Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA193.1adopted
Solicitation Issued: November 15, 2021 Solicitation Closed: December 15, 2021 Number of Addenda Issued: Two (2) Number of Bids: Six (6) Table 2: Summary of Bids Received for Ariba Document Number 2968970025 Supplier Name Gunnebo Canada Inc.* Lock-Up Services Inc.* Reilly Lock and Security Systems Limited* Clavis Corporation o/a ABC Security Access Systems Ryckman and McPake Ltd. o/a Custom Door and Lock Service** Action Locksmiths Inc.** Stage 2A Score Range (minimum threshold 35/50): 13.75 - 46.15 Stage 2B Score Range (minimum threshold 13/20): 16.66 - 19.41 Stage 3 Score Range (out of 30): 16.38 - 30 *Gunnebo Canada Inc., Lock-Up Services Inc., and Reilly Lock and Security Systems Limited are the recommended suppliers being the highest scoring suppliers and for offering the lowest total costs among the shortlisted suppliers. **Ryckman and McPake Ltd. o/a Custom Door and Lock Service, and Action Locksmiths Inc. did not meet the minimum threshold in Stage 2A and therefore, did not progress further in the evaluation process.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 16, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Negotiated Request for Proposal, Ariba Document Number 2968970025 Description: For the provision of Locksmith Services at the following Divisions: Corporate Real Estate Management, Senior Services and Long-Term Care, Children Services, Toronto Water and the Toronto Parking Authority to the Successful Suppliers, Gunnebo Canada Inc., Lock-Up Services Inc., and Reilly Lock and Security Systems Limited, for a period of three (3) years from June 24, 2022 to June 23, 2025, with the option to renew the contracts for two (2) additional separate one (1)-year periods. Should the option(s) be exercised, then the Executive Director, Corporate Real Estate Management, will request the Chief Procurement Officer to process the renewals under the terms and conditions. Recommended Suppliers: Gunnebo Canada Inc. Lock-Up Services Inc. Reilly Lock and Security Systems Limited Contract Award Value: Gunnebo Canada Inc. (West Zone, for Corporate Real Estate Management, and Senior Services and Long-Term Care) $2,081,072 net of all applicable taxes and charges $2,351,611 including HST and all applicable charges $2,117,699 net of HST recoveries Contract is expected to start on June 24, 2022 and end on June 23, 2025. Option Year 1 (June 24, 2025 to June 23, 2026) $721,621 net of all applicable taxes and charges $815,432 including HST and all applicable charges $734,322 net of HST recoveries Option Year 2 (June 24, 2026 to June 23, 2027) $736,054 net of all applicable taxes and charges $831,741 including HST and all applicable charges $749,009 net of HST recoveries The total potential contract award for Gunnebo Canada Inc. including all option years is $3,601,029 net of HST recoveries, $3,998,784 including all applicable taxes and charges and $3,538,747 net of all applicable taxes and charges. Lock-Up Services Inc. (Centre Zone, for Corporate Real Estate Management, and Children Services) $2,019,864 net of all applicable taxes and charges $2,282,446 including HST and all applicable charges $2,055,414 net of HST recoveries Contract is expected to start on June 24, 2022 and end on June 23, 2025. Option Year 1 (June 24, 2025 to June 23, 2026) $700,397 net of all applicable taxes and charges $791,449 including HST and all applicable charges $712,724 net of HST recoveries Option Year 2 (June 24, 2026 to June 23, 2027) $714,405 net of all applicable taxes and charges $807,278 including HST and all applicable charges $726,979 net of HST recoveries The total potential contract award for Lock-Up Services Inc. including all option years is $3,495,117 net of HST recoveries, $3,881,173 including all applicable taxes and charges and $3,434,667 net of all applicable taxes and charges. Reilly Lock and Security Systems Limited (East Zone, for Corporate Real Estate Management, and Toronto Water) $1,729,126 net of all applicable taxes and charges $1,953,912 including all applicable taxes and charges $1,759,559 net of HST recoveries Contract is expected to start on June 24, 2022 and end on June 23, 2025. Option Year 1 (June 24, 2025 to June 23, 2026) $599,582 net of all applicable taxes and charges $677,528 including HST and all applicable charges $610,135 net of HST recoveries Option Year 2 (June 24, 2026 to June 23, 2027) $611,574 net of all applicable taxes and charges $691,079 including HST and all applicable charges $622,338 net of HST recoveries The total potential contract award for Reilly Lock and Security Systems Limited including all option years is $2,992,032 net of HST recoveries, $3,322,519 including all applicable taxes and charges and $2,940,283 net of all applicable taxes and charges. The total potential contract award identified for all contacts including option years is $11,202,477 including all applicable taxes and charges and $9,913,697 net of all applicable taxes and charges. The total potential cost to the City (not including Toronto Parking Authority), including all option years, is $10,088,178 net of HST recoveries. The above cost calculations reflect an annual 2 percent pricing increase.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Negotiated Request for Proposal, Ariba Document Number 2968970025 Description: For the provision of Locksmith Services at the following Divisions: Corporate Real Estate Management, Senior Services and Long-Term Care, Children Services, Toronto Water and the Toronto Parking Authority to the Successful Suppliers, Gunnebo Canada Inc., Lock-Up Services Inc., and Reilly Lock and Security Systems Limited, for a period of three (3) years from June 24, 2022 to June 23, 2025, with the option to renew the contracts for two (2) additional separate one (1)-year periods. Should the option(s) be exercised, then the Executive Director, Corporate Real Estate Management, will request the Chief Procurement Officer to process the renewals under the terms and conditions. Recommended Suppliers: Gunnebo Canada Inc. Lock-Up Services Inc. Reilly Lock and Security Systems Limited Contract Award Value: Gunnebo Canada Inc. (West Zone, for Corporate Real Estate Management, and Senior Services and Long-Term Care) $2,081,072 net of all applicable taxes and charges $2,351,611 including HST and all applicable charges $2,117,699 net of HST recoveries Contract is expected to start on June 24, 2022 and end on June 23, 2025. Option Year 1 (June 24, 2025 to June 23, 2026) $721,621 net of all applicable taxes and charges $815,432 including HST and all applicable charges $734,322 net of HST recoveries Option Year 2 (June 24, 2026 to June 23, 2027) $736,054 net of all applicable taxes and charges $831,741 including HST and all applicable charges $749,009 net of HST recoveries The total potential contract award for Gunnebo Canada Inc. including all option years is $3,601,029 net of HST recoveries, $3,998,784 including all applicable taxes and charges and $3,538,747 net of all applicable taxes and charges. Lock-Up Services Inc. (Centre Zone, for Corporate Real Estate Management, and Children Services) $2,019,864 net of all applicable taxes and charges $2,282,446 including HST and all applicable charges $2,055,414 net of HST recoveries Contract is expected to start on June 24, 2022 and end on June 23, 2025. Option Year 1 (June 24, 2025 to June 23, 2026) $700,397 net of all applicable taxes and charges $791,449 including HST and all applicable charges $712,724 net of HST recoveries Option Year 2 (June 24, 2026 to June 23, 2027) $714,405 net of all applicable taxes and charges $807,278 including HST and all applicable charges $726,979 net of HST recoveries The total potential contract award for Lock-Up Services Inc. including all option years is $3,495,117 net of HST recoveries, $3,881,173 including all applicable taxes and charges and $3,434,667 net of all applicable taxes and charges. Reilly Lock and Security Systems Limited (East Zone, for Corporate Real Estate Management, and Toronto Water) $1,729,126 net of all applicable taxes and charges $1,953,912 including all applicable taxes and charges $1,759,559 net of HST recoveries Contract is expected to start on June 24, 2022 and end on June 23, 2025. Option Year 1 (June 24, 2025 to June 23, 2026) $599,582 net of all applicable taxes and charges $677,528 including HST and all applicable charges $610,135 net of HST recoveries Option Year 2 (June 24, 2026 to June 23, 2027) $611,574 net of all applicable taxes and charges $691,079 including HST and all applicable charges $622,338 net of HST recoveries The total potential contract award for Reilly Lock and Security Systems Limited including all option years is $2,992,032 net of HST recoveries, $3,322,519 including all applicable taxes and charges and $2,940,283 net of all applicable taxes and charges. The total potential contract award identified for all contacts including option years is $11,202,477 including all applicable taxes and charges and $9,913,697 net of all applicable taxes and charges. The total potential cost to the City (not including Toronto Parking Authority), including all option years, is $10,088,178 net of HST recoveries. The above cost calculations reflect an annual 2 percent pricing increase.
BA193.2adopted
Solicitation Issued: April 6, 2022 Solicitation Closed: May 5, 2022 Number of Addenda Issued: None Number of Bids: Eight (8) as follows: Part A: One (1), Part B: Three (3), Part C: None, Part D: One (1), Part E: One (1), Part F: Two (2). Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Part A ECONOLITE CANADA INC. $248,480 Part B ECONLITE CANADA INC. $475,522 INNOVATIVE TRAFFIC SOLUTIONS INC. $525,175 TACEL LTD $606,323 Part D TACEL LTD $103,962 Part E FORTRAN TRAFFIC SYSTEMS LTD $38,231 Part F ECONLITE CANADA INC. $101,500 TACEL LTD $104,000
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 16, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation Number 3299251684 Description: For the non-exclusive supply and delivery of Traffic Control Equipment (Part A, B, D, E and Part F) to various Purchasing and Materials Management (Stores) locations from the date of award to May 31, 2023, with the option to renew the contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). There was no bids received for Part C and therefore, this Part is not included in this recommendation. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Acting Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Supplier for Part A, B and F: Econolite Canada Inc. Contract Award Value: $1,031,877 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,166,021 including HST and all applicable charges $1,050,038 net of HST recoveries Contract is expected to start on date of award and end on May 31, 2023. Option Year 1 (June 1, 2023 to May 31, 2024) $1,062,833 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,201,001 including HST and all applicable charges $1,081,539 net of HST recoveries Option Year 2 (June 1, 2024 to May 31, 2025) $1,094,718 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,237,031 including HST and all applicable charges $1,113,985 net of HST recoveries Option Year 3 (June 1, 2025 to May 31, 2026) $1,127,560 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,274,142 including HST and all applicable charges $1,147,405 net of HST recoveries Option Year 4 (June 1, 2026 to May 31, 2027) $1,161,386 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,312,367 including HST and all applicable charges $1,181,827 net of HST recoveries The total potential contract award for Econolite Canada Inc. including all option years is $5,574,795 net of HST recoveries, $6,190,564 including all applicable taxes and charges and $5,478,375 net of all applicable taxes and charges. Recommended Supplier for Part D: Tacel LTD. Contract Award Value: $129,953 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $146,846 including HST and all applicable charges $132,240 net of HST recoveries Contract is expected to start on date of award and end on May 31, 2023 Option Year 1 (June 1, 2023 to May 31, 2024) $133,851 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $151,252 including HST and all applicable charges $$136,207 net of HST recoveries Option Year 2 (June 1, 2024 to May 31, 2025) $137,867 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $155,789 including HST and all applicable charges $140,293 net of HST recoveries Option Year 3 (June 1, 2025 to May 31, 2026) $142,003 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $160,463 including HST and all applicable charges $144,502 net of HST recoveries Option Year 4 (June 1, 2026 to May 31, 2027) $146,263 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $165,277 including HST and all applicable charges $148,837 net of HST recoveries The total potential contract award for Tacel LTD. including all option years is $702,081 net of HST recoveries, $779,630 including all applicable taxes and charges and $689,938 net of all applicable taxes and charges. Recommended Supplier for Part E Fortran Traffic Systems Ltd. Contract Award Value: $47,789 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $54,002 including HST and all applicable charges $48,630 net of HST recoveries Contract is expected to start on date of award and end on May 31, 2023 Option Year 1 (June 12023 to May 31, 2024) $49,223 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $55,622 including HST and all applicable charges $50,089 net of HST recoveries Option Year 2 (June 1, 2024 to May 31, 2025) $50,700 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $57,290 including HST and all applicable charges $51,592 net of HST recoveries Option Year 3 (June 1, 2025 to May 31, 2026) $52,221 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $59,009 including HST and all applicable charges $53,140 net of HST recoveries Option Year 4 (June 1, 2026 to May 31, 2027) $53,787 net of all applicable taxes and charges (including 25percent for miscellaneous items) $60,779 including HST and all applicable charges $54,734 net of HST recoveries The total potential contract award for Fortran Traffic Systems Ltd. including all option years is $258,184 net of HST recoveries, $286,702 including all applicable taxes and charges and $253,718 net of all applicable taxes and charges. The total potential contract award identified in this report including the option years for all awards is $7,256,890 including all applicable taxes and charges. The total potential cost to the City including the option years for all awards is $6,535,055 net of HST recoveries.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Number 3299251684 Description: For the non-exclusive supply and delivery of Traffic Control Equipment (Part A, B, D, E and Part F) to various Purchasing and Materials Management (Stores) locations from the date of award to May 31, 2023, with the option to renew the contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). There was no bids received for Part C and therefore, this Part is not included in this recommendation. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Acting Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Supplier for Part A, B and F: Econolite Canada Inc. Contract Award Value: $1,031,877 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,166,021 including HST and all applicable charges $1,050,038 net of HST recoveries Contract is expected to start on date of award and end on May 31, 2023. Option Year 1 (June 1, 2023 to May 31, 2024) $1,062,833 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,201,001 including HST and all applicable charges $1,081,539 net of HST recoveries Option Year 2 (June 1, 2024 to May 31, 2025) $1,094,718 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,237,031 including HST and all applicable charges $1,113,985 net of HST recoveries Option Year 3 (June 1, 2025 to May 31, 2026) $1,127,560 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,274,142 including HST and all applicable charges $1,147,405 net of HST recoveries Option Year 4 (June 1, 2026 to May 31, 2027) $1,161,386 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,312,367 including HST and all applicable charges $1,181,827 net of HST recoveries The total potential contract award for Econolite Canada Inc. including all option years is $5,574,795 net of HST recoveries, $6,190,564 including all applicable taxes and charges and $5,478,375 net of all applicable taxes and charges. Recommended Supplier for Part D: Tacel LTD. Contract Award Value: $129,953 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $146,846 including HST and all applicable charges $132,240 net of HST recoveries Contract is expected to start on date of award and end on May 31, 2023 Option Year 1 (June 1, 2023 to May 31, 2024) $133,851 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $151,252 including HST and all applicable charges $$136,207 net of HST recoveries Option Year 2 (June 1, 2024 to May 31, 2025) $137,867 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $155,789 including HST and all applicable charges $140,293 net of HST recoveries Option Year 3 (June 1, 2025 to May 31, 2026) $142,003 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $160,463 including HST and all applicable charges $144,502 net of HST recoveries Option Year 4 (June 1, 2026 to May 31, 2027) $146,263 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $165,277 including HST and all applicable charges $148,837 net of HST recoveries The total potential contract award for Tacel LTD. including all option years is $702,081 net of HST recoveries, $779,630 including all applicable taxes and charges and $689,938 net of all applicable taxes and charges. Recommended Supplier for Part E Fortran Traffic Systems Ltd. Contract Award Value: $47,789 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $54,002 including HST and all applicable charges $48,630 net of HST recoveries Contract is expected to start on date of award and end on May 31, 2023 Option Year 1 (June 12023 to May 31, 2024) $49,223 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $55,622 including HST and all applicable charges $50,089 net of HST recoveries Option Year 2 (June 1, 2024 to May 31, 2025) $50,700 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $57,290 including HST and all applicable charges $51,592 net of HST recoveries Option Year 3 (June 1, 2025 to May 31, 2026) $52,221 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $59,009 including HST and all applicable charges $53,140 net of HST recoveries Option Year 4 (June 1, 2026 to May 31, 2027) $53,787 net of all applicable taxes and charges (including 25percent for miscellaneous items) $60,779 including HST and all applicable charges $54,734 net of HST recoveries The total potential contract award for Fortran Traffic Systems Ltd. including all option years is $258,184 net of HST recoveries, $286,702 including all applicable taxes and charges and $253,718 net of all applicable taxes and charges. The total potential contract award identified in this report including the option years for all awards is $7,256,890 including all applicable taxes and charges. The total potential cost to the City including the option years for all awards is $6,535,055 net of HST recoveries.
BA193.3adopted
Solicitation Issued: March 17, 2022 Solicitation Closed: April 14, 2022 Number of Addenda Issued: Zero (0) Number of Bids: One (1) Table 5: Summary of Bids Received for Request for Quotation, Ariba Document Number 3382040428 - Lifting Devices Inspections, Maintenance and Repair. Supplier Name Bid Price (excluding H.S.T.) Liftsafe Engineering and Service Group Inc. $331,905
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 16, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3382040428 Description: For the non-exclusive supply and delivery of labour, materials, tools, equipment, travel time, mileage, fuel, and incidentals necessary to perform annual inspections and certifications, Preventative Maintenance , and repairs, for Lifting Devices owned and operated by the City of Toronto's Participating Divisions, which includes Fleet Services Division, Toronto Fire Services, Toronto Paramedic Services, and Solid Waste Management Services, for a period of one (1) year from June 26, 2022 to June 25, 2023, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods. Should the option(s) be exercised, then the General Manager Fleet Services Division will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Liftsafe Engineering and Service Group Inc. is being awarded a contract with Fleet Service, Toronto Fire Services, Toronto Paramedic Services, and Solid Waste Management Services. Recommended Supplier: Liftsafe Engineering and Service Group Inc. Contract Award Value: $402,717 net of all applicable taxes and charges $455,070 including HST and all applicable charges $409,805 net of HST recoveries A 20 - 25 percent cost allowance is included per participating division in the Contract Award Value for each year for miscellaneous charges Contract is expected to start on June 26, 2022 and end on June 25, 2023. Option Year 1 - From June 26, 2023 to June 25, 2024 $414,798 net of all applicable taxes and charges $468,722 including all applicable taxes and charges $422,099 net of HST recoveries Option Year 2 - From June 26, 2024 to June 25, 2025 $427,242 net of all applicable taxes and charges $482,784 including all applicable taxes and charges $434,762 net of HST recoveries Option Year 3 - From June 26, 2025 to June 25, 2026 $440,060 net of all applicable taxes and charges $497,267 including all applicable taxes and charges $447,805 net of HST recoveries Option Year 4 - From June 26, 2026 to June 25, 2027 $453,261 net of all applicable taxes and charges $512,185 including all applicable taxes and charges $461,239 net of HST recoveries A 3 percent CPI cost increase is included for each option year. The total potential contract award identified in this report including all option years is $2,175,708 net of HST recoveries, $2,416,028 including all applicable taxes and charges and $2,138,078 net of all applicable taxes and charges.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3382040428 Description: For the non-exclusive supply and delivery of labour, materials, tools, equipment, travel time, mileage, fuel, and incidentals necessary to perform annual inspections and certifications, Preventative Maintenance , and repairs, for Lifting Devices owned and operated by the City of Toronto's Participating Divisions, which includes Fleet Services Division, Toronto Fire Services, Toronto Paramedic Services, and Solid Waste Management Services, for a period of one (1) year from June 26, 2022 to June 25, 2023, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods. Should the option(s) be exercised, then the General Manager Fleet Services Division will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Liftsafe Engineering and Service Group Inc. is being awarded a contract with Fleet Service, Toronto Fire Services, Toronto Paramedic Services, and Solid Waste Management Services. Recommended Supplier: Liftsafe Engineering and Service Group Inc. Contract Award Value: $402,717 net of all applicable taxes and charges $455,070 including HST and all applicable charges $409,805 net of HST recoveries A 20 - 25 percent cost allowance is included per participating division in the Contract Award Value for each year for miscellaneous charges Contract is expected to start on June 26, 2022 and end on June 25, 2023. Option Year 1 - From June 26, 2023 to June 25, 2024 $414,798 net of all applicable taxes and charges $468,722 including all applicable taxes and charges $422,099 net of HST recoveries Option Year 2 - From June 26, 2024 to June 25, 2025 $427,242 net of all applicable taxes and charges $482,784 including all applicable taxes and charges $434,762 net of HST recoveries Option Year 3 - From June 26, 2025 to June 25, 2026 $440,060 net of all applicable taxes and charges $497,267 including all applicable taxes and charges $447,805 net of HST recoveries Option Year 4 - From June 26, 2026 to June 25, 2027 $453,261 net of all applicable taxes and charges $512,185 including all applicable taxes and charges $461,239 net of HST recoveries A 3 percent CPI cost increase is included for each option year. The total potential contract award identified in this report including all option years is $2,175,708 net of HST recoveries, $2,416,028 including all applicable taxes and charges and $2,138,078 net of all applicable taxes and charges.
BA193.4adopted
Solicitation Issued: April 25, 2022 Solicitation Closed: May 20, 2022 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) K-Dental Inc. $2,045,266.30 Henry Schein Canada Inc. $2,679,438.73
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 1, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3405486757 Description: For the non-exclusive supply and delivery of various dental Clinic Supplies and Equipment, as and when required for the City of Toronto's approximately twenty-six (26) Public Health Dental Clinic Locations, for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of four (4) separate one (1) year periods. Note: Should the option(s) be exercised, then the Director of Finance and Administration will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: K-Dental Inc. Contract Award Value: $2,249,793 net of all applicable taxes and charges (including 10 percent miscellaneous items) $2,542,266 including HST and all applicable charges $2,289,390 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2023 Option Year 1: July1, 2023 to June 30, 2024 (including 10 percent miscellaneous items) $2,317,287 net of all applicable taxes and charges $2,618,534 including HST and all applicable charges $2,358,071 net of HST recoveries Option Year 2: July1, 2024 to June 30, 2025 (including 10 percent miscellaneous items) $2,386,806 net of all applicable taxes and charges $2,697,090 including HST and all applicable charges $2,428,813 net of HST recoveries Option Year 3: July1, 2025 to June 30, 2026 (including 10 percent miscellaneous items) $2,458,410 net of all applicable taxes and charges $2,778,003 including HST and all applicable charges $2,501,678 net of HST recoveries Option Year 4: July1, 2026 to June 30, 2027 (including 10 percent miscellaneous items) $2,532,162 net of all applicable taxes and charges $2,861,343 including HST and all applicable charges $2,576,728 net of HST recoveries The above cost calculations for the Option Year reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI). The total potential contract award including option years identified in this report is $13,497,235.52 including all applicable taxes and charges. The total potential cost to the City including option years is $12,154,678.64 net of HST recoveries.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3405486757 Description: For the non-exclusive supply and delivery of various dental Clinic Supplies and Equipment, as and when required for the City of Toronto's approximately twenty-six (26) Public Health Dental Clinic Locations, for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of four (4) separate one (1) year periods. Note: Should the option(s) be exercised, then the Director of Finance and Administration will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: K-Dental Inc. Contract Award Value: $2,249,793 net of all applicable taxes and charges (including 10 percent miscellaneous items) $2,542,266 including HST and all applicable charges $2,289,390 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2023 Option Year 1: July1, 2023 to June 30, 2024 (including 10 percent miscellaneous items) $2,317,287 net of all applicable taxes and charges $2,618,534 including HST and all applicable charges $2,358,071 net of HST recoveries Option Year 2: July1, 2024 to June 30, 2025 (including 10 percent miscellaneous items) $2,386,806 net of all applicable taxes and charges $2,697,090 including HST and all applicable charges $2,428,813 net of HST recoveries Option Year 3: July1, 2025 to June 30, 2026 (including 10 percent miscellaneous items) $2,458,410 net of all applicable taxes and charges $2,778,003 including HST and all applicable charges $2,501,678 net of HST recoveries Option Year 4: July1, 2026 to June 30, 2027 (including 10 percent miscellaneous items) $2,532,162 net of all applicable taxes and charges $2,861,343 including HST and all applicable charges $2,576,728 net of HST recoveries The above cost calculations for the Option Year reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI). The total potential contract award including option years identified in this report is $13,497,235.52 including all applicable taxes and charges. The total potential cost to the City including option years is $12,154,678.64 net of HST recoveries.
BA193.5adopted
Solicitation Issued: April 20, 2022 Solicitation Closed: May 25, 2022 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Bidder Bid Price (excluding H.S.T) Sanscon Construction Ltd. $ 8,564,576.61** 2489960 Ontario Inc. $ 9,454,460.33* Gio-Crete Construction Ltd. $ 11,258,470.16 * Pursuant to the RFT document, the contract award price includes contingency. ** Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 15, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3457233450, Contract No. 22ECS-LU-05SU Description: Watermain Replacement on Ursula Franklin Street (Formerly Russell Street), Parliament Street, and Markham Street; Watermain Replacement and Road Rehabilitation on Andrews Avenue; Intersection Improvements, Road Resurfacing, Landscaping, Sewer Work and Traffic Signal Works on Dundas Street East. Recommended Supplier: 2489960 Ontario Inc. Contract Award Value: $ 9,454,460 net of all applicable taxes and charges $ 11,751,894 including HST and all applicable charges $ 10,582,943 net of HST recoveries Contract is expected to start on the date of award and end December 31, 2024
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3457233450, Contract No. 22ECS-LU-05SU Description: Watermain Replacement on Ursula Franklin Street (Formerly Russell Street), Parliament Street, and Markham Street; Watermain Replacement and Road Rehabilitation on Andrews Avenue; Intersection Improvements, Road Resurfacing, Landscaping, Sewer Work and Traffic Signal Works on Dundas Street East. Recommended Supplier: 2489960 Ontario Inc. Contract Award Value: $ 9,454,460 net of all applicable taxes and charges $ 11,751,894 including HST and all applicable charges $ 10,582,943 net of HST recoveries Contract is expected to start on the date of award and end December 31, 2024