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←Bid Award Panel · 2022-04-13 · 2022.BA183.1

The filed record

Award of Ariba Document Number 3333466537 to Municipal Maintenance Inc. (Area 1) and Forest Ridge Landscaping Inc. (Area 2) for the Right of Way Maintenance on City of Toronto Roads for Transportation Services

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The decision

2022-04-13 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 7, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3333466537 and Contract 22TR-OM-108-AW-TG Description: Right of Way Maintenance on City of Toronto Roads, Mowing of Grass including the Trimming of Weeds in the Curbs and Medians in Various City of Toronto Locations, all Wards, Toronto & East York and Scarborough Districts, and Etobicoke York and North York Districts.

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The term of the agreement is to be for the period from date of award to December 31, 2022, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to three (3) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Transportation Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Municipal Maintenance Inc. (Area 1) Contract Award Value: $1,242,702 net of all applicable taxes and charges $1,404,253 including HST and all applicable charges $1,264,574 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022. Option Year 1 - January 1, 2023 to December 31, 2023 $1,279,983 net of all applicable taxes and charges $1,446,381 including all applicable taxes and charges $1,302,511 net of HST recoveries Option Year 2 - January 1, 2024 to December 31, 2024 $1,318,383 net of all applicable taxes and charges $1,489,773 including all applicable taxes and charges $1,341,587 net of HST recoveries Option Year 3 - January 1, 2025 to December 31, 2025 $1,357,934 net of all applicable taxes and charges $1,534,465 including all applicable taxes and charges $1,381,834 net of HST recoveries The total potential contract award identified in this report for Area 1 including option years is $5,199,002 net of applicable taxes and charges and $5,874,872 including all applicable taxes and charges. The total potential cost to the City for Area 1 including option years is $5,290,504 net of HST recoveries. The above cost calculations for the Option Year reflect an estimated annual 3 percent increase as per the Consumer Price Index. Recommended Supplier: Forest Ridge Landscaping Inc. (Area 2) Contract Award Value: $1,246,443 net of all applicable taxes and charges $1,408,481 including HST and all applicable charges $1,268,380 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022. Option Year 1 - January 1, 2023 to December 31, 2023 $1,283,836 net of all applicable taxes and charges $1,450,735 including all applicable taxes and charges $1,306,432 net of HST recoveries Option Year 2 - January 1, 2024 to December 31, 2024 $1,322,351 net of all applicable taxes and charges $1,494,257 including all applicable taxes and charges $1,345,624 net of HST recoveries Option Year 3 - January 1, 2025 to December 31, 2025 $1,362,022 net of all applicable taxes and charges $1,539,085 including all applicable taxes and charges $1,385,994 net of HST recoveries The total potential contract award identified in this report for Area 2 including option years is $5,214,652 net of all applicable taxes and charges and $5,892,557 including all taxes and charges. The total potential cost to the City for Area 2 including option years is $5,306,430 net of HST recoveries. The above cost calculations for the Option Year reflect an estimated annual 3 percent increase as per the Consumer Price Index. The total potential contract award identified in this report for both Area 1 and 2, including option years is $10,413,654 net of all applicable taxes and charges and $11,767,429 including all applicable taxes and charges. The total potential cost to the City for both Area 1 and 2, including option years is $10,596,934 net of HST recoveries.

On the agenda

As the city filed it

Solicitation Issued: February 18, 2022 Solicitation Closed: March 10, 2022 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Bid Price (excluding HST) Forest Ridge Landscaping Inc. $2,415,323.00 Lima's Gardens & Construction Inc. $2,120,870.00 * Municipal Maintenance Inc. $2,459,732.00 * Supplier only bid on Area 2.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3333466537 and Contract 22TR-OM-108-AW-TG Description: Right of Way Maintenance on City of Toronto Roads, Mowing of Grass including the Trimming of Weeds in the Curbs and Medians in Various City of Toronto Locations, all Wards, Toronto & East York and Scarborough Districts, and Etobicoke York and North York Districts.

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The term of the agreement is to be for the period from date of award to December 31, 2022, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to three (3) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Transportation Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Municipal Maintenance Inc. (Area 1) Contract Award Value: $1,242,702 net of all applicable taxes and charges $1,404,253 including HST and all applicable charges $1,264,574 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022. Option Year 1 - January 1, 2023 to December 31, 2023 $1,279,983 net of all applicable taxes and charges $1,446,381 including all applicable taxes and charges $1,302,511 net of HST recoveries Option Year 2 - January 1, 2024 to December 31, 2024 $1,318,383 net of all applicable taxes and charges $1,489,773 including all applicable taxes and charges $1,341,587 net of HST recoveries Option Year 3 - January 1, 2025 to December 31, 2025 $1,357,934 net of all applicable taxes and charges $1,534,465 including all applicable taxes and charges $1,381,834 net of HST recoveries The total potential contract award identified in this report for Area 1 including option years is $5,199,002 net of applicable taxes and charges and $5,874,872 including all applicable taxes and charges. The total potential cost to the City for Area 1 including option years is $5,290,504 net of HST recoveries. The above cost calculations for the Option Year reflect an estimated annual 3 percent increase as per the Consumer Price Index. Recommended Supplier: Forest Ridge Landscaping Inc. (Area 2) Contract Award Value: $1,246,443 net of all applicable taxes and charges $1,408,481 including HST and all applicable charges $1,268,380 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022. Option Year 1 - January 1, 2023 to December 31, 2023 $1,283,836 net of all applicable taxes and charges $1,450,735 including all applicable taxes and charges $1,306,432 net of HST recoveries Option Year 2 - January 1, 2024 to December 31, 2024 $1,322,351 net of all applicable taxes and charges $1,494,257 including all applicable taxes and charges $1,345,624 net of HST recoveries Option Year 3 - January 1, 2025 to December 31, 2025 $1,362,022 net of all applicable taxes and charges $1,539,085 including all applicable taxes and charges $1,385,994 net of HST recoveries The total potential contract award identified in this report for Area 2 including option years is $5,214,652 net of all applicable taxes and charges and $5,892,557 including all taxes and charges. The total potential cost to the City for Area 2 including option years is $5,306,430 net of HST recoveries. The above cost calculations for the Option Year reflect an estimated annual 3 percent increase as per the Consumer Price Index. The total potential contract award identified in this report for both Area 1 and 2, including option years is $10,413,654 net of all applicable taxes and charges and $11,767,429 including all applicable taxes and charges. The total potential cost to the City for both Area 1 and 2, including option years is $10,596,934 net of HST recoveries.

    On the record

    The item as the City filed it

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