The filed record
Award of Ariba Document Number 4017442613 to Amaco Construction Equipment Inc., for the Supply and Delivery of Seven (7) Latest Model Hot Asphalt Carriers with 4,000 lbs (1,814 kg) Capacity, Diesel Heated, Air Jacketed and Fully Insulated, Mounted on a Tandem Axle Trailer for Fleet Services
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The decision
2023-10-18 · Bid Award Panel · adopted
As filed
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 12, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 4017442613 Description: For the supply and delivery of seven (7) latest model hot asphalt carriers with 4,000 lbs (1,814 kg) capacity, diesel heated, air jacketed and fully insulated, mounted on a tandem axle trailer, with option to purchase additional Four (4) units in 2024-2025, Five (5) units in 2025-2026, Five (5) units in 2026-2027 and Three (3) units in 2027-2028, pending budget availability.
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Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to September 30, 2028 for a fixed term of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Amaco Construction Equipment Inc. Contract Award Value (2023): $450,107 net of all applicable taxes and charges $508,621 including HST and all applicable charges $458,029 net of HST recoveries Optional Contract Award Value (2024-2028): $1,174,436 net of all applicable taxes and charges $1,327,113 including HST and all applicable charges $1,195,106 net of HST recoveries Total Potential Contract Award Value including Optional Purchases (2023-2028): $1,624,543 net of all applicable taxes and charges $1,835,734 including HST and all applicable charges $1,653,135 net of HST recoveries Contract is expected to start on the date of award and end on September 30, 2028. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1)-year period.
On the agenda
As the city filed it
Solicitation Issued: June 21, 2023 Solicitation Closed: July 17, 2023 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.)* 9233067 Canada Inc.-Insta-Mix Division Ontario $299,880** Amaco Construction Equipment Inc. $450,107 *Bid Price is for seven (7) units without options. **Supplier was found non-compliant with specification requirements for construction standards and warranty terms.
Staff recommended
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 4017442613 Description: For the supply and delivery of seven (7) latest model hot asphalt carriers with 4,000 lbs (1,814 kg) capacity, diesel heated, air jacketed and fully insulated, mounted on a tandem axle trailer, with option to purchase additional Four (4) units in 2024-2025, Five (5) units in 2025-2026, Five (5) units in 2026-2027 and Three (3) units in 2027-2028, pending budget availability.
Show the rest of Staff recommended, 1,153 more characters as filed
Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to September 30, 2028 for a fixed term of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Amaco Construction Equipment Inc. Contract Award Value (2023): $450,107 net of all applicable taxes and charges $508,621 including HST and all applicable charges $458,029 net of HST recoveries Optional Contract Award Value (2024-2028): $1,174,436 net of all applicable taxes and charges $1,327,113 including HST and all applicable charges $1,195,106 net of HST recoveries Total Potential Contract Award Value including Optional Purchases (2023-2028): $1,624,543 net of all applicable taxes and charges $1,835,734 including HST and all applicable charges $1,653,135 net of HST recoveries Contract is expected to start on the date of award and end on September 30, 2028. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1)-year period.
On the record
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