestry and Recreation to negotiate and enter into an agreement to extend and amend the Professional Services Agreement with Golf Plus Marketing Incorporated (Contract 47020512) respecting the operation and management of the Dentonia Park Golf Course, Don Valley Golf Course, Humber Valley Golf Course, Scarlett Woods Golf Course and the Tam O'Shanter Golf Course for an additional two year term from December 1, 2020 to November 30, 2022, with a further optional year from December 1, 2022 to November 30 2023, on terms and conditions satisfactory to the General Manager, Parks, Forestry and Recreation and the City Solicitor. 2. City Council authorize the General Manager, Parks, Forestry and Recreation to negotiate and enter into an agreement to extend and amend the existing food and beverage licence agreement with the Grenadier Group (Contract Number 301630) for all five City run golf courses for an additional two year term from December 1, 2020 to November 30, 2022, with a further optional year from December 1, 2022 to November 30 2023, on terms and conditions satisfactory to the General Manager, Parks, Forestry and Recreation and the City Solicitor. 3. City Council authorize the General Manager, Parks, Forestry and Recreation to negotiate and enter into an agreement to extend and amend the existing lease agreement with Centennial Park Golf Centre (Contract Number 301347) respecting the lease of Centennial Park Golf Center for an additional two year term from December 1, 2020 to November 30, 2022, with a further optional year from December 1, 2022 to November 30 2023, on terms and conditions satisfactory to the General Manager, Parks, Forestry and Recreation and the City Solicitor.
GL15.15adopted
Property Sales, Acquisitions, Expropriations and Leases - 2019 Final Report
This report provides an annual overview of real estate transactions executed by the Corporate Real Estate Management Division on behalf of the City of Toronto through the Delegated Authority Form process from January 1, 2019 to December 31, 2019. Properties that were declared surplus, sold, acquired through negotiations or expropriations, as well as licences and leases, are summarized in this report.
The General Government and Licensing Committee recommends that: 1. City Council receive the report (August 28, 2020) from the Executive Director, Corporate Real Estate Management for information.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council receive this report for information.
GL15.16adopted
123 Queen Street West - Lease Amending & Extension Agreement
BSREP II Hospitality Toronto GP Inc., in its capacity as general partner of BSREP II Hospitality Toronto L.P (the "Tenant"), managed by Brookfield Asset Management, operates the Sheraton Center at 123 Queen Street West (the "Premises") and is planning to invest a minimum of $40 million in renovations and capital improvements to the Premises within the next three (3) years, and has agreed to invest a minimum of $5 million in additional renovations when the market and hospitality industry have recovered from COVID-19 impacts. In respect of the latter investment, the Tenant has agreed to update the City of its investment plans within the next three (3) years. The Tenant has requested that the underlying ground lease with the City of Toronto be amended as set out in this report and extended for 40 years beyond the current expiry of the ground lease on May 31, 2068 (with an extension term commencing June 1, 2068 and ending May 31, 2108) in order to assist in securing capital required to fund such investments. This report requests authority for a lease amending and extension agreement, which will incorporate the major terms and conditions as described in Appendix B and Confidential Attachment 1.
The General Government and Licensing Committee recommends that: 1. City Council authorize the City of Toronto (the "City"), as landlord, to enter into a lease amending and extension agreement (the "Agreement") with BSREP II Hospitality Toronto GP Inc., in its capacity as general partner of BSREP II Hospitality Toronto L.P, as tenant, for the lands located at 123 Queen Street West, substantially on the terms and conditions outlined in Appendix B and as further set out in the attached Confidential Attachment 1 to the report (August 31, 2020) from the Executive Director, Corporate Real Estate Management, and on such other or amended terms and conditions acceptable to the Deputy City Manager, Corporate Services and in a form acceptable to the City Solicitor. 2. City Council direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, until the Agreement or notice of the Agreement is registered on title.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council authorize the City of Toronto (the "City"), as landlord, to enter into a lease amending and extension agreement (the "Agreement") with BSREP II Hospitality Toronto GP Inc., in its capacity as general partner of BSREP II Hospitality Toronto L.P, as tenant, for the lands located at 123 Queen Street West, substantially on the terms and conditions outlined in Appendix B and as further set out in the attached Confidential Attachment 1, and on such other or amended terms and conditions acceptable to the Deputy City Manager, Corporate Services and in a form acceptable to the City Solicitor. 2. City Council direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, until the Agreement or notice thereof is registered on title.
GL15.17adopted
The purpose of this report is to obtain City Council authority to enter into a new sublease agreement with Lumenus Community Services for a five (5) year term for approximately 4,500 square feet area for EarlyON Centre programs, on the fourth floor of the building located at 30 Sheppard Avenue East, for nominal consideration.
The General Government and Licensing Committee recommends that: 1. City Council authorize a new sublease agreement with Lumenus Community Services for a term of five (5) years with an option to renew for a further five (5) years for nominal consideration, substantially based on the terms set out in Appendix A to the report (August 28, 2020) from the Executive Director, Corporate Real Estate Management and the General Manager, Children's Services, and on such other or amended terms and conditions acceptable to the Executive Director, Corporate Real Estate Management. 2. City Council authorize the City Solicitor to complete all relevant agreements, and all documentation as required, and to deliver any notices, and amend the respective commencement, termination and other dates to such earlier or later date(s), on such terms and conditions, as the City Solicitor, or designate, may from time to time, determine. 3. City Council authorize the Executive Director, Corporate Real Estate Management to execute such documents required to complete the relevant sublease agreements.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management and General Manager, Children's Services, recommend that: 1. City Council authorize a new sublease agreement with Lumenus Community Services for a term of five (5) years with an option to renew for a further five (5) years for nominal consideration, substantially based on the terms set out in Appendix A, and on such other or amended terms and conditions acceptable to the Executive Director, Corporate Real Estate Management. 2. City Council authorize the City Solicitor to complete all relevant agreements, and all documentation as required, and to deliver any notices, and amend the respective commencement, termination and other dates to such earlier or later date(s), on such terms and conditions, as the City Solicitor, or its designate, may from time to time, determine. 3. City Council authorize the Executive Director, Corporate Real Estate Management to execute such documents required to complete the relevant sublease agreements.
GL15.18adopted
The purpose of this report is to obtain City Council authority to enter into a new sublease agreement with The Neighbourhood Group Community Services for a five (5) year term for approximately 6,448 square feet of interior space and approximately 3,197 square feet of outdoor play area for Child Care Centre programs, on the second floor of the building located at 30 Sheppard Avenue East, for nominal consideration.
The General Government and Licensing Committee recommends that: 1. City Council authorize a new sublease agreement with The Neighbourhood Group Community Services for a term of five (5) years with an option to renew for a further five (5) years for nominal consideration, substantially based on the terms set out in Appendix A, and on such other or amended terms and conditions acceptable to the Executive Director, Corporate Real Estate Management. 2. City Council authorize the City Solicitor to complete all relevant agreements, and all documentation as required, and to deliver any notices, and amend the respective commencement, termination and other dates to such earlier or later date(s), on such terms and conditions, as the City Solicitor, or its designate, may from time to time, determine. 3. City Council authorize the Executive Director, Corporate Real Estate Management to execute such documents required to complete the relevant sublease agreements.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management and General Manager, Children's Services, recommend that: 1. City Council authorize a new sublease agreement with The Neighbourhood Group Community Services for a term of five (5) years with an option to renew for a further five (5) years for nominal consideration, substantially based on the terms set out in Appendix A, and on such other or amended terms and conditions acceptable to the Executive Director, Corporate Real Estate Management. 2. City Council authorize the City Solicitor to complete all relevant agreements, and all documentation as required, and to deliver any notices, and amend the respective commencement, termination and other dates to such earlier or later date(s), on such terms and conditions, as the City Solicitor, or its designate, may from time to time, determine. 3. City Council authorize the Executive Director, Corporate Real Estate Management to execute such documents required to complete the relevant sublease agreements.
GL15.19adopted
City of Toronto Lease at 2900 Warden Avenue
The purpose of this report is to obtain authority to enter into a new sublease agreement with Bridlewood Mall Management Incorporated, as sublandlord, for approximately 33,000 square feet of space at 2900 Warden Avenue, Suite 225, Scarborough (the "Leased Premises") situated in the Bridlewood Mall, for use by Toronto Employment and Social Services and other City of Toronto Divisions and Agencies that are identified in the planning and design of the Leased Premises. The sublease is for a term of ten (10) years. The Leased Premises will replace Toronto Employment and Social Services's existing leased site at 100 Consilium Place in Scarborough (the "Existing Premises"), which services approximately 2,650 office visits per month, and will result in a reduction of approximately 14,480 square feet in total leased square footage as compared to the existing leased site. This relocation will ensure service continuity for clients in the underserviced north Scarborough area, and presents opportunities for space optimization and service co-location in collaboration with the Toronto Public Library. The Leased Premises may also be used to implement strategic initiatives focused on creating agile, flexible City space that can be used by multiple City Divisions and Agencies, customers and clients as the need and demand for space to deliver services evolve. The rent and other terms and conditions of the sublease agreement reflect current market value according to market research and valuation conducted by Corporate Real Estate Management staff. Staff will also seek to designate the Leased Premises as a municipal capital facility in order to exempt the Leased Premises from realty taxation for municipal and school purposes.
The General Government and Licensing Committee recommends that: 1. City Council authorize the City to enter into an offer to sublease (the "Offer") and a sublease to be executed pursuant to the Offer (collectively the "Sublease") with Bridlewood Mall Management Incorporated (the "Sublandlord"), for approximately 33,000 square feet of space, to a maximum of 34,650 square feet, at 2900 Warden Avenue, Scarborough (the "Premises") for a ten (10) year term (the "Term") commencing on approximately May 1, 2022 and expiring on approximately April 30, 2032, substantially on the major terms and conditions as set out in Appendix A to the report (August 28, 2020) from the Executive Director, Corporate Real Estate Management and the General Manager, Children's Services, including such other terms and conditions as may be deemed appropriate by the Executive Director, Corporate Real Estate Management, or designate, and in a form acceptable to the City Solicitor.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council authorize the City to enter into an offer to sublease (the "Offer") and a sublease to be executed pursuant to the Offer (collectively the "Sublease") with Bridlewood Mall Management Incorporated (the "Sublandlord"), for approximately 33,000 square feet of space, to a maximum of 34,650 square feet, at 2900 Warden Avenue, Scarborough (the "Premises") for a ten (10) year term (the "Term") commencing on approximately May 1, 2022 and expiring on approximately April 30, 2032, substantially on the major terms and conditions as set out in Appendix "A", including such other terms and conditions as may be deemed appropriate by the Executive Director, Corporate Real Estate Management, or their designate, and in a form acceptable to the City Solicitor.
GL15.20adopted
Toronto Employment and Social Services Lease at 900 Dufferin Street, Suite 219
The purpose of this report is to obtain authority to enter into a new lease agreement with Dufferin Mall Holdings Incorporated, as landlord, for approximately 27,894 square feet of space at 900 Dufferin Street, Suite 219, Toronto (the "Leased Premises"), for use by Toronto Employment and Social Services for a term of fifteen (15) years. The Leased Premises will replace and consolidate three (3) of Toronto Employment and Social Services' existing leased sites in downtown, which will result in a significant reduction of total leased square footage by approximately 26,000 square feet or 47 percent, as compared to the existing leased sites, which are located at 2340 Dundas Street West, 1900 Dundas Street West, and 55 John Street. The relocations from 2340 Dundas Street West and 1900 Dundas Street West are due to the pending expiry of the leases at these sites. The relocation from 55 John Street is necessitated by the City's strategic acquisition of 229 Richmond Street West and the disposition of 260 Adelaide Street West, requiring Toronto Employment and Social Services and other City Divisions to move to alternative locations to accommodate the anticipated Fire Hall at Metro Hall. The rent and other terms and conditions of the lease agreement reflect current market value according to market research and valuation conducted by Corporate Real Estate Management staff. Staff will also seek to designate the Leased Premises as a municipal capital facility in order to exempt the Leased Premises from realty taxation for municipal and school purposes.
The General Government and Licensing Committee recommends that: 1. City Council authorize the City of Toronto (the "City") to enter into a lease (the "Lease") with Dufferin Mall Holdings Incorporated (the "Landlord") or its duly authorized property manager, for approximately 27,894 square feet of space, to a maximum of 28,699 square feet at 900 Dufferin Street, Toronto (the "Premises") for a fifteen (15) year term (the "Term") expected to commence approximately on December 1, 2021 and expire on November 30, 2036, substantially on the major terms and conditions as set out in Appendix A to the report (August 28, 2020) from the Executive Director, Corporate Real Estate Management, including such other terms and conditions as may be deemed appropriate by the Executive Director, Corporate Real Estate Management, or designate, and in a form acceptable to the City Solicitor.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council authorize the City of Toronto (the "City") to enter into a lease (the "Lease") with Dufferin Mall Holdings Incorporated (the "Landlord") or its duly authorized property manager, for approximately 27,894 square feet of space, to a maximum of 28,699 square feet at 900 Dufferin Street, Toronto (the "Premises") for a fifteen (15) year term (the "Term") expected to commence approximately on December 1, 2021 and expire on November 30, 2036, substantially on the major terms and conditions as set out in Appendix A, including such other terms and conditions as may be deemed appropriate by the Executive Director, Corporate Real Estate Management, or their designate, and in a form acceptable to the City Solicitor.
GL15.21adopted
Release of City's Property Interest at 131 McCaul Street
This report seeks City Council authorization to grant a release to Tribute (McCaul Street) Limited (the "Developer") of any interest the City may have in a portion of the lands municipally known as 131 McCaul Street, and legally described in Appendix B (the "Restricted Lands"), pursuant to a deed from the City to the Congregation of the Most Holy Redeemer (the "Church"). In 1944, a portion of 131 McCaul Street was acquired by the Church from the City. A map showing the general location of the property is provided in Attachment A. The 1944 Deed to the Church provided that the grant of the lands was for so long as they are used for recreational purposes, that they were to be used for such purposes, and that they would vest again in the City in the event that they cease to be used for such purposes. The Church has since entered into a sale agreement with the Developer to sell a larger development parcel, inclusive of these lands, and has requested that the City release any interest it may have in the lands pursuant to the 1944 Deed, while also disputing that the City currently has any enforceable interest. City staff, taking into consideration legal advice from the City Solicitor contained in Confidential Attachment 1, are seeking City Council authorization to grant the release on proposed terms and conditions negotiated with the Developer (Attachment C).
The General Government and Licensing Committee recommends that: 1. City Council authorize the City of Toronto to give a release to Tribute (McCaul Street) Limited of any interest the City may have (the "Disputed City Interest") in the lands legally described in Appendix B to the report (August 27, 2020) from the Executive Director, Corporate Real Estate Management and the City Solicitor (the "Restricted Lands"), pursuant to a deed from the City to the Congregation of the Most Holy Redeemer, registered as Instrument Number 50874EP on September 14, 1944 (the "1944 Deed"), on the terms set out in Appendix C to the report (August 27, 2020) from the Executive Director, Corporate Real Estate Management and the City Solicitor, and on such other terms that are acceptable to the Executive Director, Corporate Real Estate Management, in consultation with the City Solicitor. 2. City Council direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it relates to potential litigation against the City; contains commercial and financial information, supplied in confidence to the City, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual negotiations of an organization; and contains advice that is subject to solicitor-client privilege.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management and the City Solicitor, recommend that: 1. City Council authorize the City of Toronto to give a release to Tribute (McCaul Street) Limited of any interest the City may have (the "Disputed City Interest") in the lands legally described in Appendix B (the "Restricted Lands"), pursuant to a deed from the City to the Congregation of the Most Holy Redeemer, registered as Instrument Number 50874EP on September 14, 1944 (the "1944 Deed"), on the terms set out in Appendix C, and on such other terms that are acceptable to the Executive Director, Corporate Real Estate Management, in consultation with the City Solicitor. 2. City Council direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it (i) relates to potential litigation against the City; (ii) contains commercial and financial information, supplied in confidence to the City, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual negotiations of an organization; and, (iii) contains advice that is subject to solicitor-client privilege.
GL15.22adopted
Grievance Summary Report - End of Year 2019
This report provides a summary and analysis of grievance and arbitration activity for the twelve month period of January 1, 2019 to December 31, 2019. Following a gradual decline over the past few years, the number of open grievances at the City of Toronto showed an increase in 2019. At the end of 2019, the number of open grievances was 1659, an increase of 11 percent compared to 1494 in 2018. When compared to the 2009 peak of 3405 (following the six week labour disruption), the open grievances in 2019 were still 51 percent lower. In 2019, the number of new grievances increased slightly and the number of resolved grievances decreased. This resulted in a net increase in open grievances. The net increase is largely attributable to bargaining. In 2019, the collective agreements with both CUPE Local 79 and TCEU Local 416 expired. Traditionally in a bargaining year the grievance activity increases. In addition, beginning in July 2019, significant staff resources were re-allocated to support bargaining preparations. This staff re-allocation contributed to a lower number of grievance meetings and grievances getting resolved.
The General Government and Licensing Committee received the report (August 20, 2020) from the Chief People Officer for information.
Staff recommendation as filed
The Chief People Officer recommends that: 1. The General Government and Licensing Committee receive this report for information.
GL15.23adopted
Ontario Good Roads Authority, Road Authority Web Portal
The purpose of this report is to discuss the merits of using the Ontario Good Roads Authority, Road Authority web portal online catalogue (the TRA Web Portal) for pre-vetted products needed for all infrastructure projects. The TRA Web Portal is designed to consolidate information about products, services and technical solutions and acts as a product catalogue for various materials and products used in various road construction. While products may be approved and in the TRA Web Portal, there is no significant or rigorous testing by any unbiased group, therefore there is no assurance that products are more preferable, i.e. of higher quality or safety standards and/or priced competitively to other products which do not appear on the list, simply put the portal does not contain all available products from all vendors, or all vendors' products or contain prices of the products that are on the website. Municipalities may, at their discretion, chose to use the Road Authority web portal to provide a list of pre-qualified items that, as part of either their procurement process or part of their contract, can direct bidders to consult the list when they are preparing their bid submission or in how they approach the work under a contract. Staff's view is that the City should not use the TRA Web Portal, as the sole process for qualifying products in the TRA Web Portal is not rigorous, the City does not have an extensive prequalified list of products and there is additional costs for vendors to use the TRA Web Portal. Staff will continue to review the TRA Web Portal as a resource in case it can be of assistance to the City with respect to products in future construction procurements.
The General Government and Licensing Committee received the report (August 27, 2020) from the Chief Procurement Officer for information.
Staff recommendation as filed
The Chief Procurement Officer recommends that: 1. The General Government and Licensing Committee receive this report for information.
GL15.24forwarded without recommendation
Covid Alert Application Installation
In July 2020 the Government of Canada released its Covid Alert app for mobile devices. This free software is designed to utilize wireless technology to inform citizens should they come into close proximity of another user of the app who has tested positive for Covid-19, so that they may take appropriate steps to limit the spread of the virus. The software works best when a critical number of users enable the technology, and the more applications installed, the more effective that it is. Since then, media reports have indicated a modest uptake among Canadians despite the wide availability of the free app. While organizations across the country have made enormous efforts to combat the spread of Covid-19 through physical distancing, modified operations, restrictions, sanitization and handwashing, the free application appears to be underutilized. This software is a valuable tool in the fight against Covid-19, gaining strength in numbers. The City of Toronto manages over 9,000 mobile devices for employees, and potentially thousands more within the span of influence of Council in the broader public sector. Given the negligible cost of deploying this software in an organized manner of across its mobile devices, I am requesting that the City government investigate deploying this software across every device in the mobile fleet. If successful, this could pave the way for other public and private sector organizations to do the same.
The General Government and Licensing Committee submits this item without recommendation.
Staff recommendation as filed
The General Government and Licensing Committee submits this item without recommendation.
GL15.25adopted
The General Government and Licensing Committee will introduce and enact a Confirmatory Bill for this meeting.
The General Government and Licensing Committee passed a Confirmatory Bill as By-law 716-2020.