Bid Award Panel
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA180.1adopted
Solicitation Issued: December 10, 2021 Solicitation Closed: January 21, 2022 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Bids Received including Total Base Bid Price Supplier Name Bid Price* (excluding H.S.T.) Guild Electric Limited $4,925,258.89 Almon Equipment Limited $5,672,550.85 Woodbine Pavement Markings Limited $5,793,210.00 Upper Canada Road Services Inc. $5,797,166.58 *Above amounts are exclusive of $50,000 miscellaneous allowance. Pursuant to the Request for Quotation document the contract award value includes the miscellaneous allowance.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 17, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3168011496, Contract 22TR-OM-450-CW-PM Description: The custom application and reapplication of screed applied field reacted polymeric (cold plastic) and preformed thermoplastic pavement markings as an expansion on the enhancements to the durable pavement markings within the City of Toronto from the date of award to December 31, 2023, all in accordance with the provisions and specifications contained in this Request for Quotation. Recommended Supplier: Guild Electric Limited Contract Award Value: $4,975,259 net of all applicable taxes and charges $5,622,042 including HST and all applicable charges $5,062,823 net of HST recoveries The contract is expected to start on the date of award to December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3168011496, Contract 22TR-OM-450-CW-PM Description: The custom application and reapplication of screed applied field reacted polymeric (cold plastic) and preformed thermoplastic pavement markings as an expansion on the enhancements to the durable pavement markings within the City of Toronto from the date of award to December 31, 2023, all in accordance with the provisions and specifications contained in this Request for Quotation. Recommended Supplier: Guild Electric Limited Contract Award Value: $4,975,259 net of all applicable taxes and charges $5,622,042 including HST and all applicable charges $5,062,823 net of HST recoveries The contract is expected to start on the date of award to December 31, 2023.
BA180.2adopted
Solicitation Issued: January 31, 2022 Solicitation Closed: Feb 15, 2022 Number of Addenda Issued: Zero (0) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) AQUA TECH SOLUTIONS INC. $546,718.00 RAFAT GENERAL CONTRACTOR INC. $595,225.00 PTR PAVING $671,500.00 MICONI CONSTRUCTION LTD. $685,222.00 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 17, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3332155517 and Contract Number 22TR-OM-117-NY-TB Description: Minor Bridge Repairs, Bridge Deck Flushing, Chipping Loose Concrete from Bridges and Minor Retaining Wall Repairs at Various Locations on City of Toronto Roads, North York District for Transportation Services Recommended Supplier: Aqua Tech Solutions Inc. Contract Award Value: $594,718 net of all applicable taxes and charges $672,031 including HST and all applicable charges $605,185 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3332155517 and Contract Number 22TR-OM-117-NY-TB Description: Minor Bridge Repairs, Bridge Deck Flushing, Chipping Loose Concrete from Bridges and Minor Retaining Wall Repairs at Various Locations on City of Toronto Roads, North York District for Transportation Services Recommended Supplier: Aqua Tech Solutions Inc. Contract Award Value: $594,718 net of all applicable taxes and charges $672,031 including HST and all applicable charges $605,185 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022.
BA180.3adopted
Solicitation Issued: August 18, 2020 Solicitation Closed: September 25, 2020 Number of Addenda Issued: Seven (7) Number of Bids: Two (2)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 17, 2022) from the Chief Procurement Officer: Solicitation Number: The City of Hamilton Request for Tender Number C5-02-20 Description After reviewing The City of Hamilton's Request for Tender Number C5-02-20, Toronto Paramedic Services Division will leverage this City of Hamilton contract with Ontario Medical Supply and enter into an agreement with Ontario Medical Supply for the non-exclusive provision and delivery of pharmaceuticals, information, advice, problem-solving and in-service assistance to support the City of Toronto's Paramedic Services Division operations, from April 1, 2022 to October 31, 2022, with the option in favor of the City to renew the contract for three (3) additional separate one (1) year periods, at the sole discretion of the City and subject to budget approvals. Should the option(s) be exercised, then the Chief of Toronto Paramedic Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Ontario Medical Supply Initial Contract Award Value: (April 01 to October 31, 2022) $876,027 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $989,911 including HST and all applicable charges $891,445 net of HST recoveries Option Year 1 (November 01, 2022 to October 31, 2023) $1,546,814 net of all applicable taxes and charges $1,747,900 including HST and all applicable charges $1,574,038 net of HST recoveries Option Year 2 (November 01, 2023 to October 31, 2024) $1,593,218 net of all applicable taxes and charges $1,800,337 including HST and all applicable charges $1,621,260 net of HST recoveries Option Year 3 (November 01, 2024 to October 31, 2025) $1,641,015 net of all applicable taxes and charges $1,854,347 including HST and all applicable charges $1,669,897 net of HST recoveries The total potential contract award including all option years is $6,392,495 including all applicable taxes and charges and $5,657,075 net of all applicable taxes and charges. The total potential cost to the City including all option years is $5,756,640 net of HST recoveries The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6, Procurement of same goods and services as public body. Solicitation Number: The City of Hamilton Request for Tender Number C5-02-20 Description After reviewing The City of Hamilton's Request for Tender Number C5-02-20, Toronto Paramedic Services Division will leverage this City of Hamilton contract with Ontario Medical Supply and enter into an agreement with Ontario Medical Supply for the non-exclusive provision and delivery of pharmaceuticals, information, advice, problem-solving and in-service assistance to support the City of Toronto's Paramedic Services Division operations, from April 1, 2022 to October 31, 2022, with the option in favor of the City to renew the contract for three (3) additional separate one (1) year periods, at the sole discretion of the City and subject to budget approvals. Should the option(s) be exercised, then the Chief of Toronto Paramedic Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Ontario Medical Supply Initial Contract Award Value: (April 01 to October 31, 2022) $876,027 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $989,911 including HST and all applicable charges $891,445 net of HST recoveries Option Year 1 (November 01, 2022 to October 31, 2023) $1,546,814 net of all applicable taxes and charges $1,747,900 including HST and all applicable charges $1,574,038 net of HST recoveries Option Year 2 (November 01, 2023 to October 31, 2024) $1,593,218 net of all applicable taxes and charges $1,800,337 including HST and all applicable charges $1,621,260 net of HST recoveries Option Year 3 (November 01, 2024 to October 31, 2025) $1,641,015 net of all applicable taxes and charges $1,854,347 including HST and all applicable charges $1,669,897 net of HST recoveries The total potential contract award including all option years is $6,392,495 including all applicable taxes and charges and $5,657,075 net of all applicable taxes and charges. The total potential cost to the City including all option years is $5,756,640 net of HST recoveries The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.
BA180.4adopted
Solicitation Issued: July 15, 2021 Solicitation Closed: August 11, 2021 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received Supplier Name Data Direct Group Inc Gilmore Doculink *Formost Media One * Supplier did not meet the minimum technical scoring and were not able to move to stage 3-Cost of Services Range of Scores: 93.8-94.7
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 17, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3064686362 Description: To provide Professional and Technical Services for the Printing and Mailing of Tenant Tax Notifications Work on behalf of the Revenue Services Division of the City of Toronto. Recommended Supplier: Data Direct Group Inc. Contract Award Value: $241,690 net of all applicable taxes and charges $273,110 including HST and all applicable charges $245,944 net of HST recoveries Contract is expected to start from the date of award and end on December 31, 2022. Option Year 1 (From January 1st 2023 to December 31st 2023) $248,941 net of all applicable taxes and charges $281,303 including all applicable taxes and charges $253,322 net of HST recoveries Option Year 2 (From January 1st 2024 to December 31st 2024) $256,409 net of all applicable taxes and charges $289,742 including all applicable taxes and charges $260,922 net of HST recoveries Option Year 3 (From January 1st 2025 to December 31st 2025) $264,101 net of all applicable taxes and charges $298,434 including all applicable taxes and charges $268,749 net of HST recoveries Option Year 4 (From January 1st 2026 to December 31st 2026) $272,024 net of all applicable taxes and charges $307,387 including all applicable taxes and charges $276,812 net of HST recoveries The total potential contract award including all option years is $1,449,976 including all applicable taxes and charges and $1,283,165 net of all applicable taxes and charges. The potential cost to the City including all option years is $1,305,749 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3064686362 Description: To provide Professional and Technical Services for the Printing and Mailing of Tenant Tax Notifications Work on behalf of the Revenue Services Division of the City of Toronto. Recommended Supplier: Data Direct Group Inc. Contract Award Value: $241,690 net of all applicable taxes and charges $273,110 including HST and all applicable charges $245,944 net of HST recoveries Contract is expected to start from the date of award and end on December 31, 2022. Option Year 1 (From January 1st 2023 to December 31st 2023) $248,941 net of all applicable taxes and charges $281,303 including all applicable taxes and charges $253,322 net of HST recoveries Option Year 2 (From January 1st 2024 to December 31st 2024) $256,409 net of all applicable taxes and charges $289,742 including all applicable taxes and charges $260,922 net of HST recoveries Option Year 3 (From January 1st 2025 to December 31st 2025) $264,101 net of all applicable taxes and charges $298,434 including all applicable taxes and charges $268,749 net of HST recoveries Option Year 4 (From January 1st 2026 to December 31st 2026) $272,024 net of all applicable taxes and charges $307,387 including all applicable taxes and charges $276,812 net of HST recoveries The total potential contract award including all option years is $1,449,976 including all applicable taxes and charges and $1,283,165 net of all applicable taxes and charges. The potential cost to the City including all option years is $1,305,749 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
BA180.5adopted
Solicitation Issued: August 30, 2021 Solicitation Closed: February 1, 2022 Number of Addenda Issued: Ten (10) Number of Bids: Five (5) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) W.S. Nicholls Construction Inc. $14,206,316.00* Black and MacDonald Limited $14,682,039.35 Sutherland Schultz Ltd. $15,738,325.50 MultiTech Trades Corporation $19,326,217.30 Modern Niagara Toronto Inc. $24,906,014.00 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 17, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3134470485, Contract Number 20TW-CTS-15CWD Description: Rehabilitation and upgrades at four (4) Water Pumping Stations Eglinton Pumping Station, Scarborough Pumping Station, Wm. H. Johnston Pumping Station, and Lawrence Pumping Station) including but not limited to switchgear, transformers, and motor control centres, for a period of three (3) years and nine (9) months. Recommended Supplier: W.S. Nicholls Construction Inc. Contract Award Value: $16,080,829 net of all applicable taxes and charges $18,171,337 including HST and all applicable charges $16,363,852 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3134470485, Contract Number 20TW-CTS-15CWD Description: Rehabilitation and upgrades at four (4) Water Pumping Stations Eglinton Pumping Station, Scarborough Pumping Station, Wm. H. Johnston Pumping Station, and Lawrence Pumping Station) including but not limited to switchgear, transformers, and motor control centres, for a period of three (3) years and nine (9) months. Recommended Supplier: W.S. Nicholls Construction Inc. Contract Award Value: $16,080,829 net of all applicable taxes and charges $18,171,337 including HST and all applicable charges $16,363,852 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025.
BA180.6adopted
Solicitation Issued: January 6, 2022 Solicitation Closed: February 7, 2022 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Kudlak-Baird 1982 Limited $18,606,550 Ainsworth Inc. $19,307,987 State Group Inc. $29,532,581
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( March 17, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Ariba Document Number 3143885099. Description: For the provision of Electrical Services for the following Divisions: Corporate Real Estate Management, Fleet Services, and the Toronto Parking Authority to the Successful Supplier, Kudlak-Baird 1982 Limited, for a base two (2) year contract term plus one (1) year option. Should the option(s) years be exercised, then the Executive Director, Corporate Real Estate, will request the Chief Procurement Officer to process the renewals under the terms and conditions outlined in the Agreement. Recommended Supplier: Kudlak-Baird 1982 Limited Contract Award Value: $11,667,092 net of all applicable taxes and charges (including both Divisions, not including Toronto Parking Authority) $13,183,814 including all applicable taxes and charges $11,872,433 net of HST recoveries Contract is expected to start on April 15, 2022, and end on April 14, 2024. Corporate Real Estate Management: $11,175,846 net of all applicable taxes and charges $12,628,706 including all applicable taxes and charges $11,372,541 net of HST recoveries Fleet Services: $491,246 net of all applicable taxes and charges $555,108 including all applicable taxes and charges $499,892 net of HST recoveries Option Period 1 (one year): April 15, 2024 through April 14, 2025 Corporate Real Estate Management: $5,756,114 net of all applicable taxes and charges $6,504,408 including all applicable taxes and charges $5,857,421 net of HST recoveries Fleet Services: $253,016 net of all applicable taxes and charges $285,908 including all applicable taxes and charges $257,469 net of HST recoveries The total potential contract award to Kudlak-Baird 1982 Limited, including all options years, is $17,676,222 exclusive of HST and $19,974,130 inclusive of all applicable taxes and charges. The total potential cost to the City, including all option years is $17,987,323 net of HST recoveries. The above cost calculations reflect a 2 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Ariba Document Number 3143885099. Description: For the provision of Electrical Services for the following Divisions: Corporate Real Estate Management, Fleet Services, and the Toronto Parking Authority to the Successful Supplier, Kudlak-Baird 1982 Limited, for a base two (2) year contract term plus one (1) year option. Should the option(s) years be exercised, then the Executive Director, Corporate Real Estate, will request the Chief Procurement Officer to process the renewals under the terms and conditions outlined in the Agreement. Recommended Supplier: Kudlak-Baird 1982 Limited Contract Award Value: $11,667,092 net of all applicable taxes and charges (including both Divisions, not including Toronto Parking Authority) $13,183,814 including all applicable taxes and charges $11,872,433 net of HST recoveries Contract is expected to start on April 15, 2022, and end on April 14, 2024. Corporate Real Estate Management: $11,175,846 net of all applicable taxes and charges $12,628,706 including all applicable taxes and charges $11,372,541 net of HST recoveries Fleet Services: $491,246 net of all applicable taxes and charges $555,108 including all applicable taxes and charges $499,892 net of HST recoveries Option Period 1 (one year): April 15, 2024 through April 14, 2025 Corporate Real Estate Management: $5,756,114 net of all applicable taxes and charges $6,504,408 including all applicable taxes and charges $5,857,421 net of HST recoveries Fleet Services: $253,016 net of all applicable taxes and charges $285,908 including all applicable taxes and charges $257,469 net of HST recoveries The total potential contract award to Kudlak-Baird 1982 Limited, including all options years, is $17,676,222 exclusive of HST and $19,974,130 inclusive of all applicable taxes and charges. The total potential cost to the City, including all option years is $17,987,323 net of HST recoveries. The above cost calculations reflect a 2 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
BA180.7adopted
Solicitation Issued: October 1, 2021 Solicitation Closed: November 10, 2021 Number of Addenda Issued: Seven (7) Number of Bids: Seven (7) Table 2: Summary of Bids Received for Ariba Document Number 3150541652 Supplier Name Architecture49 Inc. CS&P Architects Inc. Diamond and Schmitt Architects Incorporated GEC Architecture MacLennan Jaunkalns Miller Architects Ltd. (MJMA)* Perkins + Will Architecture ZAS Architects Inc. * MacLennan Jaunkalns Miller Architects Ltd., is the recommended supplier being the highest scoring supplier and for offering the lowest total cost among the shortlisted suppliers. Range of Scores: Stage 2A (minimum threshold 56/80): 64.68 - 74.90 Stage 2B (out of 20): 11.25 - 18.13 Stage 3 (out of 100): 73.10 -100
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 17, 2022) from the Chief Procurement Officer: Solicitation Number: Negotiated Request for Proposals Ariba Document Number 3150541652, Contract Number 22-PFR-040 Description: For the supply and delivery of Architectural Consultant Services required for the new Don Mills Community Recreation Centre Net Zero Emissions Building at 844 Don Mills Road, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: MacLennan Jaunkalns Miller Architects Ltd. Contract Award Value: $ 3,450,258 net of all applicable taxes and charges $ 3,898,791 including HST and all applicable charges $ 3,510,982 net of HST recoveries Contract is expected to start following the date of Award and end by December 31, 2027.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Negotiated Request for Proposals Ariba Document Number 3150541652, Contract Number 22-PFR-040 Description: For the supply and delivery of Architectural Consultant Services required for the new Don Mills Community Recreation Centre Net Zero Emissions Building at 844 Don Mills Road, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: MacLennan Jaunkalns Miller Architects Ltd. Contract Award Value: $ 3,450,258 net of all applicable taxes and charges $ 3,898,791 including HST and all applicable charges $ 3,510,982 net of HST recoveries Contract is expected to start following the date of Award and end by December 31, 2027.