Award of Ariba Document Number 3865027173 to Woodbine Pavement Markings Limited for Vision Zero School Safety Zone Pavement Markings within the City of Toronto for Transportation Services

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The decision

2023-04-26 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 20, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3865027173, and Contract Number 23TR-OM-SSZ-SAM-TS Description: For the non-exclusive supply and custom application, removal and re-application of screed applied field reacted polymeric (Cold Plastic) and Preformed Thermoplastic pavement markings including but not limited to transverse, centre/lane lines, stop bars, zebra bars, "School" and "40"/"30" symbols, as enhancements to Vision Zero - School Safety Zones within the City of Toronto from date of award to October 31, 2023.

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The term of the Contract is to be for a period of seven (7) months, with an option in favour of the City to extend the agreement on the same terms and conditions for two (2) additional 7-month terms from April 1, 2024 to October 31, 2024 and April 1, 2025 to October 31, 2025. Should the option be exercised, the General Manager of Transportation Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Woodbine Pavement Markings Limited Contract Award Value: $5,438,345 net of all applicable taxes and charges $6,145,330 including HST and all applicable charges $5,534,060 net of HST recoveries The contract is expected to start on the date of award to October 31, 2023. Option Year 1: April 1, 2024 to October 31, 2024 $5,601,495 net of all applicable taxes and charges $6,329,690 including HST and all applicable charges $5,700,082 net of HST recoveries Option Year 2: April 1, 2025 to October 31, 2025 $5,769,540 net of all applicable taxes and charges $6,519,580 including HST and all applicable charges $5,871,084 net of HST recoveries The total contract award identified in this report, including the option periods, is $16,809,381 net of all applicable taxes and charges and $18,994,600 including all applicable taxes and charges. The total potential cost to the City is $17,105,226 net of HST recoveries. The cost calculations for the option periods reflect an estimated three (3) percent Increase as per Consumer Price Index.

On the agenda

As the city filed it

Solicitation Issued: February 21, 2023 Solicitation Closed: March 15, 2023 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received including Bid Price Supplier Name Bid Price (excluding H.S.T.) Woodbine Pavement Markings Limited $4,943,950.00* Guild Electric Limited $5,697,000.00 Almon Equipment Ltd. $5,755,500.00 Upper Canada Road Services Inc. $6,271,662.60 *Pursuant to the Request for Quotation document the contract award value includes contingency.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3865027173, and Contract Number 23TR-OM-SSZ-SAM-TS Description: For the non-exclusive supply and custom application, removal and re-application of screed applied field reacted polymeric (Cold Plastic) and Preformed Thermoplastic pavement markings including but not limited to transverse, centre/lane lines, stop bars, zebra bars, "School" and "40"/"30" symbols, as enhancements to Vision Zero - School Safety Zones within the City of Toronto from date of award to October 31st, 2023.

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The term of the Contract is to be for a period of seven (7) months, with an option in favour of the City to extend the agreement on the same terms and conditions for two (2) additional 7-month terms from April 1st, 2024 to October 31st, 2024 and April 1st, 2025 to October 31st, 2025. Should the option be exercised, the General Manager of Transportation Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Woodbine Pavement Markings Limited Contract Award Value: $5,438,345 net of all applicable taxes and charges $6,145,330 including HST and all applicable charges $5,534,060 net of HST recoveries The contract is expected to start on the date of award to October 31, 2023. Option Year 1: April 1, 2024 to October 31, 2024 $5,601,495 net of all applicable taxes and charges $6,329,690 including HST and all applicable charges $5,700,082 net of HST recoveries Option Year 2: April 1, 2025 to October 31, 2025 $5,769,540 net of all applicable taxes and charges $6,519,580 including HST and all applicable charges $5,871,084 net of HST recoveries The total contract award identified in this report, including the option periods, is $16,809,381 net of all applicable taxes and charges and $18,994,600 including all applicable taxes and charges. The total potential cost to the City is $17,105,226 net of HST recoveries. The cost calculations for the option periods reflect an estimated three (3) percent Increase as per Consumer Price Index.

On the record

The item as the City filed it