Bid Award Panel
The full agenda, as filed
All 10 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA169.1adopted
Solicitation Issued: April 26, 2021 Solicitation Closed: May 31, 2021 Number of Addenda Issued: 5 Number of Bids: 4 Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Starfield Lion Company $605,800.00** Darch Fire Inc. 652,600.00* Kodiak Group Holdings o/a Work Authority $704,600.00 Safedesign Apparel Ltd. $903,760.00 *Supplier was found non-compliant with mandatory requirements **Supplier withdrew bid
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 16, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 2877693812 Description: For the non-exclusive supply and fitting of Structural Fire Fighting Protective Footwear for the City of Toronto Fire Services, for the period starting on January 1, 2022 to December 31, 2022, with the option to renew the contracts for four (4) additional separate one (1) year periods. The Request for Quotation is structured to award two (2) separate contracts to the two (2) lowest suppliers meeting specification. Each Vendor shall be assigned 50 percent of the total estimated annual quantities as stated in Part 1, Section 2.2.11, and Part 3, Section 4.3 of the Request for Quotation. Bid totals include the value of 100 percent of the supplier's submitted pricing including all brands and models that were deemed non-compliant. The contract award value represents a 50 percent split of the annual estimated quantities for each successful supplier based on average unit pricing and accepted brands and model footwear. Should the option(s) be exercised, then the Fire Chief, General Manager, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Kodiak Group Holdings o/a Work Authority Contract Award Value: $279,240 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $315,541 including HST and all applicable charges $284,155 net of HST recoveries The contract is expected to start on January 1, 2022, and end on December 31, 2022. Option Year 1 (January 1, 2023, to December 31, 2023) $287,617 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $325,007 including all applicable taxes and charges $292,679 net of HST recoveries Option Year 2 (January 1, 2024 to December 31, 2024) $296,246 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $334,758 including all applicable taxes and charges $301,460 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $305,133 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $344,800 including all applicable taxes and charges $310,503 net of HST recoveries Option Year 4 (January 1, 2026 to December 31, 2026) $314,287 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $355,144 including all applicable taxes and charges $319,819 net of HST recoveries Total Potential Award, including Optional Periods (Work Authority) $1,482,523 net of all applicable taxes and charges $1,675,251 including HST and all applicable charges $1,508,615 net of HST recoveries Recommended Supplier: Safedesign Apparel Ltd. Contract Award Value: $361,504 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $408,500 including HST and all applicable charges $367,866 net of HST recoveries The contract is expected to start on January 1, 2022, and end on December 31, 2022. Option Year 1 (January 1, 2023, to December 31, 2023) $372,349 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $420,755 including all applicable taxes and charges $378,902 net of HST recoveries Option Year 2 (January 1, 2024 to December 31, 2024) $383,520 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $433,377 including all applicable taxes and charges $390,270 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $395,025 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $446,378 including all applicable taxes and charges $401,978 net of HST recoveries Option Year 4 (January 1, 2026 to December 31, 2026) $406,876 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $459,770 including all applicable taxes and charges $414,037 net of HST recoveries Total Potential Award including Optional Periods (Safedesign Apparel Limited) $1,919,274 net of all applicable taxes and charges $2,168,779 including HST and all applicable charges $1,953,053 net of HST recoveries The total potential contract award identified in this report for both contract awards, including all options years is $3,401,797 net of all taxes and $3,844,031 including all applicable taxes and charges. The total potential cost to the City for both contract awards, including all option years, is $3,461,669 net of HST recoveries. The above cost calculations reflect an estimated 3 percent in Industrial Product Price Index (IPPI) adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 2877693812 Description: For the non-exclusive supply and fitting of Structural Fire Fighting Protective Footwear for the City of Toronto Fire Services, for the period starting on January 1, 2022 to December 31, 2022, with the option to renew the contracts for four (4) additional separate one (1) year periods. The Request for Quotation is structured to award two (2) separate contracts to the two (2) lowest suppliers meeting specification. Each Vendor shall be assigned 50 percent of the total estimated annual quantities as stated in Part 1, Section 2.2.11, and Part 3, Section 4.3 of the Request for Quotation. Bid totals include the value of 100 percent of the supplier's submitted pricing including all brands and models that were deemed non-compliant. The contract award value represents a 50 percent split of the annual estimated quantities for each successful supplier based on average unit pricing and accepted brands and model footwear. Should the option(s) be exercised, then the Fire Chief, General Manager, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Kodiak Group Holdings o/a Work Authority Contract Award Value: $279,240 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $315,541 including HST and all applicable charges $284,155 net of HST recoveries The contract is expected to start on January 1, 2022, and end on December 31, 2022. Option Year 1 (January 1, 2023, to December 31, 2023) $287,617 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $325,007 including all applicable taxes and charges $292,679 net of HST recoveries Option Year 2 (January 1, 2024 to December 31, 2024) $296,246 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $334,758 including all applicable taxes and charges $301,460 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $305,133 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $344,800 including all applicable taxes and charges $310,503 net of HST recoveries Option Year 4 (January 1, 2026 to December 31, 2026) $314,287 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $355,144 including all applicable taxes and charges $319,819 net of HST recoveries Total Potential Award, including Optional Periods (Work Authority) $1,482,523 net of all applicable taxes and charges $1,675,251 including HST and all applicable charges $1,508,615 net of HST recoveries Recommended Supplier: Safedesign Apparel Ltd. Contract Award Value: $361,504 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $408,500 including HST and all applicable charges $367,866 net of HST recoveries The contract is expected to start on January 1, 2022, and end on December 31, 2022. Option Year 1 (January 1, 2023, to December 31, 2023) $372,349 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $420,755 including all applicable taxes and charges $378,902 net of HST recoveries Option Year 2 (January 1, 2024 to December 31, 2024) $383,520 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $433,377 including all applicable taxes and charges $390,270 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $395,025 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $446,378 including all applicable taxes and charges $401,978 net of HST recoveries Option Year 4 (January 1, 2026 to December 31, 2026) $406,876 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $459,770 including all applicable taxes and charges $414,037 net of HST recoveries Total Potential Award including Optional Periods (Safedesign Apparel Limited) $1,919,274 net of all applicable taxes and charges $2,168,779 including HST and all applicable charges $1,953,053 net of HST recoveries The total potential contract award identified in this report for both contract awards, including all options years is $3,401,797 net of all taxes and $3,844,031 including all applicable taxes and charges. The total potential cost to the City for both contract awards, including all option years, is $3,461,669 net of HST recoveries. The above cost calculations reflect an estimated 3 percent in Industrial Product Price Index (IPPI) adjustment applied annually to the yearly cost after the initial year.
BA169.2adopted
Solicitation Issued: April 13, 2021 Solicitation Closed: June 15, 2021 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 2: Summary of Bids Received for including bid price Supplier Name Bid Price (excluding H.S.T.) CIMCO Refrigeration, a Division of Toromont Industries Inc $500,225.38* *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 16, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Ariba Document Number 2886363021 Description: For the provision to provide the Refrigeration Service Programme for maintenance of indoor arenas citywide, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto for a period of three (3) years, with the option to renew the contract for two (2) additional separate one (1) year periods. Recommended Supplier: CIMCO Refrigeration, a Division of Toromont Industries Inc. Should the option(s) be exercised, then the General Manager Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions Contract Award Value: $2,785,654 net of all applicable taxes and charges $3,147,789 including HST and all applicable charges $2,834,681 net of HST recoveries The Contract is expected to start on date of award and end on August 24, 2024 Option Year 1: (September 1, 2024 to August 31, 2025) $965,938 net of all applicable taxes and charges $1,091,510 including HST and all applicable charges $982,939 net of HST recoveries Option Year 2: (September 1, 2025 to August 31, 2026) $985,257 net of all applicable taxes and charges $1,113,341 including HST and all applicable charges $1,002,598 net of HST recoveries The total potential contract award including all option years is $4,736,849 net of all applicable taxes and charges and $5,352,640 including all applicable taxes and charges. The total potential cost to the City including all option years is $4,820,218 net of HST recoveries. The above cost calculations for the Option Year Periods reflects an annual 2 percent increase as per the Request For Quotation Terms.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Ariba Document Number 2886363021 Description: For the provision to provide the Refrigeration Service Programme for maintenance of indoor arenas citywide, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto for a period of three (3) years, with the option to renew the contract for two (2) additional separate one (1) year periods. Recommended Supplier: CIMCO Refrigeration, a Division of Toromont Industries Inc. Should the option(s) be exercised, then the General Manager Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions Contract Award Value: $2,785,654 net of all applicable taxes and charges $3,147,789 including HST and all applicable charges $2,834,681 net of HST recoveries The Contract is expected to start on date of award and end on August 24, 2024 Option Year 1: (September 1, 2024 to August 31, 2025) $965,938 net of all applicable taxes and charges $1,091,510 including HST and all applicable charges $982,939 net of HST recoveries Option Year 2: (September 1, 2025 to August 31, 2026) $985,257 net of all applicable taxes and charges $1,113,341 including HST and all applicable charges $1,002,598 net of HST recoveries The total potential contract award including all option years is $4,736,849 net of all applicable taxes and charges and $5,352,640 including all applicable taxes and charges. The total potential cost to the City including all option years is $4,820,218 net of HST recoveries. The above cost calculations for the Option Year Periods reflects an annual 2 percent increase as per the Request For Quotation Terms.
BA169.3adopted
Solicitation Issued: August 16, 2021 Solicitation Closed: September 21, 2021 Number of Addenda Issued: Three (3) Number of Bids: Nine (9) Table 2: Summary of Bids Received Supplier Name 911 Interpreters Inc. All Languages Ltd BG Communications International Inc. Boffin Language Group Inc. International communication services FZ LLC* Language Marketplace LinguaLinx Language Solutions, Inc. Multilingual Community Interpreter Services (Ontario) QwertyWorks Technology Corp Phils.** * Supplier was found non-compliant with mandatory requirements. ** Supplier did not meet the minimum technical scoring threshold and was not able to move to Stage 3-Cost of Services Range of Scores: Evaluations Range of Total Scores for Stage 2 and 3: 79-94
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 16, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Ariba Document Number 3034445051 Description: For the provision of translation, proofreading, layout, formatting and revision services to provide access to the City's programs and services to its residents. The term of the agreement is to be for a period of three (3) years, with an option in favour of the City to extend the agreement on the same terms and conditions for up to two (2) separate one (1) year periods. Should the option(s) be exercised, then the Director of Toronto Public Health Division will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: Multilingual Community Interpreter Services (Ontario) Contract is expected to start on January 1, 2022 and end on December 31, 2024. Contract Award Value: $2,103,201 net of all applicable taxes and charges $2,376,617 including HST and all applicable charges $2,140,218 net of HST recoveries Option Year 1 (January 1, 2025 to December 31, 2025) $701,067 net of all applicable taxes and charges $792,206 including all applicable taxes and charges $713,406 net of HST recoveries Option Year 2 (January 1, 2026 to December 31, 2026) $701,067 net of all applicable taxes and charges $792,206 including all applicable taxes and charges $713,406 net of HST recoveries The total potential contract award identified in this report including optional periods is $3,961, 029 including all applicable taxes and charges. The total potential cost to the City is $3,567,029 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Ariba Document Number 3034445051 Description: For the provision of translation, proofreading, layout, formatting and revision services to provide access to the City's programs and services to its residents. The term of the agreement is to be for a period of three (3) years, with an option in favour of the City to extend the agreement on the same terms and conditions for up to two (2) separate one (1) year periods. Should the option(s) be exercised, then the Director of Toronto Public Health Division will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: Multilingual Community Interpreter Services (Ontario) Contract is expected to start on January 1, 2022 and end on December 31, 2024. Contract Award Value: $2,103,201 net of all applicable taxes and charges $2,376,617 including HST and all applicable charges $2,140,218 net of HST recoveries Option Year 1 (January 1, 2025 to December 31, 2025) $701,067 net of all applicable taxes and charges $792,206 including all applicable taxes and charges $713,406 net of HST recoveries Option Year 2 (January 1, 2026 to December 31, 2026) $701,067 net of all applicable taxes and charges $792,206 including all applicable taxes and charges $713,406 net of HST recoveries The total potential contract award identified in this report including optional periods is $3,961, 029 including all applicable taxes and charges. The total potential cost to the City is $3,567,029 net of HST recoveries.
BA169.4adopted
Solicitation Issued: August 30, 2021 Solicitation Closed: October 8, 2021 Number of Addenda Issued: Nine (9) Number of Bids: Two (2) Table 2: Summary of Proposals Received Supplier Name CIMA Canada Inc The Municipal Infrastructure Group Ltd
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 16, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3082157835, Contract Number RFP-21ECS-LU-03TT Description: Professional Engineering Services during Detailed Design, Construction and Post Construction for Abandoning the Existing Transmission Watermains on Boulton Drive, St. George Street and Seventh Street and Road Resurfacing on Boulton Drive and Seventh Street. Recommended Supplier: The Municipal Infrastructure Group Ltd. Contract Award Value: $2,048,529 net of all applicable taxes and charges $2,314,838 including HST and all applicable charges $2,084,583 net of HST recoveries Contract is expected to start on January 1, 2022 and end on February 28, 2027.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3082157835, Contract Number RFP-21ECS-LU-03TT Description: Professional Engineering Services during Detailed Design, Construction and Post Construction for Abandoning the Existing Transmission Watermains on Boulton Drive, St. George Street and Seventh Street and Road Resurfacing on Boulton Drive and Seventh Street. Recommended Supplier: The Municipal Infrastructure Group Ltd. Contract Award Value: $2,048,529 net of all applicable taxes and charges $2,314,838 including HST and all applicable charges $2,084,583 net of HST recoveries Contract is expected to start on January 1, 2022 and end on February 28, 2027.
BA169.5adopted
Solicitation Issued: October 20, 2021 Solicitation Closed: November 19, 2021 Number of Addenda Issued: one (1) Number of Bids: one (1) Table 2: Summary of Bids including bid price Supplier Name Bid Price (excluding H.S.T.) Sani Gear Inc. $692,055.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 16, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3116718097 Description: For the provision of a care and maintenance program for Firefighting Structural Bunker Suits for the City of Toronto's Toronto Fire Services Division, for a period of one (1) year from date of award, with the option to renew the contracts for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the Fire Chief and General Manager - Emergency Management, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Sani Gear Inc. Contract Award Value: $830,466 net of all applicable taxes and charges $938,427 including HST and all applicable charges $845,082 net of HST recoveries The contract is expected to start on January 1, 2022, and end on December 31, 2022. Option Year 1 (January 1, 2023, to December 31, 2023) $855,380 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $966,579 including all applicable taxes and charges $870,435 net of HST recoveries Option Year 2 (January 1, 2024, to December 31, 2024) $881,041 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $995,577 including all applicable taxes and charges $896,548 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $907,473 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $1,025,444 including all applicable taxes and charges $923,444 net of HST recoveries Option Year Four from January 1, 2026 to December 31, 2026 $934,697 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $1,056,207 including all applicable taxes and charges $951,147 net of HST recoveries The total potential contract award identified in this report for both contract awards, including all options years is $4,409,057 net of all taxes and $4,982,234 including all applicable taxes and charges. The total Potential cost to the City for both contract awards, including all option years, is $4,486,656 net of HST recoveries. The above cost calculations a 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3116718097 Description: For the provision of a care and maintenance program for Firefighting Structural Bunker Suits for the City of Toronto's Toronto Fire Services Division, for a period of one (1) year from date of award, with the option to renew the contracts for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the Fire Chief and General Manager - Emergency Management, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Sani Gear Inc. Contract Award Value: $830,466 net of all applicable taxes and charges $938,427 including HST and all applicable charges $845,082 net of HST recoveries The contract is expected to start on January 1, 2022, and end on December 31, 2022. Option Year 1 (January 1, 2023, to December 31, 2023) $855,380 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $966,579 including all applicable taxes and charges $870,435 net of HST recoveries Option Year 2 (January 1, 2024, to December 31, 2024) $881,041 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $995,577 including all applicable taxes and charges $896,548 net of HST recoveries Option Year 3 (January 1, 2025 to December 31, 2025) $907,473 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $1,025,444 including all applicable taxes and charges $923,444 net of HST recoveries Option Year Four from January 1, 2026 to December 31, 2026 $934,697 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $1,056,207 including all applicable taxes and charges $951,147 net of HST recoveries The total potential contract award identified in this report for both contract awards, including all options years is $4,409,057 net of all taxes and $4,982,234 including all applicable taxes and charges. The total Potential cost to the City for both contract awards, including all option years, is $4,486,656 net of HST recoveries. The above cost calculations a 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period.
BA169.6adopted
Solicitation Issued: October 12, 2021 Solicitation Closed: October 29, 2021 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 1: Summary of Bids Received including bid price Supplier Data Communications Management Corp. (DCM) Range of Scores: Data Communication Management (DCM) meets the minimum technical threshold score of 75 percent (56.25 out of 75 points)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 16, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3142463980. Description: Printing services for snap set/NCR and other legal forms relating to Provincial Offences for the City of Toronto, Court Services Division for the period of two (2) years from January 1, 2022 to December 31, 2023 with the option to renew for three (3) additional one (1) year periods at the discretion of the City and subject to the Vendor's performance over the prior year and the availability of funds in the City's operating budget for the renewal period. Should the option(s) be exercised, then the Director, Court Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: DATA Communications Management Corp. (DCM) Contract Award Value: $222,080 net of all applicable taxes and charges $250,951 including HST and all applicable charges $225,989 net of HST recoveries Contract is expected to start on January 1, 2022 and end on December 31, 2023. Option year 1: January 1, 2024 to December 31, 2024. $116,962 net of all applicable taxes and charges $132,167 including HST and all applicable charges $119,020 net of HST recoveries Option year 2: January 1, 2025 to December 31, 2025 $118,786 net of all applicable taxes and charges $134,228 including HST and all applicable charges $120,877 net of HST recoveries Option year 3: January 1, 2026 to December 31, 2026 $122,221 net of all applicable taxes and charges $138,109 including HST and all applicable charges $124,372 net of HST recoveries The total potential contract award identified in this report including all option years is $655,455 including all applicable taxes and charges. The total potential cost to the City is $590,258 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3142463980. Description: Printing services for snap set/NCR and other legal forms relating to Provincial Offences for the City of Toronto, Court Services Division for the period of two (2) years from January 1, 2022 to December 31, 2023 with the option to renew for three (3) additional one (1) year periods at the discretion of the City and subject to the Vendor's performance over the prior year and the availability of funds in the City's operating budget for the renewal period. Should the option(s) be exercised, then the Director, Court Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: DATA Communications Management Corp. (DCM) Contract Award Value: $222,080 net of all applicable taxes and charges $250,951 including HST and all applicable charges $225,989 net of HST recoveries Contract is expected to start on January 1, 2022 and end on December 31, 2023. Option year 1: January 1, 2024 to December 31, 2024. $116,962 net of all applicable taxes and charges $132,167 including HST and all applicable charges $119,020 net of HST recoveries Option year 2: January 1, 2025 to December 31, 2025 $118,786 net of all applicable taxes and charges $134,228 including HST and all applicable charges $120,877 net of HST recoveries Option year 3: January 1, 2026 to December 31, 2026 $122,221 net of all applicable taxes and charges $138,109 including HST and all applicable charges $124,372 net of HST recoveries The total potential contract award identified in this report including all option years is $655,455 including all applicable taxes and charges. The total potential cost to the City is $590,258 net of HST recoveries.
BA169.7adopted
Solicitation Issued: September 21, 2021 Solicitation Closed: October 22, 2021 Number of Addenda Issued: Five (5) Number of Bids: Eight (8) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Sanscon Construction Ltd $9,113,347.90* 614128 Ontario Ltd, O/A Trisan $9,115,604.22 2489960 Ontario Inc $11,200,000.00 Coco Paving Inc $12,512,546.51 Dufferin Construction Company, $12,742,231.20 Clearway Construction Inc $13,681,816.79 Midome Construction Services Ltd $14,144,000.00 Fermar Paving Limited $19,388,374.11 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 16, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3157941595, Contract Number 21ECS-TI-103LR Description: Sanitary sewer replacement and road resurfacing on Bonnyview Drive, road resurfacing on Clueson Park, watermain replacement and road reconstruction on High Street, watermain replacement and road reconstruction on South Kingslea Drive, and road reconstruction and road resurfacing on The Kingsway. Recommended Supplier: Sanscon Construction Ltd. Contract Award Value: $10,024,683 net of all applicable taxes and charges $11,327,891 including HST and all applicable charges $10,201,117 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3157941595, Contract Number 21ECS-TI-103LR Description: Sanitary sewer replacement and road resurfacing on Bonnyview Drive, road resurfacing on Clueson Park, watermain replacement and road reconstruction on High Street, watermain replacement and road reconstruction on South Kingslea Drive, and road reconstruction and road resurfacing on The Kingsway. Recommended Supplier: Sanscon Construction Ltd. Contract Award Value: $10,024,683 net of all applicable taxes and charges $11,327,891 including HST and all applicable charges $10,201,117 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
BA169.8adopted
Solicitation Issued: October 08, 2021 Solicitation Closed: November 05, 2021 Number of Addenda Issued: Two (2). Table 2: Summary of Proposals Received for Request for Services Document Number 3192328446 Supplier Name ERNST & YOUNG LLP* PRICEWATERHOUSECOOPERS LLP *Pursuant to the Request for Services document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 16, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Services, Ariba Document Number 3192328446. Description: For Active Risk Management Advisory Services for Financial System Transformation Program from the date of award until August 31, 2023. This utilized the Vendor of Record Arrangement Tender Number 7434 for Management Consulting Services established by Province of Ontario's Ministry of Government, with the agreement to be executed based on the terms and conditions set out in Request for Services Ariba Document Number 3192328446, and on such other terms and conditions satisfactory to the Controller and in a form satisfactory to the City Solicitor. Recommended Supplier: Ernst & Young LLP Contract Award Value: $3,065,650 net of all applicable taxes and charges. $3,464,185 including HST and all applicable charges $3,119,605 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Services, Ariba Document Number 3192328446. Description: For Active Risk Management Advisory Services for Financial System Transformation Program from the date of award until August 31, 2023. This utilized the Vendor of Record Arrangement Tender Number 7434 for Management Consulting Services established by Province of Ontario's Ministry of Government, with the agreement to be executed based on the terms and conditions set out in Request for Services Ariba Document Number 3192328446, and on such other terms and conditions satisfactory to the Controller and in a form satisfactory to the City Solicitor. Recommended Supplier: Ernst & Young LLP Contract Award Value: $3,065,650 net of all applicable taxes and charges. $3,464,185 including HST and all applicable charges $3,119,605 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2023.
BA169.9adopted
Solicitation Issued: November 2, 2021 Solicitation Closed: December 3, 2021 Number of Addenda Issued: 2 Number of Bids: 1 Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (including HST) Rush Truck Centres of Canada $1,222,645
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 16, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3216570022 Description: For the non-exclusive supply and delivery of three (3) Latest Model Conventional Truck Chassis, 66,000 lbs (29,937 kg) GVWR Complete With 18' All Steel Platform Type Body and Knuckle Boom Crane for the Fleet Services Division for a period of one (1) year from date of award. Recommended Supplier: Rush Truck Centres of Canada Contract Award Value: $1,081,987 net of all applicable taxes and charges $1,222,645 including HST and all applicable charges $1,101,030 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3216570022 Description: For the non-exclusive supply and delivery of three (3) Latest Model Conventional Truck Chassis, 66,000 lbs (29,937 kg) GVWR Complete With 18' All Steel Platform Type Body and Knuckle Boom Crane for the Fleet Services Division for a period of one (1) year from date of award. Recommended Supplier: Rush Truck Centres of Canada Contract Award Value: $1,081,987 net of all applicable taxes and charges $1,222,645 including HST and all applicable charges $1,101,030 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022.
BA169.10adopted
Solicitation Issued: November 8, 2021 Solicitation Closed: December 6, 2021 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received including Bid Price Supplier Name Bid Price (excluding H.S.T.) Managing Information Systems 3 Inc. $637,500USD All Value Inc. $810,900 USD CDW Canada Inc. $929,390 USD
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 16, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3234101121 Description: For ExaGrid Hardware Appliances, Software, Licenses, Subscription, Warranty, Maintenance and Support for the City of Toronto's Toronto Water Division for a period of three (3) years. Recommended Supplier: Managing Information System 3 Inc. Contract Award Value: $637,500 USD net of all applicable taxes and charges ($790,500 CAD) $720,375 USD HST and all applicable charges ($893,265 CAD) $648,720 USD net of HST recoveries ($804,413 CAD) Contract is expected to start on the date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3234101121 Description: For ExaGrid Hardware Appliances, Software, Licenses, Subscription, Warranty, Maintenance and Support for the City of Toronto's Toronto Water Division for a period of three (3) years. Recommended Supplier: Managing Information System 3 Inc. Contract Award Value: $637,500 USD net of all applicable taxes and charges ($790,500 CAD) $720,375 USD HST and all applicable charges ($893,265 CAD) $648,720 USD net of HST recoveries ($804,413 CAD) Contract is expected to start on the date of award and end on December 31, 2023.