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←Bid Award Panel · 2023-09-13 · 2023.BA45.9

The filed record

Award of Ariba Document Number 3975879037 to Kleinburg Contracting Ltd. for Bicycle Locking Rings in Various Locations for Transportation Services

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The decision

2023-09-13 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 7, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3975879037, Contract Number 24TR-PE-002-SFM Description: Assembly, installation, removal and repair of Bicycle Locking Rings in various locations within the City of Toronto from October 19, 2023 to October 19, 2024, with the option in favour of the City to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval.

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Should the option period(s) be exercised, then the Acting General Manager of Transportation Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Kleinburg Contracting Ltd. Contract Award Value: $328,000 net of all applicable taxes and charges $370,640 including HST and all applicable charges $333,773 net of HST recoveries The contract is expected to start on October 19, 2023 and end on October 19, 2024. Option Year 1: October 19, 2024 to October 18, 2025 $337,840 net of all applicable taxes and charges $381,759 including HST and all applicable charges $343,786 net of HST recoveries Option Year 2: October 19, 2025 to October 18, 2026 $347,975 net of all applicable taxes and charges $393,212 including HST and all applicable charges $354,100 net of HST recoveries Option Year 3: October 19, 2026 to October 18, 2027 $358,414 net of all applicable taxes and charges $405,008 including HST and all applicable charges $364,723 net of HST recoveries Option Year 4: October 19, 2027 to October 18, 2028 $369,167 net of all applicable taxes and charges $417,159 including HST and all applicable charges $375,664 net of HST recoveries The total potential contract award identified in this report including all option years is $1,741,397 net of all applicable taxes and charges and $1,967,779 including all applicable taxes and charges. The total potential cost to the City including all option years is $1,772,046 net of HST recoveries. The cost calculations for the option years reflect a 3 (three) percent Consumer Price Index adjustment applied to each option period after the initial term.

On the agenda

As the city filed it

Solicitation Issued: June 23, 2023 Solicitation Closed: July 10, 2023 Number of Addenda Issued: None Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Kleinburg Contracting Ltd. $288,000* Aqua Tech Solutions Inc. $687,860 Sure General Contractors Inc. $1,076,500 *Pursuant to the Request for Quotation document the contract award value includes contingency.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3975879037, Contract Number 24TR-PE-002-SFM Description: Assembly, installation, removal and repair of Bicycle Locking Rings in various locations within the City of Toronto from October 19, 2023 to October 19, 2024, with the option in favour of the City to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval.

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Should the option period(s) be exercised, then the Acting General Manager of Transportation Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Kleinburg Contracting Ltd. Contract Award Value: $328,000 net of all applicable taxes and charges $370,640 including HST and all applicable charges $333,773 net of HST recoveries The contract is expected to start on October 19, 2023 and end on October 19, 2024. Option Year 1: October 19, 2024 to October 18, 2025 $337,840 net of all applicable taxes and charges $381,759 including HST and all applicable charges $343,786 net of HST recoveries Option Year 2: October 19, 2025 to October 18, 2026 $347,975 net of all applicable taxes and charges $393,212 including HST and all applicable charges $354,100 net of HST recoveries Option Year 3: October 19, 2026 to October 18, 2027 $358,414 net of all applicable taxes and charges $405,008 including HST and all applicable charges $364,723 net of HST recoveries Option Year 4: October 19, 2027 to October 18, 2028 $369,167 net of all applicable taxes and charges $417,159 including HST and all applicable charges $375,664 net of HST recoveries The total potential contract award identified in this report including all option years is $1,741,397 net of all applicable taxes and charges and $1,967,779 including all applicable taxes and charges. The total potential cost to the City including all option years is $1,772,046 net of HST recoveries. The cost calculations for the option years reflect a 3 (three) percent Consumer Price Index adjustment applied to each option period after the initial term.

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