The filed record
Award of Ariba Doc. Number 2551456540 to Dayco Distributing Ltd., for the Supply and Delivery of Kitchen Smallwares for Various City of Toronto Divisions
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The decision
2021-02-17 · Bid Award Panel · adopted
As filed
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 11, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2551456540. Description: For the non-exclusive supply and delivery of various kitchen small-wares for various City of Toronto Divisions, for a period of two (2) years from the date of award, with the option to renew the contracts for three (3) additional separate one (1) year periods.
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Should the option(s) be exercised, then the General Manager, Seniors Services and Long-Term Care Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Dayco Distributing Ltd. Contract Award Value: $ 1,358,155 net of all applicable taxes and charges (include 25 percent Contingency amount) $ 1,534,715 including HST and all applicable charges $ 1,382,058 net of HST recoveries Contract is expected to start on March 1, 2021 and end on February 28, 2023 Option Year 1 from March 1, 2023 to February 28, 2024 $699,450 net of all applicable taxes and charges $790,378 including all applicable taxes and charges $711,760 net of HST recoveries Option Year 2 from March 1, 2024 to February 28, 2025 $720,433 net of all applicable taxes and charges $814,090 including all applicable taxes and charges $733,113 net of HST recoveries Option Year 3 from March 1, 2025 to February 28, 2026 $742,046 net of all applicable taxes and charges $838,512 including all applicable taxes and charges $755,106 net of HST recoveries The total potential contract award identified in this report including all optional years is $3,520,084 net of all taxes, and $3,977,695 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $3,582,038 net of HST recoveries. The above cost calculations reflect a 25 percent contingency cost per participating division and 3 percent Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial two (2) year period.
On the agenda
As the city filed it
Solicitation Issued: October 20, 2020 Solicitation Closed: November 19, 2020 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 5: Summary of Bid Received for Request For Quotation (RFQ), Ariba Document Number 2551456540 including bid price Supplier Name Evaluated Bid Price (including H.S.T.) Dayco Distributing Ltd. $613,886 *Evaluated Bid Price does not contain the 25% contingency shown in the page 1 Contract Award Value.
Staff recommended
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2551456540. Description: For the non-exclusive supply and delivery of various kitchen small-wares for various City of Toronto Divisions, for a period of two (2) years from the date of award, with the option to renew the contracts for three (3) additional separate one (1) year periods.
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Should the option(s) be exercised, then the General Manager, Seniors Services and Long-Term Care Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Dayco Distributing Ltd. Contract Award Value: $ 1,358,155 net of all applicable taxes and charges (include 25 percent Contingency amount) $ 1,534,715 including HST and all applicable charges $ 1,382,058 net of HST recoveries Contract is expected to start on March 1, 2021 and end on February 28, 2023 Option Year 1 from March 1, 2023 to February 28, 2024 $699,450 net of all applicable taxes and charges $790,378 including all applicable taxes and charges $711,760 net of HST recoveries Option Year 2 from March 1, 2024 to February 28, 2025 $720,433 net of all applicable taxes and charges $814,090 including all applicable taxes and charges $733,113 net of HST recoveries Option Year 3 from March 1, 2025 to February 28, 2026 $742,046 net of all applicable taxes and charges $838,512 including all applicable taxes and charges $755,106 net of HST recoveries The total potential contract award identified in this report including all optional years is $3,520,084 net of all taxes, and $3,977,695 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $3,582,038 net of HST recoveries. The above cost calculations reflect a 25 percent contingency cost per participating division and 3 percent Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial two (2) year period.
On the record
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