Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA24.1adopted
Solicitation Issued: February 2, 2023 Solicitation Closed: February 21, 2023 Number of Addenda Issued: Zero (0) Number of Bids: One (1) Table 2: Summary of Bids including bid price Supplier Name Bid Price (Excluding H.S.T) Burlodge Canada Inc $1,557,471 * Pursuant to the Request for Quotation document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 20, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Document Number 3800593403 Description: For the non-exclusive supply, delivery and maintenance of Thermobox K150 for Seniors Services and Long-Term Care Division for a period of two (2) years, with the option to renew the contract for three (3) additional one (1) year period. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Burlodge Canada Inc Contract Award Value: $1,713,219 net of all applicable taxes and charges $1,935,937 including HST and all applicable charges $1,743,370 net of HST recoveries Contract is expected to start on Date of Award and end on March 31, 2025. Option Year 1 (April 1, 2025 to March 31, 2026) $882,308 net of all applicable taxes and charges $997,008 including HST and all applicable charges $897,836 net of HST recoveries Option Year 2 (April 1, 2026 to March 31, 2027) $908,777 net of all applicable taxes and charges $1,026,918 including HST and all applicable charges $924,771 net of HST recoveries Option Year 3 (April 1, 2027 to March 31, 2028) $936,040 net of all applicable taxes and charges $1,057,725 including HST and all applicable charges $952,514 net of HST recoveries The total potential contract award including all option years is $5,017,588 including all applicable taxes and charges and $4,440,343 net of all applicable taxes and charges. The potential cost to the City including all option years is $4,518,491 net of HST recoveries. The above cost calculations reflect a contingency allowance of $115,747 (10 percent of bid amount) and a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial two (2) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Document Number 3800593403 Description: For the non-exclusive supply, delivery and maintenance of Thermobox K150 for Seniors Services and Long-Term Care Division for a period of two (2) years, with the option to renew the contract for three (3) additional one (1) year period. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Burlodge Canada Inc Contract Award Value: $1,713,219 net of all applicable taxes and charges $1,935,937 including HST and all applicable charges $1,743,370 net of HST recoveries Contract is expected to start on Date of Award and end on March 31, 2025. Option Year 1 (April 1, 2025 to March 31, 2026) $882,308 net of all applicable taxes and charges $997,008 including HST and all applicable charges $897,836 net of HST recoveries Option Year 2 (April 1, 2026 to March 31, 2027) $908,777 net of all applicable taxes and charges $1,026,918 including HST and all applicable charges $924,771 net of HST recoveries Option Year 3 (April 1, 2027 to March 31, 2028) $936,040 net of all applicable taxes and charges $1,057,725 including HST and all applicable charges $952,514 net of HST recoveries The total potential contract award including all option years is $5,017,588 including all applicable taxes and charges and $4,440,343 net of all applicable taxes and charges. The potential cost to the City including all option years is $4,518,491 net of HST recoveries. The above cost calculations reflect a contingency allowance of $115,747 (10 percent of bid amount) and a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial two (2) year period.
BA24.2adopted
Solicitation Issued: January 16, 2023 Solicitation Closed: March 10, 2023 Number of Addenda Issued: Three (3) Number of Bids: Five (5) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) 2489960 Ontario Inc. o/a Kore Infrastructure Group $2,382,000.00* Maple-Crete Inc. $2,475,803.87 IL Duca Contracting Inc. $2,988,978.00 D. Martino Construction Ltd. $3,333,333.00 Aqua Tech Solutions Inc. $3,768,991.38 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 20, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3824814989, Contract Number 22ECS-TI-11MR. Description: Local Road Reconstruction and Substandard Water Service Upgrades on Alexandra Boulevard from Yonge Street to Duplex Avenue and Major Road Resurfacing on Duplex Avenue from St. Clements Avenue to Glenview Avenue. Recommended Supplier: 2489960 Ontario Inc. o/a Kore Infrastructure Group Contract Award Value: $2,620,200 net of all applicable taxes and charges $2,960,826 including HST and all applicable charges $2,666,315 net of HST recoveries Contract is expected to start on the date of award and be completed no later than September 9, 2023
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3824814989, Contract Number 22ECS-TI-11MR. Description: Local Road Reconstruction and Substandard Water Service Upgrades on Alexandra Boulevard from Yonge Street to Duplex Avenue and Major Road Resurfacing on Duplex Avenue from St. Clements Avenue to Glenview Avenue. Recommended Supplier: 2489960 Ontario Inc. o/a Kore Infrastructure Group Contract Award Value: $2,620,200 net of all applicable taxes and charges $2,960,826 including HST and all applicable charges $2,666,315 net of HST recoveries Contract is expected to start on the date of award and be completed no later than September 9, 2023
BA24.3adopted
Solicitation Issued: February 13, 2023 Solicitation Closed: March 9, 2023 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price. Supplier Name Bid Price (excluding H.S.T) PNG Engineering Inc. $258,775.00 SNC Lavalin $369,170.00 Sirati & Partners Consultants Ltd. $394,616.00 Davroc Testing Laboratories Inc. $775,880.00 *Pursuant to the Request for Quotation document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 20, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3846864939 Description: Request for Quotation for the non-exclusive supply of all labour, equipment and materials necessary to collect samples and carry out Material Specification Compliance Testing, Project Quality Assurance Services in both the Etobicoke and North York Areas, and Non-Structural Bridge Inspection Services Etobicoke York Area for the City of Toronto Transportation Services Division. Initial award shall be for a period of one (1) year from the date of award with the option to renew the contract for three (3) additional one (1) year periods. Recommended Supplier: PJN Engineering Inc. Contract Award Value: $266,775 net of all applicable taxes and charges $301,456 including HST and all applicable charges $271,470 net of HST recoveries Contract is expected to start from the date of award and end on March 31, 2024. Option Year 1: April 1, 2024 to March 31, 2025 $274,778 net of all applicable taxes and charges $310,499 including HST and all applicable charges $279,614 net of HST recoveries Option Year 2: April 1, 2025 to March 31, 2026 $283,021 net of all applicable taxes and charges $319,814 including HST and all applicable charges $288,003 net of HST recoveries Option Year 3: April 1, 2026 to March 31, 2027 $291,512 net of all applicable taxes and charges $329,409 including HST and all applicable charges $296,643 net of HST recoveries The total potential contract award identified in this report including the option period is $1,116,086 net of all applicable taxes and charges, $1,261,178 including all applicable taxes and charges. The potential cost to the City including the optional period is $1,135,730 net of HST recoveries. The above cost calculations for the Option Year reflect an estimated annual 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3846864939 Description: Request for Quotation for the non-exclusive supply of all labour, equipment and materials necessary to collect samples and carry out Material Specification Compliance Testing, Project Quality Assurance Services in both the Etobicoke and North York Areas, and Non-Structural Bridge Inspection Services Etobicoke York Area for the City of Toronto Transportation Services Division. Initial award shall be for a period of one (1) year from the date of award with the option to renew the contract for three (3) additional one (1) year periods. Recommended Supplier: PJN Engineering Inc. Contract Award Value: $266,775 net of all applicable taxes and charges $301,456 including HST and all applicable charges $271,470 net of HST recoveries Contract is expected to start from the date of award and end on March 31, 2024. Option Year 1: April 1, 2024 to March 31, 2025 $274,778 net of all applicable taxes and charges $310,499 including HST and all applicable charges $279,614 net of HST recoveries Option Year 2: April 1, 2025 to March 31, 2026 $283,021 net of all applicable taxes and charges $319,814 including HST and all applicable charges $288,003 net of HST recoveries Option Year 3: April 1, 2026 to March 31, 2027 $291,512 net of all applicable taxes and charges $329,409 including HST and all applicable charges $296,643 net of HST recoveries The total potential contract award identified in this report including the option period is $1,116,086 net of all applicable taxes and charges, $1,261,178 including all applicable taxes and charges. The potential cost to the City including the optional period is $1,135,730 net of HST recoveries. The above cost calculations for the Option Year reflect an estimated annual 3 percent increase as per the Consumer Price Index.
BA24.4adopted
Solicitation Issued: February 21, 2023 Solicitation Closed: March 15, 2023 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received including Bid Price Supplier Name Bid Price (excluding H.S.T.) Woodbine Pavement Markings Limited $4,943,950.00* Guild Electric Limited $5,697,000.00 Almon Equipment Ltd. $5,755,500.00 Upper Canada Road Services Inc. $6,271,662.60 *Pursuant to the Request for Quotation document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 20, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3865027173, and Contract Number 23TR-OM-SSZ-SAM-TS Description: For the non-exclusive supply and custom application, removal and re-application of screed applied field reacted polymeric (Cold Plastic) and Preformed Thermoplastic pavement markings including but not limited to transverse, centre/lane lines, stop bars, zebra bars, "School" and "40"/"30" symbols, as enhancements to Vision Zero - School Safety Zones within the City of Toronto from date of award to October 31, 2023. The term of the Contract is to be for a period of seven (7) months, with an option in favour of the City to extend the agreement on the same terms and conditions for two (2) additional 7-month terms from April 1, 2024 to October 31, 2024 and April 1, 2025 to October 31, 2025. Should the option be exercised, the General Manager of Transportation Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Woodbine Pavement Markings Limited Contract Award Value: $5,438,345 net of all applicable taxes and charges $6,145,330 including HST and all applicable charges $5,534,060 net of HST recoveries The contract is expected to start on the date of award to October 31, 2023. Option Year 1: April 1, 2024 to October 31, 2024 $5,601,495 net of all applicable taxes and charges $6,329,690 including HST and all applicable charges $5,700,082 net of HST recoveries Option Year 2: April 1, 2025 to October 31, 2025 $5,769,540 net of all applicable taxes and charges $6,519,580 including HST and all applicable charges $5,871,084 net of HST recoveries The total contract award identified in this report, including the option periods, is $16,809,381 net of all applicable taxes and charges and $18,994,600 including all applicable taxes and charges. The total potential cost to the City is $17,105,226 net of HST recoveries. The cost calculations for the option periods reflect an estimated three (3) percent Increase as per Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3865027173, and Contract Number 23TR-OM-SSZ-SAM-TS Description: For the non-exclusive supply and custom application, removal and re-application of screed applied field reacted polymeric (Cold Plastic) and Preformed Thermoplastic pavement markings including but not limited to transverse, centre/lane lines, stop bars, zebra bars, "School" and "40"/"30" symbols, as enhancements to Vision Zero - School Safety Zones within the City of Toronto from date of award to October 31st, 2023. The term of the Contract is to be for a period of seven (7) months, with an option in favour of the City to extend the agreement on the same terms and conditions for two (2) additional 7-month terms from April 1st, 2024 to October 31st, 2024 and April 1st, 2025 to October 31st, 2025. Should the option be exercised, the General Manager of Transportation Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Woodbine Pavement Markings Limited Contract Award Value: $5,438,345 net of all applicable taxes and charges $6,145,330 including HST and all applicable charges $5,534,060 net of HST recoveries The contract is expected to start on the date of award to October 31, 2023. Option Year 1: April 1, 2024 to October 31, 2024 $5,601,495 net of all applicable taxes and charges $6,329,690 including HST and all applicable charges $5,700,082 net of HST recoveries Option Year 2: April 1, 2025 to October 31, 2025 $5,769,540 net of all applicable taxes and charges $6,519,580 including HST and all applicable charges $5,871,084 net of HST recoveries The total contract award identified in this report, including the option periods, is $16,809,381 net of all applicable taxes and charges and $18,994,600 including all applicable taxes and charges. The total potential cost to the City is $17,105,226 net of HST recoveries. The cost calculations for the option periods reflect an estimated three (3) percent Increase as per Consumer Price Index.
BA24.5adopted
Solicitation Issued: March 3, 2023 Solicitation Closed: March 24, 2023 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price. Supplier Name Bid Price (excluding H.S.T) PNJ Engineering Inc. $269,880* Davroc Testing Laboratories Inc. $309,575 EXP Services Inc. $436,775 * Pursuant to the Request for Quotation document the contract award value includes Contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 20, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3883212056, Contract Number 23TR-OM-605-OSUR-MT Description: Material Specification Compliance Testing, Project Quality Assurance Services for Utility Cut Repairs within the City of Toronto for Transportation Services. The term of the agreement is to be for the period from date of award to December 31, 2023, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional one (1) year extension. Should the option be exercised, then the General Manager of Transportation Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: PNJ Engineering Inc. Contract Award Value: $289,880 net of all applicable taxes and charges $327,564 including HST and all applicable charges $294,982 net of HST recoveries Contract is expected to start from the date of award to December 31, 2023. Option Year 1: January 1, 2024 to December 31, 2024 $297,977 net of all applicable taxes and charges $336,714 including HST and all applicable charges $303,221 net of HST recoveries The total potential contract award identified in this report including the option period is $587,857 net of all applicable taxes and charges, $664,278 including all applicable taxes and charges. The potential cost to the City including the optional period is $598,203 net of HST recoveries. The above cost calculations for the Option Year reflect an estimated annual 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3883212056, Contract Number 23TR-OM-605-OSUR-MT Description: Material Specification Compliance Testing, Project Quality Assurance Services for Utility Cut Repairs within the City of Toronto for Transportation Services. The term of the agreement is to be for the period from date of award to December 31, 2023, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional one (1) year extension. Should the option be exercised, then the General Manager of Transportation Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: PNJ Engineering Inc. Contract Award Value: $289,880 net of all applicable taxes and charges $327,564 including HST and all applicable charges $294,982 net of HST recoveries Contract is expected to start from the date of award to December 31, 2023. Option Year 1: January 1, 2024 to December 31, 2024 $297,977 net of all applicable taxes and charges $336,714 including HST and all applicable charges $303,221 net of HST recoveries The total potential contract award identified in this report including the option period is $587,857 net of all applicable taxes and charges, $664,278 including all applicable taxes and charges. The potential cost to the City including the optional period is $598,203 net of HST recoveries. The above cost calculations for the Option Year reflect an estimated annual 3 percent increase as per the Consumer Price Index.
BA24.6adopted
Solicitation Issued: December 01, 2022 Solicitation Closed: January 29, 2023 Number of Addenda Issued: Three (3) Number of Bids: 4 Table 2: Summary of Bids including bid price Supplier Name Bid Price (Excluding H.S.T) Bionuclear Diagnostics Inc* N/A Cardinal Health $2,099,192 Medline Canada Corp* N/A J.J Mehta & Sons* N/A * Supplier was found non-compliant with mandatory requirements, prices were submitted, however, not reportable due to their non compliance. Pursuant to the Request for Quotation document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 20, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Document Number 3734314805 Description: For the non-exclusive supply, delivery and warranty various Medical and Personal care Supplies for Seniors Services and Long-Term Care Division for a period of two (2) years, with the option to renew the contract for three (3) additional one (1) year period. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Cardinal Health Contract Award Value: $2,099,192 net of all applicable taxes and charges $2,372,087 including HST and all applicable charges $2,136,138 net of HST recoveries Contract is expected to start on Date of Award and end on March 31, 2025. Option Year 1 (April 1, 2025 to March 31, 2026) $1,081,084 net of all applicable taxes and charges $1,221,625 including HST and all applicable charges $1,100,111 net of HST recoveries Option Year 2 (April 1, 2026 to March 31, 2027) $1,113,517 net of all applicable taxes and charges $1,258,274 including HST and all applicable charges $1,133,114 net of HST recoveries Option Year 3 (April 1, 2027 to March 31, 2028) $1,146,922 net of all applicable taxes and charges $1,296,022 including HST and all applicable charges $1,167,108 net of HST recoveries The total potential contract award including all option years is $6,148,008 including all applicable taxes and charges and $5,440,715 net of all applicable taxes and charges. The potential cost to the City including all option years is $5,536,471 net of HST recoveries. The above cost calculations reflect a contingency allowance of $345,000 and a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial two (2) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Document Number 3734314805 Description: For the non-exclusive supply, delivery and warranty various Medical and Personal care Supplies for Seniors Services and Long-Term Care Division for a period of two (2) years, with the option to renew the contract for three (3) additional one (1) year period. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Cardinal Health Contract Award Value: $2,099,192 net of all applicable taxes and charges $2,372,087 including HST and all applicable charges $2,136,138 net of HST recoveries Contract is expected to start on Date of Award and end on March 31, 2025. Option Year 1 (April 1, 2025 to March 31, 2026) $1,081,084 net of all applicable taxes and charges $1,221,625 including HST and all applicable charges $1,100,111 net of HST recoveries Option Year 2 (April 1, 2026 to March 31, 2027) $1,113,517 net of all applicable taxes and charges $1,258,274 including HST and all applicable charges $1,133,114 net of HST recoveries Option Year 3 (April 1, 2027 to March 31, 2028) $1,146,922 net of all applicable taxes and charges $1,296,022 including HST and all applicable charges $1,167,108 net of HST recoveries The total potential contract award including all option years is $6,148,008 including all applicable taxes and charges and $5,440,715 net of all applicable taxes and charges. The potential cost to the City including all option years is $5,536,471 net of HST recoveries. The above cost calculations reflect a contingency allowance of $345,000 and a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial two (2) year period.