Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA50.1adopted
Solicitation Issued: June 21, 2023 Solicitation Closed: July 17, 2023 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.)* 9233067 Canada Inc.-Insta-Mix Division Ontario $299,880** Amaco Construction Equipment Inc. $450,107 *Bid Price is for seven (7) units without options. **Supplier was found non-compliant with specification requirements for construction standards and warranty terms.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 12, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 4017442613 Description: For the supply and delivery of seven (7) latest model hot asphalt carriers with 4,000 lbs (1,814 kg) capacity, diesel heated, air jacketed and fully insulated, mounted on a tandem axle trailer, with option to purchase additional Four (4) units in 2024-2025, Five (5) units in 2025-2026, Five (5) units in 2026-2027 and Three (3) units in 2027-2028, pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to September 30, 2028 for a fixed term of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Amaco Construction Equipment Inc. Contract Award Value (2023): $450,107 net of all applicable taxes and charges $508,621 including HST and all applicable charges $458,029 net of HST recoveries Optional Contract Award Value (2024-2028): $1,174,436 net of all applicable taxes and charges $1,327,113 including HST and all applicable charges $1,195,106 net of HST recoveries Total Potential Contract Award Value including Optional Purchases (2023-2028): $1,624,543 net of all applicable taxes and charges $1,835,734 including HST and all applicable charges $1,653,135 net of HST recoveries Contract is expected to start on the date of award and end on September 30, 2028. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1)-year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 4017442613 Description: For the supply and delivery of seven (7) latest model hot asphalt carriers with 4,000 lbs (1,814 kg) capacity, diesel heated, air jacketed and fully insulated, mounted on a tandem axle trailer, with option to purchase additional Four (4) units in 2024-2025, Five (5) units in 2025-2026, Five (5) units in 2026-2027 and Three (3) units in 2027-2028, pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to September 30, 2028 for a fixed term of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Amaco Construction Equipment Inc. Contract Award Value (2023): $450,107 net of all applicable taxes and charges $508,621 including HST and all applicable charges $458,029 net of HST recoveries Optional Contract Award Value (2024-2028): $1,174,436 net of all applicable taxes and charges $1,327,113 including HST and all applicable charges $1,195,106 net of HST recoveries Total Potential Contract Award Value including Optional Purchases (2023-2028): $1,624,543 net of all applicable taxes and charges $1,835,734 including HST and all applicable charges $1,653,135 net of HST recoveries Contract is expected to start on the date of award and end on September 30, 2028. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1)-year period.
BA50.2adopted
Solicitation Issued: May 15, 2023 Solicitation Closed: June 13, 2023 Number of Addenda Issued: One (1) Number of Bids: Five (5) Table 2: Summary of Bids received including bid price Supplier Name Bid Price (excluding H.S.T.) Cardinal Health $196,053.10 9500880 Canada Corporation $227,851.20 Henry Schein Canada, Inc. $1,383,464.05 Stevens Company* $197,634.70 Saint-Leger* $7.45 *Supplier found to be non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 12, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3970716559 Description: For the non-exclusive supply and delivery of Sodium Chloride and Saline Solutions to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2024, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. The Request for Quotation is structured to award contract to the lowest supplier meeting specifications and providing the lowest total bid price of the Pricing Form. Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Cardinal Health Contract Award Value: $235,264 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $265,848 including HST and all applicable charges $239,404 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2024 Option Year 1 (August 1, 2024 to July 31, 2025) $242,322 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $273,823 including all applicable taxes and charges $246,587 net of HST recoveries Option Year 2 (August 1, 2025 to July 31, 2026) $249,591 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $282,038 including all applicable taxes and charges $253,984 net of HST recoveries Option Year 3 (August 1, 2026 to July 31, 2027) $257,079 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $290,499 including all applicable taxes and charges $261,604 net of HST recoveries Option Year 4 (August 1, 2027 to July 31, 2028) $264,791 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $299,214 including all applicable taxes and charges $269,452 net of HST recoveries The total potential combined contract award identified in this report including option years is $1,249,047 net of all applicable taxes and charges, $1,411,423 including all applicable taxes and charges. The total potential cost to the City including option years is $1,271,030 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3970716559 Description: For the non-exclusive supply and delivery of Sodium Chloride and Saline Solutions to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2024, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. The Request for Quotation is structured to award contract to the lowest supplier meeting specifications and providing the lowest total bid price of the Pricing Form. Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Cardinal Health Contract Award Value: $235,264 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $265,848 including HST and all applicable charges $239,404 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2024 Option Year 1 (August 1, 2024 to July 31, 2025) $242,322 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $273,823 including all applicable taxes and charges $246,587 net of HST recoveries Option Year 2 (August 1, 2025 to July 31, 2026) $249,591 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $282,038 including all applicable taxes and charges $253,984 net of HST recoveries Option Year 3 (August 1, 2026 to July 31, 2027) $257,079 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $290,499 including all applicable taxes and charges $261,604 net of HST recoveries Option Year 4 (August 1, 2027 to July 31, 2028) $264,791 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $299,214 including all applicable taxes and charges $269,452 net of HST recoveries The total potential combined contract award identified in this report including option years is $1,249,047 net of all applicable taxes and charges, $1,411,423 including all applicable taxes and charges. The total potential cost to the City including option years is $1,271,030 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA50.3adopted
Solicitation Issued: July 13, 2023 Solicitation Closed: August 4, 2023 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received Achieva Health Apinds Healthcare Staffing* Healthcasa Limited* * Suppliers were found non-compliant with mandatory requirements. Note: Pursuant to the Request for Proposal the compliant highest scoring bid was descoped to meet budget.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 12, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3992823329. Description: For the provision of Physiotherapy Services for Seniors Services and Long-Term Care Division. The term of the agreement is to be for a period of one (1) year starting from the date of award to October 31, 2024, with an option to renew the contract for up to an additional four (4) separate one (1) option year periods. Note: Should the option(s) be exercised, then the Client Division Head (General Manager of Seniors Services & Long-Term Care Division) will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Achieva Health Contract Award Value: $2,974,150 net of all applicable taxes and charges $3,360,790 including HST and all applicable charges $3,026,495 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2024 Option Year 1: November 1, 2024 to October 31, 2025 $3,063,375 net of all applicable taxes and charges $3,461,613 including HST and all applicable charges $3,117,290 net of HST recoveries Option Year 2: November 1, 2025 to October 31, 2026 $3,155,276 net of all applicable taxes and charges $3,565,462 including HST and all applicable charges $3,210,809 net of HST recoveries Option Year 3: November 1, 2026 to October 31, 2027 $3,249,934 net of all applicable taxes and charges $3,672,425 including HST and all applicable charges $3,307,133 net of HST recoveries Option Year 4: November 1, 2027 to October 31, 2028 $3,347,432 net of all applicable taxes and charges $3,782,598 including HST and all applicable charges $3,406,347 net of HST recoveries The total potential contract award identified in this report including optional periods is $17,842,888 including all applicable taxes and charges. The total potential cost to the City including optional periods is $16,068,073 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3992823329. Description: For the provision of Physiotherapy Services for Seniors Services and Long-Term Care Division. The term of the agreement is to be for a period of one (1) year starting from the date of award to October 31, 2024, with an option to renew the contract for up to an additional four (4) separate one (1) option year periods. Note: Should the option(s) be exercised, then the Client Division Head (General Manager of Seniors Services & Long-Term Care Division) will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Achieva Health Contract Award Value: $2,974,150 net of all applicable taxes and charges $3,360,790 including HST and all applicable charges $3,026,495 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2024 Option Year 1: November 1, 2024 to October 31, 2025 $3,063,375 net of all applicable taxes and charges $3,461,613 including HST and all applicable charges $3,117,290 net of HST recoveries Option Year 2: November 1, 2025 to October 31, 2026 $3,155,276 net of all applicable taxes and charges $3,565,462 including HST and all applicable charges $3,210,809 net of HST recoveries Option Year 3: November 1, 2026 to October 31, 2027 $3,249,934 net of all applicable taxes and charges $3,672,425 including HST and all applicable charges $3,307,133 net of HST recoveries Option Year 4: November 1, 2027 to October 31, 2028 $3,347,432 net of all applicable taxes and charges $3,782,598 including HST and all applicable charges $3,406,347 net of HST recoveries The total potential contract award identified in this report including optional periods is $17,842,888 including all applicable taxes and charges. The total potential cost to the City including optional periods is $16,068,073 net of HST recoveries.
BA50.4adopted
Solicitation Issued: June 6, 2023 Solicitation Closed: July 11, 2023 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 3: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.)* Calisi Motors Limited operating as Sherway Collision** $166,897**** Eurasia (Canada) Cars and Truck Centre*** $228,548**** 1968626 Ontario Inc. operating as BDS Fleet Service $266,969 949710 Ontario Limited operating as Co-up Autobody Repairs $302,709 * Bid Price does not include 20 percent miscellaneous amount. ** Primary Supplier *** Secondary Supplier **** Pursuant to the Request for Quotation document, the Primary Supplier will be awarded 70 percent of the overall contract value, the Secondary Supplier will be awarded 30 percent of the overall contract value in this report.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 12, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3943991754 Description: For the non-exclusive supply of all labour, materials, and equipment necessary to perform Auto Body and Collision Damage Repairs for Heavy Duty vehicles and equipment, for the City of Toronto's Fleet Services Division for a period from date of award to April 30, 2024, with the option to renew the contract for additional four (4) separate one (1) year periods. Should the option year(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Calisi Motors Limited Operating as Sherway Collision - Primary Contract Award Value: $140,193 net of all applicable taxes and charges $158,419 including HST and all applicable charges $142,661 net of HST recoveries Contract is expected to start on date of award and end on April 30, 2024. Option Year 1 (May 1, 2024 to April 30, 2025) $144,399 net of all applicable taxes and charges $163,171 including HST and all applicable charges $146,941 net of HST recoveries Option Year 2 (May 1, 2025 to April 30, 2026) $148,731 net of all applicable taxes and charges $168,066 including HST and all applicable charges $151,349 net of HST recoveries Option Year 3 (May 1, 2026 to April 30, 2027) $153,193 net of all applicable taxes and charges $173,108 including HST and all applicable charges $155,889 net of HST recoveries Option Year 4 (May 1, 2027 to April 30, 2028) $157,789 net of all applicable taxes and charges $178,301 including HST and all applicable charges $160,566 net of HST recoveries The total potential contract award identified in this report including all optional years is $841,065 including HST and all applicable charges, and $744,306 net of all applicable taxes and charges. The total potential cost to the City identified in this report including all option years is $757,405 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index. Eurasia (Canada) Cars and Truck Centre is to receive a contract award as the Secondary Supplier as they were the second lowest Supplier meeting specifications, including all option years, in the total amount of $436,822 net of all applicable taxes and charges, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award - Chief Procurement Officer.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3943991754 Description: For the non-exclusive supply of all labour, materials, and equipment necessary to perform Auto Body and Collision Damage Repairs for Heavy Duty vehicles and equipment, for the City of Toronto's Fleet Services Division for a period from date of award to April 30, 2024, with the option to renew the contract for additional four (4) separate one (1) year periods. Should the option year(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Calisi Motors Limited Operating as Sherway Collision - Primary Contract Award Value: $140,193 net of all applicable taxes and charges $158,419 including HST and all applicable charges $142,661 net of HST recoveries Contract is expected to start on date of award and end on April 30, 2024. Option Year 1 (May 1, 2024 to April 30, 2025) $144,399 net of all applicable taxes and charges $163,171 including HST and all applicable charges $146,941 net of HST recoveries Option Year 2 (May 1, 2025 to April 30, 2026) $148,731 net of all applicable taxes and charges $168,066 including HST and all applicable charges $151,349 net of HST recoveries Option Year 3 (May 1, 2026 to April 30, 2027) $153,193 net of all applicable taxes and charges $173,108 including HST and all applicable charges $155,889 net of HST recoveries Option Year 4 (May 1, 2027 to April 30, 2028) $157,789 net of all applicable taxes and charges $178,301 including HST and all applicable charges $160,566 net of HST recoveries The total potential contract award identified in this report including all optional years is $841,065 including HST and all applicable charges, and $744,306 net of all applicable taxes and charges. The total potential cost to the City identified in this report including all option years is $757,405 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index. Eurasia (Canada) Cars and Truck Centre is to receive a contract award as the Secondary Supplier as they were the second lowest Supplier meeting specifications, including all option years, in the total amount of $436,822 net of all applicable taxes and charges, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award - Chief Procurement Officer.
BA50.5adopted
Solicitation Issued: March 31, 2022 Solicitation Closed: April 28, 2022 Number of Addenda Issued: Zero (0) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Suppliers Bid Price (excluding H.S.T.) North West Protection Ltd. $1,946,176** The West Egg Security Services $1,996,570** One Community Solutions $2,300,200** Iron Horse Corporation $2,486,874** ** Initially in 2022, the Community Safety Teams covered 15 areas across the city to address the request from community stakeholders to improve safety within the community. The award is based on operational needs, taking into consideration the gradual reduction in Community Safety Team services and has been adjusted to reflect the planned closures of 4 temporary shelters in 2023.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 12, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3380382780 Description: For Community Safety Team Services at various City of Toronto's Shelters, operated by the Shelter, Support and Housing Administration Division for the period of one year from the date of award, with an option to renew for four (4) additional separate one (1) year period at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, the General Manager of Shelter, Support and Housing will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Initially in 2022, the Community Safety Teams covered 15 areas across the city to address the request from community stakeholders to improve safety within the community. The award is based on operational needs, taking into consideration the gradual reduction in Community Safety Team services and has been adjusted to reflect the planned closures of 4 temporary shelters in 2023. The award is to the three lowest bidders meeting all the mandatory requirements and specifications of the Request for Quotation. The Total amount of each contract for the initial term + 4 option years will be awarded as follows: Recommended Supplier: Northwest Protection Services Ltd The West Egg Group Security Services One Community Solutions Northwest Protection Services Ltd.: Contract Award Value: $968,320 net of all applicable taxes and charges $1,094,202 including HST and all applicable charges $985,362 net of HST recoveries The contract is expected to start on the date of award to December 31, 2023: Option Year 1 (January 1, 2024 to December 31, 2024) $997,370 net of all applicable taxes and charges $1,127,028 including HST and all applicable charges $1,014,923 net of HST recoveries Option Year 2 (January 1, 2025 to December 31, 2025) $1,027,291 net of all applicable taxes and charges $1,160,839 including HST and all applicable charges $1,045,371 net of HST recoveries Option Year 3 (January 1, 2026 to December 31, 2026) $1,058,109 net of all applicable taxes and charges $1,195,664 including HST and all applicable charges $1,076,732 net of HST recoveries Option Year 4 (January 1, 2027 to December 31, 2027) $1,089,853 net of all applicable taxes and charges $1,231,534 including HST and all applicable charges $1,109,034 net of HST recoveries The total contract award including all option years is $5,809,265 including all applicable taxes and charges and $5,140,942 net of all applicable taxes and charges. The total potential cost to the City including all option years for is $5,231,423 net of HST recoveries The West Egg Group Security Services: Contract Award Value: $2,000,000 net of all applicable taxes and charges $2,260,000 including HST and all applicable charges $2,035,200 net of HST recoveries The contract is expected to start on the date of award to December 31, 2023: Option Year 1 (January 1, 2024 to December 31, 2024) $2,060,000 net of all applicable taxes and charges $2,327,800 including HST and all applicable charges $2,096,256 net of HST recoveries Option Year 2 (January 1, 2025 to December 31, 2025) $2,121,800 net of all applicable taxes and charges $2,397,634 including HST and all applicable charges $2,159,144 net of HST recoveries Option Year 3 (January 1, 2026 to December 31, 2026) $2,185,454 net of all applicable taxes and charges $2,469,563 including HST and all applicable charges $2,223,918 net of HST recoveries Option Year 4 (January 1, 2027 to December 31, 2027) $2,251,018 net of all applicable taxes and charges $2,543,650 including HST and all applicable charges $2,290,636 net of HST recoveries The total contract award including all option years is $11,998,647 including all applicable taxes and charges and $10,618,272 net of all applicable taxes and charges. The total potential cost to the City including all option years is $10,805,153 net of HST recoveries One Community Solutions: Contract Award Value: $2,000,000 net of all applicable taxes and charges $2,260,000 including HST and all applicable charges $2,035,200 net of HST recoveries The contract is expected to start on date of award to December 31, 2023: Option Year 1 (January 1, 2024 to December 31, 2024) $2,060,000 net of all applicable taxes and charges $2,327,800 including HST and all applicable charges $2,096,256 net of HST recoveries Option Year 2 (January 1, 2025 to December 31, 2025) $2,121,800 net of all applicable taxes and charges $2,397,634 including HST and all applicable charges $2,159,144 net of HST recoveries Option Year 3 (January 1, 2026 to December 31, 2026) $2,185,454 net of all applicable taxes and charges $2,469,563including HST and all applicable charges $2,223,918 net of HST recoveries Option Year 4 (January 1, 2027 to December 31, 2027) $2,251,018 net of all applicable taxes and charges $2,543,650 including HST and all applicable charges $2,290,636 net of HST recoveries The total contract award including all option years is $11,998,647 including all applicable taxes and charges and $10,618,272 net of all applicable taxes and charges. The total potential cost to the City including all option years is $10,805,153 net of HST recoveries The total potential contract award identified in this report including option years for all contract awards is $29,806,559 including all applicable taxes and charges. The total potential cost to the City including option years for all contract awards is $26,841,729 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3380382780 Description: For Community Safety Team Services at various City of Toronto's Shelters, operated by the Shelter, Support and Housing Administration Division for the period of one year from the date of award, with an option to renew for four (4) additional separate one (1) year period at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, the General Manager of Shelter, Support and Housing will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Initially in 2022, the Community Safety Teams covered 15 areas across the city to address the request from community stakeholders to improve safety within the community. The award is based on operational needs, taking into consideration the gradual reduction in Community Safety Team services and has been adjusted to reflect the planned closures of 4 temporary shelters in 2023. The award is to the three lowest bidders meeting all the mandatory requirements and specifications of the Request for Quotation. The Total amount of each contract for the initial term + 4 option years will be awarded as follows: Recommended Supplier: Northwest Protection Services Ltd The West Egg Group Security Services One Community Solutions Northwest Protection Services Ltd.: Contract Award Value: $968,320 net of all applicable taxes and charges $1,094,202 including HST and all applicable charges $985,362 net of HST recoveries The contract is expected to start on the date of award to December 31, 2023: Option Year 1 (January 1, 2024 to December 31, 2024) $997,370 net of all applicable taxes and charges $1,127,028 including HST and all applicable charges $1,014,923 net of HST recoveries Option Year 2 (January 1, 2025 to December 31, 2025) $1,027,291 net of all applicable taxes and charges $1,160,839 including HST and all applicable charges $1,045,371 net of HST recoveries Option Year 3 (January 1, 2026 to December 31, 2026) $1,058,109 net of all applicable taxes and charges $1,195,664 including HST and all applicable charges $1,076,732 net of HST recoveries Option Year 4 (January 1, 2027 to December 31, 2027) $1,089,853 net of all applicable taxes and charges $1,231,534 including HST and all applicable charges $1,109,034 net of HST recoveries The total contract award including all option years is $5,809,265 including all applicable taxes and charges and $5,140,942 net of all applicable taxes and charges. The total potential cost to the City including all option years for is $5,231,423 net of HST recoveries The West Egg Group Security Services: Contract Award Value: $2,000,000 net of all applicable taxes and charges $2,260,000 including HST and all applicable charges $2,035,200 net of HST recoveries The contract is expected to start on the date of award to December 31, 2023: Option Year 1 (January 1, 2024 to December 31, 2024) $2,060,000 net of all applicable taxes and charges $2,327,800 including HST and all applicable charges $2,096,256 net of HST recoveries Option Year 2 (January 1, 2025 to December 31, 2025) $2,121,800 net of all applicable taxes and charges $2,397,634 including HST and all applicable charges $2,159,144 net of HST recoveries Option Year 3 (January 1, 2026 to December 31, 2026) $2,185,454 net of all applicable taxes and charges $2,469,563 including HST and all applicable charges $2,223,918 net of HST recoveries Option Year 4 (January 1, 2027 to December 31, 2027) $2,251,018 net of all applicable taxes and charges $2,543,650 including HST and all applicable charges $2,290,636 net of HST recoveries The total contract award including all option years is $11,998,647 including all applicable taxes and charges and $10,618,272 net of all applicable taxes and charges. The total potential cost to the City including all option years is $10,805,153 net of HST recoveries One Community Solutions: Contract Award Value: $2,000,000 net of all applicable taxes and charges $2,260,000 including HST and all applicable charges $2,035,200 net of HST recoveries The contract is expected to start on date of award to December 31, 2023: Option Year 1 (January 1, 2024 to December 31, 2024) $2,060,000 net of all applicable taxes and charges $2,327,800 including HST and all applicable charges $2,096,256 net of HST recoveries Option Year 2 (January 1, 2025 to December 31, 2025) $2,121,800 net of all applicable taxes and charges $2,397,634 including HST and all applicable charges $2,159,144 net of HST recoveries Option Year 3 (January 1, 2026 to December 31, 2026) $2,185,454 net of all applicable taxes and charges $2,469,563including HST and all applicable charges $2,223,918 net of HST recoveries Option Year 4 (January 1, 2027 to December 31, 2027) $2,251,018 net of all applicable taxes and charges $2,543,650 including HST and all applicable charges $2,290,636 net of HST recoveries The total contract award including all option years is $11,998,647 including all applicable taxes and charges and $10,618,272 net of all applicable taxes and charges. The total potential cost to the City including all option years is $10,805,153 net of HST recoveries The total potential contract award identified in this report including option years for all contract awards is $29,806,559 including all applicable taxes and charges. The total potential cost to the City including option years for all contract awards is $26,841,729 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
BA50.6adopted
Solicitation Issued: June 28, 2023 Solicitation Closed: July 25, 2023 Number of Addenda Issued: Zero (0) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) 1460973 Ontario Limited o/a CP Systems $2,884,673.00* Global Cathodic Protection Inc. $8,370,741.86 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 12, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 4005137066, Contract Number 23TW-CTS-04CWD Description: Cathodic Protection of Existing Ductile Iron Watermain Pipes using either Magnesium Anodes or Zinc Anodes, but not both in Etobicoke York, North York, and Scarborough Districts, Ward 1, 2, 5, 6, 7, 8, 15, 16, 18, 21, 24 and 25. Recommended Supplier: 1460973 Ontario Ltd. O/A C.P. Systems Contract Award Value: $3,028,907 net of all applicable taxes and charges $3,422,665 including HST and all applicable charges $3,082,216 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 4005137066, Contract Number 23TW-CTS-04CWD Description: Cathodic Protection of Existing Ductile Iron Watermain Pipes using either Magnesium Anodes or Zinc Anodes, but not both in Etobicoke York, North York, and Scarborough Districts, Ward 1, 2, 5, 6, 7, 8, 15, 16, 18, 21, 24 and 25. Recommended Supplier: 1460973 Ontario Ltd. O/A C.P. Systems Contract Award Value: $3,028,907 net of all applicable taxes and charges $3,422,665 including HST and all applicable charges $3,082,216 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2025.