Award of Ariba Document Number 3883212056 to PNJ Engineering Inc. for Material Specification Compliance Testing, Project Quality Assurance Services for Utility Cut Repairs Within the City of Toronto for Transportation Services

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The decision

2023-04-26 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 20, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3883212056, Contract Number 23TR-OM-605-OSUR-MT Description: Material Specification Compliance Testing, Project Quality Assurance Services for Utility Cut Repairs within the City of Toronto for Transportation Services.

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The term of the agreement is to be for the period from date of award to December 31, 2023, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional one (1) year extension. Should the option be exercised, then the General Manager of Transportation Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: PNJ Engineering Inc. Contract Award Value: $289,880 net of all applicable taxes and charges $327,564 including HST and all applicable charges $294,982 net of HST recoveries Contract is expected to start from the date of award to December 31, 2023. Option Year 1: January 1, 2024 to December 31, 2024 $297,977 net of all applicable taxes and charges $336,714 including HST and all applicable charges $303,221 net of HST recoveries The total potential contract award identified in this report including the option period is $587,857 net of all applicable taxes and charges, $664,278 including all applicable taxes and charges. The potential cost to the City including the optional period is $598,203 net of HST recoveries. The above cost calculations for the Option Year reflect an estimated annual 3 percent increase as per the Consumer Price Index.

On the agenda

As the city filed it

Solicitation Issued: March 3, 2023 Solicitation Closed: March 24, 2023 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price. Supplier Name Bid Price (excluding H.S.T) PNJ Engineering Inc. $269,880* Davroc Testing Laboratories Inc. $309,575 EXP Services Inc. $436,775 * Pursuant to the Request for Quotation document the contract award value includes Contingency.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3883212056, Contract Number 23TR-OM-605-OSUR-MT Description: Material Specification Compliance Testing, Project Quality Assurance Services for Utility Cut Repairs within the City of Toronto for Transportation Services. The term of the agreement is to be for the period from date of award to December 31, 2023, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional one (1) year extension.

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Should the option be exercised, then the General Manager of Transportation Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: PNJ Engineering Inc. Contract Award Value: $289,880 net of all applicable taxes and charges $327,564 including HST and all applicable charges $294,982 net of HST recoveries Contract is expected to start from the date of award to December 31, 2023. Option Year 1: January 1, 2024 to December 31, 2024 $297,977 net of all applicable taxes and charges $336,714 including HST and all applicable charges $303,221 net of HST recoveries The total potential contract award identified in this report including the option period is $587,857 net of all applicable taxes and charges, $664,278 including all applicable taxes and charges. The potential cost to the City including the optional period is $598,203 net of HST recoveries. The above cost calculations for the Option Year reflect an estimated annual 3 percent increase as per the Consumer Price Index.

On the record

The item as the City filed it