Award of Ariba Document Number 3382040428 to Liftsafe Engineering and Service Group Inc. for the Lifting Devices Inspections, Maintenance and Repair Services to Various City Divisions

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The decision

2022-06-22 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 16, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3382040428 Description: For the non-exclusive supply and delivery of labour, materials, tools, equipment, travel time, mileage, fuel,

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and incidentals necessary to perform annual inspections and certifications, Preventative Maintenance , and repairs, for Lifting Devices owned and operated by the City of Toronto's Participating Divisions, which includes Fleet Services Division, Toronto Fire Services, Toronto Paramedic Services, and Solid Waste Management Services, for a period of one (1) year from June 26, 2022 to June 25, 2023, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods. Should the option(s) be exercised, then the General Manager Fleet Services Division will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Liftsafe Engineering and Service Group Inc. is being awarded a contract with Fleet Service, Toronto Fire Services, Toronto Paramedic Services, and Solid Waste Management Services. Recommended Supplier: Liftsafe Engineering and Service Group Inc. Contract Award Value: $402,717 net of all applicable taxes and charges $455,070 including HST and all applicable charges $409,805 net of HST recoveries A 20 - 25 percent cost allowance is included per participating division in the Contract Award Value for each year for miscellaneous charges Contract is expected to start on June 26, 2022 and end on June 25, 2023. Option Year 1 - From June 26, 2023 to June 25, 2024 $414,798 net of all applicable taxes and charges $468,722 including all applicable taxes and charges $422,099 net of HST recoveries Option Year 2 - From June 26, 2024 to June 25, 2025 $427,242 net of all applicable taxes and charges $482,784 including all applicable taxes and charges $434,762 net of HST recoveries Option Year 3 - From June 26, 2025 to June 25, 2026 $440,060 net of all applicable taxes and charges $497,267 including all applicable taxes and charges $447,805 net of HST recoveries Option Year 4 - From June 26, 2026 to June 25, 2027 $453,261 net of all applicable taxes and charges $512,185 including all applicable taxes and charges $461,239 net of HST recoveries A 3 percent CPI cost increase is included for each option year. The total potential contract award identified in this report including all option years is $2,175,708 net of HST recoveries, $2,416,028 including all applicable taxes and charges and $2,138,078 net of all applicable taxes and charges.

On the agenda

As the city filed it

Solicitation Issued: March 17, 2022 Solicitation Closed: April 14, 2022 Number of Addenda Issued: Zero (0) Number of Bids: One (1) Table 5: Summary of Bids Received for Request for Quotation, Ariba Document Number 3382040428 - Lifting Devices Inspections, Maintenance and Repair. Supplier Name Bid Price (excluding H.S.T.) Liftsafe Engineering and Service Group Inc. $331,905

Staff recommended

The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3382040428 Description: For the non-exclusive supply and delivery of labour, materials, tools, equipment, travel time, mileage, fuel, and incidentals necessary to perform annual inspections and certifications, Preventative Maintenance

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, and repairs, for Lifting Devices owned and operated by the City of Toronto's Participating Divisions, which includes Fleet Services Division, Toronto Fire Services, Toronto Paramedic Services, and Solid Waste Management Services, for a period of one (1) year from June 26, 2022 to June 25, 2023, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods. Should the option(s) be exercised, then the General Manager Fleet Services Division will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Liftsafe Engineering and Service Group Inc. is being awarded a contract with Fleet Service, Toronto Fire Services, Toronto Paramedic Services, and Solid Waste Management Services. Recommended Supplier: Liftsafe Engineering and Service Group Inc. Contract Award Value: $402,717 net of all applicable taxes and charges $455,070 including HST and all applicable charges $409,805 net of HST recoveries A 20 - 25 percent cost allowance is included per participating division in the Contract Award Value for each year for miscellaneous charges Contract is expected to start on June 26, 2022 and end on June 25, 2023. Option Year 1 - From June 26, 2023 to June 25, 2024 $414,798 net of all applicable taxes and charges $468,722 including all applicable taxes and charges $422,099 net of HST recoveries Option Year 2 - From June 26, 2024 to June 25, 2025 $427,242 net of all applicable taxes and charges $482,784 including all applicable taxes and charges $434,762 net of HST recoveries Option Year 3 - From June 26, 2025 to June 25, 2026 $440,060 net of all applicable taxes and charges $497,267 including all applicable taxes and charges $447,805 net of HST recoveries Option Year 4 - From June 26, 2026 to June 25, 2027 $453,261 net of all applicable taxes and charges $512,185 including all applicable taxes and charges $461,239 net of HST recoveries A 3 percent CPI cost increase is included for each option year. The total potential contract award identified in this report including all option years is $2,175,708 net of HST recoveries, $2,416,028 including all applicable taxes and charges and $2,138,078 net of all applicable taxes and charges.

On the record

The item as the City filed it