Award of Ariba Document Number 3064686362 to Data Direct Group for Printing and Mailing of Tenant Tax Notifications for Revenue Services

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The decision

2022-03-23 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 17, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3064686362 Description: To provide Professional and Technical Services for the Printing and Mailing of Tenant Tax Notifications Work on behalf of the Revenue Services Division of the City of Toronto.

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Recommended Supplier: Data Direct Group Inc. Contract Award Value: $241,690 net of all applicable taxes and charges $273,110 including HST and all applicable charges $245,944 net of HST recoveries Contract is expected to start from the date of award and end on December 31, 2022. Option Year 1 (From January 1st 2023 to December 31st 2023) $248,941 net of all applicable taxes and charges $281,303 including all applicable taxes and charges $253,322 net of HST recoveries Option Year 2 (From January 1st 2024 to December 31st 2024) $256,409 net of all applicable taxes and charges $289,742 including all applicable taxes and charges $260,922 net of HST recoveries Option Year 3 (From January 1st 2025 to December 31st 2025) $264,101 net of all applicable taxes and charges $298,434 including all applicable taxes and charges $268,749 net of HST recoveries Option Year 4 (From January 1st 2026 to December 31st 2026) $272,024 net of all applicable taxes and charges $307,387 including all applicable taxes and charges $276,812 net of HST recoveries The total potential contract award including all option years is $1,449,976 including all applicable taxes and charges and $1,283,165 net of all applicable taxes and charges. The potential cost to the City including all option years is $1,305,749 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

On the agenda

As the city filed it

Solicitation Issued: July 15, 2021 Solicitation Closed: August 11, 2021 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received Supplier Name Data Direct Group Inc Gilmore Doculink *Formost Media One * Supplier did not meet the minimum technical scoring and were not able to move to stage 3-Cost of Services Range of Scores: 93.8-94.7

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3064686362 Description: To provide Professional and Technical Services for the Printing and Mailing of Tenant Tax Notifications Work on behalf of the Revenue Services Division of the City of Toronto. Recommended Supplier: Data Direct Group Inc.

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Contract Award Value: $241,690 net of all applicable taxes and charges $273,110 including HST and all applicable charges $245,944 net of HST recoveries Contract is expected to start from the date of award and end on December 31, 2022. Option Year 1 (From January 1st 2023 to December 31st 2023) $248,941 net of all applicable taxes and charges $281,303 including all applicable taxes and charges $253,322 net of HST recoveries Option Year 2 (From January 1st 2024 to December 31st 2024) $256,409 net of all applicable taxes and charges $289,742 including all applicable taxes and charges $260,922 net of HST recoveries Option Year 3 (From January 1st 2025 to December 31st 2025) $264,101 net of all applicable taxes and charges $298,434 including all applicable taxes and charges $268,749 net of HST recoveries Option Year 4 (From January 1st 2026 to December 31st 2026) $272,024 net of all applicable taxes and charges $307,387 including all applicable taxes and charges $276,812 net of HST recoveries The total potential contract award including all option years is $1,449,976 including all applicable taxes and charges and $1,283,165 net of all applicable taxes and charges. The potential cost to the City including all option years is $1,305,749 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

On the record

The item as the City filed it