Bid Award Panel
The full agenda, as filed
All 12 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA45.1adopted
Solicitation Issued: June 21, 2023 Solicitation Closed: August 9, 2023 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST)* Rush Truck Centres of Canada $695,396 *Bid Price is for four (4) units
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 7, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 4031580814 Description: For the supply and delivery of four (4) Cab-Over truck and chassis, 19,500 lbs (8,845 kg) Gross Vehicle Weight Rating, diesel-fueled, dual rear wheels complete with 2-Ton Hot Asphalt Carrier, with option to purchase an additional five (5) units in 2024-2025, pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to September 30, 2025 for a fixed term of two (2) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Rush Truck Centres of Canada Contract Award Value (from the date of award to September 30, 2025): $695,396 net of all applicable taxes and charges $785,797 including HST and all applicable charges $707,634 net of HST recoveries Optional Contract Award Value (2024-2025): $895,322 net of all applicable taxes and charges $1,011,714 including HST and all applicable charges $911,080 net of HST recoveries Total Potential Contract Award Value including Optional Purchases (from date of award and end on September 30, 2025): $1,590,718 net of all applicable taxes and charges $1,797,511 including HST and all applicable charges $1,618,714 net of HST recoveries Contract is expected to start on the date of award and end on September 30, 2025. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 4031580814 Description: For the supply and delivery of four (4) Cab-Over truck and chassis, 19,500 lbs (8,845 kg) Gross Vehicle Weight Rating, diesel-fueled, dual rear wheels complete with 2-Ton Hot Asphalt Carrier, with option to purchase an additional five (5) units in 2024-2025, pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to September 30, 2025 for a fixed term of two (2) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Rush Truck Centres of Canada Contract Award Value (from the date of award to September 30, 2025): $695,396 net of all applicable taxes and charges $785,797 including HST and all applicable charges $707,634 net of HST recoveries Optional Contract Award Value (2024-2025): $895,322 net of all applicable taxes and charges $1,011,714 including HST and all applicable charges $911,080 net of HST recoveries Total Potential Contract Award Value including Optional Purchases (from date of award and end on September 30, 2025): $1,590,718 net of all applicable taxes and charges $1,797,511 including HST and all applicable charges $1,618,714 net of HST recoveries Contract is expected to start on the date of award and end on September 30, 2025. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA45.2adopted
Solicitation Issued: July 7, 2023 Solicitation Closed: August 9, 2023 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received, including bid price Supplier Name Bid Price (excluding HST) ONTARIO SEWER SERVICES INC. $871,762.50 OJCR CONSTRUCTION LTD. $961,144.90 614128 ONTARIO LTD, O/A TRISAN CONSTRUCTION $1,670,800.00 * The Bid Price is based on the quantity for the first year.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 7, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 4044299808 Description: For the supply of maintenance and repair of property-side sewer systems, drains, water mains, and the cleanout of grease traps and catch basins and the associated collection and disposal of grease and debris as required to maintain Corporate Real Estate Management managed facilities, services, and systems operational. The award is for an initial contract period of two (2) years from October 1, 2023 to September 30, 2025, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to three (3) separate one (1)-year periods. Should the option(s) be exercised, the Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Ontario Sewer Services Inc. Contract Award Value: $1,743,525 net of all applicable taxes and charges $1,970,183, including HST and all applicable charges $1,774,211 net of HST recoveries The contract is expected to start on October 1, 2023, and end on September 30, 2025. Option Year 1 - From October 1, 2025 to September 30, 2026 $897,915 net of all applicable taxes and charges $1,014,644, including HST and all applicable charges $913,719 net of HST recoveries Option Year 2 - From October 1, 2026 to September 30, 2027 $924,853 net of all applicable taxes and charges $1,045,084, including HST and all applicable charges $941,130 net of HST recoveries Option Year 3 - From October 1, 2027 to September 30, 2028 $952,598 net of all applicable taxes and charges $1,076,436, including HST and all applicable charges $969,364 net of HST recoveries The above cost calculations include a three percent Consumer Price Index cost adjustment applied to each term after the initial two (2)-year contract period. The total potential contract award to the supplier identified in this report, including all option years, is $4,518,892 net of all applicable taxes and charges and $5,106,348 including all applicable taxes and charges. The total potential cost to the City, including all option years, $4,598,424, net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 4044299808 Description: For the supply of maintenance and repair of property-side sewer systems, drains, water mains, and the cleanout of grease traps and catch basins and the associated collection and disposal of grease and debris as required to maintain Corporate Real Estate Management managed facilities, services, and systems operational. The award is for an initial contract period of two (2) years from October 1, 2023 to September 30, 2025, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to three (3) separate one (1)-year periods. Should the option(s) be exercised, the Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Ontario Sewer Services Inc. Contract Award Value: $1,743,525 net of all applicable taxes and charges $1,970,183, including HST and all applicable charges $1,774,211 net of HST recoveries The contract is expected to start on October 1, 2023, and end on September 30, 2025. Option Year 1 - From October 1, 2025 to September 30, 2026 $897,915 net of all applicable taxes and charges $1,014,644, including HST and all applicable charges $913,719 net of HST recoveries Option Year 2 - From October 1, 2026 to September 30, 2027 $924,853 net of all applicable taxes and charges $1,045,084, including HST and all applicable charges $941,130 net of HST recoveries Option Year 3 - From October 1, 2027 to September 30, 2028 $952,598 net of all applicable taxes and charges $1,076,436, including HST and all applicable charges $969,364 net of HST recoveries The above cost calculations include a three percent Consumer Price Index cost adjustment applied to each term after the initial two (2)-year contract period. The total potential contract award to the supplier identified in this report, including all option years, is $4,518,892 net of all applicable taxes and charges and $5,106,348 including all applicable taxes and charges. The total potential cost to the City, including all option years, $4,598,424, net of HST recoveries.
BA45.3adopted
Solicitation Issued: July 26, 2023 Solicitation Closed: August 10, 2023 Number of Addenda Issued: None Number of Bids: Five (5) Table 2: Summary of Bids Received including bid price Supplier Bid Price (excluding HST) PTR Paving Inc. $2,401,543.00* Aqua Tech Solutions Inc. $2,668,409.00 7850891 Canada Inc. o/a Egnatia Paving $3,018,392.00 Maple-Crete Inc. $3,202,531.03 D. Martino Construction Limited $3,215,760.00 *Pursuant to the Request for Tender document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 7, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 4091895163, Contract Number 23TR-OM-732-NY-TR Description: Eglinton Avenue Interim Repairs and Maintenance Repairs, including localized curb and sidewalk repairs and permanent restoration of utility cuts between Keele St. and Camberwell Rd. within the City of Toronto. Recommended Supplier: PTR Paving Inc. Contract Award Value: $2,601,543 net of all applicable taxes and charges $2,939,744 including HST and all applicable charges $2,647,330 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 4091895163, Contract Number 23TR-OM-732-NY-TR Description: Eglinton Avenue Interim Repairs and Maintenance Repairs, including localized curb and sidewalk repairs and permanent restoration of utility cuts between Keele St. and Camberwell Rd. within the City of Toronto. Recommended Supplier: PTR Paving Inc. Contract Award Value: $2,601,543 net of all applicable taxes and charges $2,939,744 including HST and all applicable charges $2,647,330 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
BA45.4adopted
Solicitation Issued: March 21, 2023 Solicitation Closed: April 27, 2023 Number of Addenda Issued: One (1) Number of Bids: Three (3)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the following contract: as per the Toronto Municipal Code, Chapter 195-6.6, Procurement of same goods and services as public body, in accordance with the Contract Details set out in the report (September 7, 2023) from the Chief Procurement Officer: Solicitation Number: Ontario's Vendor of Record Tender - 18024 Description: Leveraging from the provincial Vendor of Record Tender 18024 for vehicle and equipment disposal and remarketing services from August 1, 2023, to July 31, 2027. The use of this Vendor of Record Arrangement is in line with Toronto procurement policies. Recommended Supplier Northern Auto Auctions of Canada Inc. Contract Award Value: The Vendor of Record Tender dictates the vendor's fee for the disposal of vehicles and equipment shall be based on a percentage of the sale price rather than a fixed rate per vehicle. The Vendor shall retain two and a half percent (2.5%) of the final sales price, exclusive of all applicable taxes and charges for each vehicle or piece of equipment sold, as full payment for all services provided. This does not include transportation service fees which are defined in the pricing form of the Master Agreement between the Province and the Vendor, dated August 1, 2023. Additionally, the City will amend the pricing form to include additional transportation methods required but not included in the Master Agreement. The City will capture this additional pricing in the legal agreement before service begins with the Vendor's consent in writing. Total anticipated supplier deductions from sales from August 1, 2023 to July 31, 2027 net of HST recoveries $1,467,758. The Contract is expected to start on August 1, 2023, and end on July 31, 2027
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: as per the Toronto Municipal Code, Chapter 195-6.6, Procurement of same goods and services as public body. Solicitation Number: Ontario's Vendor of Record Tender - 18024 Description: Leveraging from the provincial Vendor of Record Tender 18024 for vehicle and equipment disposal and remarketing services from August 1, 2023, to July 31, 2027. The use of this Vendor of Record Arrangement is in line with Toronto procurement policies. Recommended Supplier Northern Auto Auctions of Canada Inc. Contract Award Value: The Vendor of Record Tender dictates the vendor's fee for the disposal of vehicles and equipment shall be based on a percentage of the sale price rather than a fixed rate per vehicle. The Vendor shall retain two and a half percent (2.5%) of the final sales price, exclusive of all applicable taxes and charges for each vehicle or piece of equipment sold, as full payment for all services provided. This does not include transportation service fees which are defined in the pricing form of the Master Agreement between the Province and the Vendor, dated August 1, 2023. Additionally, the City will amend the pricing form to include additional transportation methods required but not included in the Master Agreement. The City will capture this additional pricing in the legal agreement before service begins with the Vendor's consent in writing. Total anticipated supplier deductions from sales from August 1, 2023 to July 31, 2027 net of HST recoveries $1,467,758. The Contract is expected to start on August 1, 2023, and end on July 31, 2027
BA45.5adopted
Solicitation Issued: May 17, 2023 Solicitation Closed: June 13, 2023 Number of Addenda Issued: Three (3) Number of Bids: Five (5) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST and 20 percent for miscellaneous items) Firechek Protection Services Inc. $128,070.00 M&L Supply, Fire & Safety $137,586.92 Vallen Canada Inc. $141,979.68 Advanaced Gas Technologies Inc. $154,050.00 Levitt Safety $163,061.72
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 7, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3794517986 Description: For the supply, delivery, and installation of Jordair Vertical Breathing Air Compressors for the City of Toronto's Fire Services Division. The term of the Contract is to be for a period of one (1) year from the date of award, with the option to extend the agreement for up to three (3) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised, then the Fire Chief and General Manager of Emergency Management, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Firechek Protection Services Inc. Contract Award Value: $153,684 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $173,663 including HST and all applicable charges $156,389 net of HST recoveries The contract is expected to start on the date of award and end on September 15, 2024. Option Year 1 (September 15, 2024 to September 14, 2025) $158,295 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $178,873 including all applicable taxes and charges $161,081 net of HST recoveries Option Year 2 (September 15, 2025 to September 14, 2026) $163,043 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $184,239 including all applicable taxes and charges $165,913 net of HST recoveries Option Year 3 (September 15, 2026 to September 14, 2027) $167,935 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $189,766 including all applicable taxes and charges $170,890 net of HST recoveries The total potential contract award identified in this report including optional periods is $726,541 including all applicable taxes and charges. The total potential cost to the City including optional periods is $654,273 net of HST recoveries. The above cost calculations reflect an estimated 3 percent in Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3794517986 Description: For the supply, delivery, and installation of Jordair Vertical Breathing Air Compressors for the City of Toronto's Fire Services Division. The term of the Contract is to be for a period of one (1) year from the date of award, with the option to extend the agreement for up to three (3) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised, then the Fire Chief and General Manager of Emergency Management, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Firechek Protection Services Inc. Contract Award Value: $153,684 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $173,663 including HST and all applicable charges $156,389 net of HST recoveries The contract is expected to start on the date of award and end on September 15, 2024. Option Year 1 (September 15, 2024 to September 14, 2025) $158,295 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $178,873 including all applicable taxes and charges $161,081 net of HST recoveries Option Year 2 (September 15, 2025 to September 14, 2026) $163,043 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $184,239 including all applicable taxes and charges $165,913 net of HST recoveries Option Year 3 (September 15, 2026 to September 14, 2027) $167,935 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $189,766 including all applicable taxes and charges $170,890 net of HST recoveries The total potential contract award identified in this report including optional periods is $726,541 including all applicable taxes and charges. The total potential cost to the City including optional periods is $654,273 net of HST recoveries. The above cost calculations reflect an estimated 3 percent in Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.
BA45.6adopted
Solicitation Issued: June 19, 2023 Solicitation Closed: July 21, 2023 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Bid Price (excluding HST) Ferdom Construction (741127 Ontario Ltd.) $2,098,888 Canada Construction $2,170,865 Pine Valley Corporation $2,224,770 CSL Group Ltd. $2,426,000 *Pursuant to the Request for Tender document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 7, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3904269902 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to construct Sumach Shuter Parkette and Orphans Green Dogs Off-Leash Area Park Improvements on behalf of the Parks, Forestry and Recreation Division Recommended Supplier: Ferdom Construction (741127 Ontario Ltd.) Contract Award Value: $2,278,888 net of all applicable taxes and charges $2,575,143 including HST and all applicable charges $2,318,996 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3904269902 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to construct Sumach Shuter Parkette and Orphans Green Dogs Off-Leash Area Park Improvements on behalf of the Parks, Forestry and Recreation Division Recommended Supplier: Ferdom Construction (741127 Ontario Ltd.) Contract Award Value: $2,278,888 net of all applicable taxes and charges $2,575,143 including HST and all applicable charges $2,318,996 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.
BA45.7adopted
Solicitation Issued: May 3, 2023 Solicitation Closed: June 12, 2023 Number of Addenda Issued: Three (3) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Valley Integration Inc. $157,274.80
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 7, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3937497848 Description: For the Supply and Delivery of Endress + Hauser Manufactured Flowmeter and Pressure Monitoring and Diaphragm Seal Equipment, for a period of two (2) years from the date of award to September 19, 2025, with the option in favour of the City to renew the contract for three (3) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised, then the General Manager of Toronto Water Division, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Valley Integration Inc. Contract Award Value: $157,275 net of all applicable taxes and charges $177,721 including HST and all applicable charges $160,043 net of HST recoveries Contract is expected to start on date of award and end on September 19, 2025. Option Year 1 (September 20, 2025 to September 19, 2026) $161,993 net of all applicable taxes and charges $183,053 including HST and all applicable charges $164,844 net of HST recoveries Option Year 2 (September 20, 2026 to September 19, 2027) $166,853 net of all applicable taxes and charges $188,554 including HST and all applicable charges $169,789 net of HST recoveries Option Year 3 (September 20, 2027 to September 19, 2028) $171,859 net of all applicable taxes and charges $194,201 including HST and all applicable charges $174,884 net of HST recoveries The total potential contract award, including all option periods is $657,980 net of all applicable taxes and charges and $743,517 including all applicable taxes and charges. The total potential cost to the City including all option periods is $669,560 net of HST recoveries. The above cost calculations for the option periods reflect a three (3) percent Consumer Price Index adjustment applied to each option period after the initial term.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3937497848 Description: For the Supply and Delivery of Endress + Hauser Manufactured Flowmeter and Pressure Monitoring and Diaphragm Seal Equipment, for a period of two (2) years from the date of award to September 19, 2025, with the option in favour of the City to renew the contract for three (3) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised, then the General Manager of Toronto Water Division, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Valley Integration Inc. Contract Award Value: $157,275 net of all applicable taxes and charges $177,721 including HST and all applicable charges $160,043 net of HST recoveries Contract is expected to start on date of award and end on September 19, 2025. Option Year 1 (September 20, 2025 to September 19, 2026) $161,993 net of all applicable taxes and charges $183,053 including HST and all applicable charges $164,844 net of HST recoveries Option Year 2 (September 20, 2026 to September 19, 2027) $166,853 net of all applicable taxes and charges $188,554 including HST and all applicable charges $169,789 net of HST recoveries Option Year 3 (September 20, 2027 to September 19, 2028) $171,859 net of all applicable taxes and charges $194,201 including HST and all applicable charges $174,884 net of HST recoveries The total potential contract award, including all option periods is $657,980 net of all applicable taxes and charges and $743,517 including all applicable taxes and charges. The total potential cost to the City including all option periods is $669,560 net of HST recoveries. The above cost calculations for the option periods reflect a three (3) percent Consumer Price Index adjustment applied to each option period after the initial term.
BA45.8adopted
Solicitation Issued: May 26, 2023 Solicitation Closed: June 20, 2023 Number of Addenda Issued: Two (2) Number of Bids: Twelve (12) Table 2: Summary of Bids Received for Ariba Document Number 3974275608 Supplier Name 2320610 Ontario Inc. O/A Active Security Enterprises** A.S.P. Incorporated Allied Universal Security Services** Cannon Security and Patrol Services Ltd.** CNSS Canadian National Security Solutions** Garda Canada Security Corporation Logixx Security Inc.** Regal Security Inc.* Star Security Inc.** The West Egg Group Security Services Valguard Security Inc.* Vanguard Protection & Security Services* Range of Scores: 6.10 to 64.58 points *Supplier was found non-compliant with mandatory requirements. ** Supplier did not achieve the minimum technical score and was not considered for the pricing stage.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 7, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3974275608 Description: For Security Guard Services at Shelter, Support and Housing Administration Sites. The award is for an initial period of one (1) year from October 11, 2023 to October 10, 2024, with an option to extend the contract for an additional one (1) year term. Should the option be exercised, Corporate Real Estate Management will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: A.S.P. Incorporated Contract Award Value: $6,160,190 net of all applicable taxes and charges $6,961,015 including HST and all applicable charges $6,268,609 net of HST recoveries Contract is expected to start on October 11, 2023 and end on October 10, 2024. Option Year 1 - from October 11, 2024 to October 10, 2025 $6,344,996 net of all applicable taxes and charges $7,169,845 including HST and all applicable charges $6,456,668 net of HST recoveries Total Potential Contact Award Value including Option Year for A.S.P. Incorporated $12,505,186 net of all applicable taxes and charges $14,130,860 including HST and all applicable charges $12,725,277 net of HST recoveries Recommended Supplier: The West Egg Group Security Services Contract Award Value: $6,895,162 net of all applicable taxes and charges $7,791,533 including HST and all applicable charges $7,016,517 net of HST recoveries Contract is expected to start on October 11, 2023 and end on October 10, 2024. Option Year 1 - from October 11, 2024 to October 10, 2025 $7,102,017 net of all applicable taxes and charges $8,025,279 including HST and all applicable charges $7,227,012 net of HST recoveries Total Potential Contact Award Value including Option Year for The West Egg Group Security Services $13,997,179 net of all applicable taxes and charges $15,816,812 including HST and all applicable charges $14,243,529 net of HST recoveries Recommended Supplier: Garda Canada Security Corporation Contract Award Value: $7,677,623 net of all applicable taxes and charges $8,675,714 including HST and all applicable charges $7,812,749 net of HST recoveries Contract is expected to start on October 11, 2023 and end on October 10, 2024. Option Year 1 - from October 11, 2024 to October 10, 2025 $7,907,952 net of all applicable taxes and charges $8,935,986 including HST and all applicable charges $8,047,132 net of HST recoveries Total Potential Contact Award Value including Option Year for Garda Canada Security Corporation $15,585,575 net of all applicable taxes and charges $17,611,700 including HST and all applicable charges $15,859,881 net of HST recoveries The combined total potential contract award for all suppliers identified in this report, including option year, is $42,087,940 net of all applicable taxes and charges, and $45,986,089 including HST and applicable charges. The combined total potential cost to the City is $42,828,687 net of HST recoveries. Shelter, Support and Housing Administration has confirmed that a one (1) year contract term with the option to extend the contract for one (1) additional one (1) year term aligns with their current timelines for the COVID-19 Transition Plan. The above cost calculations include three percent (3%) Consumer Price Index cost adjustment applied to Option Year 1 after the initial one (1) year contract period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3974275608 Description: For Security Guard Services at Shelter, Support and Housing Administration Sites. The award is for an initial period of one (1) year from October 11, 2023 to October 10, 2024, with an option to extend the contract for an additional one (1) year term. Should the option be exercised, Corporate Real Estate Management will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: A.S.P. Incorporated Contract Award Value: $6,160,190 net of all applicable taxes and charges $6,961,015 including HST and all applicable charges $6,268,609 net of HST recoveries Contract is expected to start on October 11, 2023 and end on October 10, 2024. Option Year 1 - from October 11, 2024 to October 10, 2025 $6,344,996 net of all applicable taxes and charges $7,169,845 including HST and all applicable charges $6,456,668 net of HST recoveries Total Potential Contact Award Value including Option Year for A.S.P. Incorporated $12,505,186 net of all applicable taxes and charges $14,130,860 including HST and all applicable charges $12,725,277 net of HST recoveries Recommended Supplier: The West Egg Group Security Services Contract Award Value: $6,895,162 net of all applicable taxes and charges $7,791,533 including HST and all applicable charges $7,016,517 net of HST recoveries Contract is expected to start on October 11, 2023 and end on October 10, 2024. Option Year 1 - from October 11, 2024 to October 10, 2025 $7,102,017 net of all applicable taxes and charges $8,025,279 including HST and all applicable charges $7,227,012 net of HST recoveries Total Potential Contact Award Value including Option Year for The West Egg Group Security Services $13,997,179 net of all applicable taxes and charges $15,816,812 including HST and all applicable charges $14,243,529 net of HST recoveries Recommended Supplier: Garda Canada Security Corporation Contract Award Value: $7,677,623 net of all applicable taxes and charges $8,675,714 including HST and all applicable charges $7,812,749 net of HST recoveries Contract is expected to start on October 11, 2023 and end on October 10, 2024. Option Year 1 - from October 11, 2024 to October 10, 2025 $7,907,952 net of all applicable taxes and charges $8,935,986 including HST and all applicable charges $8,047,132 net of HST recoveries Total Potential Contact Award Value including Option Year for Garda Canada Security Corporation $15,585,575 net of all applicable taxes and charges $17,611,700 including HST and all applicable charges $15,859,881 net of HST recoveries The combined total potential contract award for all suppliers identified in this report, including option year, is $42,087,940 net of all applicable taxes and charges, and $45,986,089 including HST and applicable charges. The combined total potential cost to the City is $42,828,687 net of HST recoveries. Shelter, Support and Housing Administration has confirmed that a one (1) year contract term with the option to extend the contract for one (1) additional one (1) year term aligns with their current timelines for the COVID-19 Transition Plan. The above cost calculations include three percent (3%) Consumer Price Index cost adjustment applied to Option Year 1 after the initial one (1) year contract period.
BA45.9adopted
Solicitation Issued: June 23, 2023 Solicitation Closed: July 10, 2023 Number of Addenda Issued: None Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Kleinburg Contracting Ltd. $288,000* Aqua Tech Solutions Inc. $687,860 Sure General Contractors Inc. $1,076,500 *Pursuant to the Request for Quotation document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 7, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3975879037, Contract Number 24TR-PE-002-SFM Description: Assembly, installation, removal and repair of Bicycle Locking Rings in various locations within the City of Toronto from October 19, 2023 to October 19, 2024, with the option in favour of the City to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option period(s) be exercised, then the Acting General Manager of Transportation Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Kleinburg Contracting Ltd. Contract Award Value: $328,000 net of all applicable taxes and charges $370,640 including HST and all applicable charges $333,773 net of HST recoveries The contract is expected to start on October 19, 2023 and end on October 19, 2024. Option Year 1: October 19, 2024 to October 18, 2025 $337,840 net of all applicable taxes and charges $381,759 including HST and all applicable charges $343,786 net of HST recoveries Option Year 2: October 19, 2025 to October 18, 2026 $347,975 net of all applicable taxes and charges $393,212 including HST and all applicable charges $354,100 net of HST recoveries Option Year 3: October 19, 2026 to October 18, 2027 $358,414 net of all applicable taxes and charges $405,008 including HST and all applicable charges $364,723 net of HST recoveries Option Year 4: October 19, 2027 to October 18, 2028 $369,167 net of all applicable taxes and charges $417,159 including HST and all applicable charges $375,664 net of HST recoveries The total potential contract award identified in this report including all option years is $1,741,397 net of all applicable taxes and charges and $1,967,779 including all applicable taxes and charges. The total potential cost to the City including all option years is $1,772,046 net of HST recoveries. The cost calculations for the option years reflect a 3 (three) percent Consumer Price Index adjustment applied to each option period after the initial term.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3975879037, Contract Number 24TR-PE-002-SFM Description: Assembly, installation, removal and repair of Bicycle Locking Rings in various locations within the City of Toronto from October 19, 2023 to October 19, 2024, with the option in favour of the City to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option period(s) be exercised, then the Acting General Manager of Transportation Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Kleinburg Contracting Ltd. Contract Award Value: $328,000 net of all applicable taxes and charges $370,640 including HST and all applicable charges $333,773 net of HST recoveries The contract is expected to start on October 19, 2023 and end on October 19, 2024. Option Year 1: October 19, 2024 to October 18, 2025 $337,840 net of all applicable taxes and charges $381,759 including HST and all applicable charges $343,786 net of HST recoveries Option Year 2: October 19, 2025 to October 18, 2026 $347,975 net of all applicable taxes and charges $393,212 including HST and all applicable charges $354,100 net of HST recoveries Option Year 3: October 19, 2026 to October 18, 2027 $358,414 net of all applicable taxes and charges $405,008 including HST and all applicable charges $364,723 net of HST recoveries Option Year 4: October 19, 2027 to October 18, 2028 $369,167 net of all applicable taxes and charges $417,159 including HST and all applicable charges $375,664 net of HST recoveries The total potential contract award identified in this report including all option years is $1,741,397 net of all applicable taxes and charges and $1,967,779 including all applicable taxes and charges. The total potential cost to the City including all option years is $1,772,046 net of HST recoveries. The cost calculations for the option years reflect a 3 (three) percent Consumer Price Index adjustment applied to each option period after the initial term.
BA45.10adopted
Solicitation Issued: June 20, 2023 Solicitation Closed: July 20, 2023 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary Responses Received for Ariba Document Number 3988526049 Responses Name Alpine Building Maintenance Inc.* Elite Health Solutions Inc.** Resolve Support Services** SQM Janitorial Services Inc.** *Pursuant to the Request for Proposal document the contract award value on page 1 includes 20 percent miscellaneous. ** Supplier did not meet the required technical threshold to be considered for award.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 7, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Ariba Document Number 3988526049 Description: For the provision of Custodian Services of housekeeping and laundry workers to Seniors Services and Long-Term Care homes. The term of the Contract is to be for a period of two (2) years with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to one (1) additional year period. Should the option be exercised, then the General Manager of Seniors Services and Long-Term Care Division or designate will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Alpine Building Maintenance Inc. Contract Award Value: $9,214,560 net of all applicable taxes and charges $10,412,453 including HST and all applicable charges $9,376,736 net of HST recoveries Contract is expected to start on October 1, 2023, and end on September 30, 2025 Option Year 1: October 1, 2025, to September 30, 2026 $4,745,498 net of all applicable taxes and charges $5,362,413 including HST and all applicable charges $4,829,019 net of HST recoveries The total potential contract award identified in this report including optional periods is $15,774,866 including all applicable taxes and charges. The total potential cost to the City including optional periods is $14,205,755 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Ariba Document Number 3988526049 Description: For the provision of Custodian Services of housekeeping and laundry workers to Seniors Services and Long-Term Care homes. The term of the Contract is to be for a period of two (2) years with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to one (1) additional year period. Should the option be exercised, then the General Manager of Seniors Services and Long-Term Care Division or designate will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Alpine Building Maintenance Inc. Contract Award Value: $9,214,560 net of all applicable taxes and charges $10,412,453 including HST and all applicable charges $9,376,736 net of HST recoveries Contract is expected to start on October 1, 2023, and end on September 30, 2025 Option Year 1: October 1, 2025, to September 30, 2026 $4,745,498 net of all applicable taxes and charges $5,362,413 including HST and all applicable charges $4,829,019 net of HST recoveries The total potential contract award identified in this report including optional periods is $15,774,866 including all applicable taxes and charges. The total potential cost to the City including optional periods is $14,205,755 net of HST recoveries.
BA45.11adopted
Solicitation Issued: June 13, 2023 Solicitation Closed: July 18, 2023 Number of Addenda Issued: . Four (4) Number of Bids: Five (5) Table 2: Summary of Bids Received including Bid Price Supplier Name Bid Price (excluding HST) Green Infrastructure Partners Inc. $ 697,355.50* Hawkins Contracting Services Limited $ 744,597.96 Greenspace Construction Inc. $ 872,109.78 Drainstar Contracting Ltd. $1,348,136.00 Clearway Construction Inc. $1,839,853.00 *Pursuant to the Request for Tender document, the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 7, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 4001403150, Contract Number 23ECS-MI-02SW Description: Leachate Collection System Upgrades at Sunrise Closed Landfill Site Recommended Supplier: Green Infrastructure Partners Inc. Contract Award Value: $801,959 net of all applicable taxes and charges $906,214 including HST and all applicable charges $816,073 net of HST recoveries Contract is expected to start on date of award and end on December 7, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 4001403150, Contract Number 23ECS-MI-02SW Description: Leachate Collection System Upgrades at Sunrise Closed Landfill Site Recommended Supplier: Green Infrastructure Partners Inc. Contract Award Value: $801,959 net of all applicable taxes and charges $906,214 including HST and all applicable charges $816,073 net of HST recoveries Contract is expected to start on date of award and end on December 7, 2023.
BA45.12adopted
Solicitation Issued: May 26, 2023 Solicitation Closed: July 10, 2023 Number of Addenda Issued: Four (4) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Bennett Mechanical Installations (2001) Ltd. $ 1,669,700.00* *Pursuant to the Request for Tenders document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 7, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 4005733390, Contract Number 22ECS-MI-03SW Description: Demolition of Existing Power Plant and Associated Works at the Closed Beare Road Landfill Site Recommended Supplier: Bennett Mechanical Installations (2001) Ltd. Contract Award Value: $2,003,640 net of all applicable taxes and charges $2,264,113 including HST and all applicable charges $2,038,904 net of HST recoveries The contract is expected to start on September 21, 2023 and end on October 20, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 4005733390, Contract Number 22ECS-MI-03SW Description: Demolition of Existing Power Plant and Associated Works at the Closed Beare Road Landfill Site Recommended Supplier: Bennett Mechanical Installations (2001) Ltd. Contract Award Value: $2,003,640 net of all applicable taxes and charges $2,264,113 including HST and all applicable charges $2,038,904 net of HST recoveries The contract is expected to start on September 21, 2023 and end on October 20, 2024.