Award of Ariba Document Number 32451810359 to HDR Corporation for Signal Optimization Project 2022 to 2026 for Transportation Services

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The decision

2022-04-13 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 7, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 32451810359 Description: The Provision of Consulting Services for Traffic Signal Coordination Studies for ten corridors every year for the 2022 to 2026 period.

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The term of the agreement is to be for the period from date of award to December 31, 2022, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Transportation Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: HDR Corporation Contract Award Value: $967,830 net of all applicable taxes and charges $1,093,648 including HST and all applicable charges $984,864 net of HST recoveries The contract for HDR Corporation is expected to start on May 1, 2022 and end on December 31, 2022. Option Year 1 January 1, 2023 to December 31, 2023 $985,582 net of all applicable taxes and charges $1,113,708 including HST and all applicable charges $1,002,928 net of HST recoveries Option Year 2 January 1, 2024 to December 31, 2024 $998,705 net of all applicable taxes and charges $1,128,537 including HST and all applicable charges $1,016,282 net of HST recoveries Option Year 3 January 1, 2025 to December 31, 2025 $1,016,801 net of all applicable taxes and charges $1,148,985 including HST and all applicable charges $1,034,697 net of HST recoveries Option Year 4 January 1, 2026 to December 31, 2026 $1,030,271 net of all applicable taxes and charges $1,164,206 including HST and all applicable charges $1,048,404 net of HST recoveries The total potential contract award identified in this report including option years is $5,649,084 including all applicable taxes and charges. The total potential cost to the City including option years is $5,087,175 net of HST recoveries.

On the agenda

As the city filed it

Solicitation Issued: December 6, 2021 Call Closed: January 10, 2022 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary of Proposals Received; Supplier Name Associated Engineering (Ont.) Ltd. HDR Corporation Vand Consulting Inc. WSP Range of Scores: 78.07 - 95.46

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 32451810359 Description: The Provision of Consulting Services for Traffic Signal Coordination Studies for ten corridors every year for the 2022 to 2026 period. The term of the agreement is to be for the period from date of award to December 31, 2022, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods.

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Should the option(s) be exercised, then the General Manager of Transportation Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: HDR Corporation Contract Award Value: $967,830 net of all applicable taxes and charges $1,093,648 including HST and all applicable charges $984,864 net of HST recoveries The contract for HDR Corporation is expected to start on May 1, 2022 and end on December 31, 2022. Option Year 1 January 1, 2023 to December 31, 2023 $985,582 net of all applicable taxes and charges $1,113,708 including HST and all applicable charges $1,002,928 net of HST recoveries Option Year 2 January 1, 2024 to December 31, 2024 $998,705 net of all applicable taxes and charges $1,128,537 including HST and all applicable charges $1,016,282 net of HST recoveries Option Year 3 January 1, 2025 to December 31, 2025 $1,016,801 net of all applicable taxes and charges $1,148,985 including HST and all applicable charges $1,034,697 net of HST recoveries Option Year 4 January 1, 2026 to December 31, 2026 $1,030,271 net of all applicable taxes and charges $1,164,206 including HST and all applicable charges $1,048,404 net of HST recoveries The total potential contract award identified in this report including option years is $5,649,084 including all applicable taxes and charges. The total potential cost to the City including option years is $5,087,175 net of HST recoveries.

On the record

The item as the City filed it