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←Bid Award Panel · 2021-12-22 · 2021.BA169.5

The filed record

Award of Ariba Document Number 3116718097 to Sani Gear Inc. for the Provision of a Care and Maintenance Program for Firefighting Structural Bunker Suits for the City of Toronto's Toronto Fire Services Division

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The decision

2021-12-22 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 16, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3116718097 Description: For the provision of a care and maintenance program for Firefighting Structural Bunker Suits for the City of Toronto's Toronto Fire Services Division, for a period of one (1) year from date of award, with the option to renew the contracts for four (4) additional separate one (1) year periods.

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Should the option(s) be exercised, then the Fire Chief and General Manager - Emergency Management, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Sani Gear Inc. Contract Award Value: $830,466 net of all applicable taxes and charges $938,427 including HST and all applicable charges $845,082 net of HST recoveries The contract is expected to start on January 1, 2022, and end on December 31, 2022. Option Year 1 (January 1, 2023, to December 31, 2023) $855,380 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $966,579 including all applicable taxes and charges $870,435 net of HST recoveries Option Year 2 (January 1, 2024, to December 31, 2024) $881,041 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $995,577 including all applicable taxes and charges $896,548 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $907,473 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $1,025,444 including all applicable taxes and charges $923,444 net of HST recoveries Option Year Four from January 1, 2026 to December 31, 2026 $934,697 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $1,056,207 including all applicable taxes and charges $951,147 net of HST recoveries The total potential contract award identified in this report for both contract awards, including all options years is $4,409,057 net of all taxes and $4,982,234 including all applicable taxes and charges. The total Potential cost to the City for both contract awards, including all option years, is $4,486,656 net of HST recoveries. The above cost calculations a 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period.

On the agenda

As the city filed it

Solicitation Issued: October 20, 2021 Solicitation Closed: November 19, 2021 Number of Addenda Issued: one (1) Number of Bids: one (1) Table 2: Summary of Bids including bid price Supplier Name Bid Price (excluding H.S.T.) Sani Gear Inc. $692,055.00

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3116718097 Description: For the provision of a care and maintenance program for Firefighting Structural Bunker Suits for the City of Toronto's Toronto Fire Services Division, for a period of one (1) year from date of award, with the option to renew the contracts for four (4) additional separate one (1) year periods.

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Should the option(s) be exercised, then the Fire Chief and General Manager - Emergency Management, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Sani Gear Inc. Contract Award Value: $830,466 net of all applicable taxes and charges $938,427 including HST and all applicable charges $845,082 net of HST recoveries The contract is expected to start on January 1, 2022, and end on December 31, 2022. Option Year 1 (January 1, 2023, to December 31, 2023) $855,380 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $966,579 including all applicable taxes and charges $870,435 net of HST recoveries Option Year 2 (January 1, 2024, to December 31, 2024) $881,041 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $995,577 including all applicable taxes and charges $896,548 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $907,473 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $1,025,444 including all applicable taxes and charges $923,444 net of HST recoveries Option Year Four from January 1, 2026 to December 31, 2026 $934,697 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $1,056,207 including all applicable taxes and charges $951,147 net of HST recoveries The total potential contract award identified in this report for both contract awards, including all options years is $4,409,057 net of all taxes and $4,982,234 including all applicable taxes and charges. The total Potential cost to the City for both contract awards, including all option years, is $4,486,656 net of HST recoveries. The above cost calculations a 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period.

    On the record

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