Award of Ariba Document Number 3911917328 to Clifford Restoration Ltd. for Masonry and Architectural Maintenance Improvements at the R.C. Harris Water Treatment Plant for Toronto Water

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The decision

2023-11-01 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 26, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3911917328 Description: For the non-exclusive supply, delivery, installation, and warranty of masonry and architectural maintenance improvements at the R.C.

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Harris Water Treatment Plant, as required. The term of the Contract is to be for a period of one (1) year from the date of award, with the option to extend the agreement for up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised, then the General Manager of the Toronto Water Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Clifford Restoration Ltd. Contract Award Value: $409,000 net of all applicable taxes and charges $462,170 including HST and all applicable charges $416,198 net of HST recoveries Contract is expected to start on date of award and end on September 19, 2024. Option Year 1 (September 20, 2024 to September 19, 2025) $421,270 net of all applicable taxes and charges $476,035 including HST and all applicable charges $428,684 net of HST recoveries Option Year 2 (September 20, 2025 to September 19, 2026) $433,908 net of all applicable taxes and charges $490,316 including HST and all applicable charges $441,545 net of HST recoveries Option Year 3 (September 20, 2026 to September 19, 2027) $446,925 net of all applicable taxes and charges $505,025 including HST and all applicable charges $454,791 net of HST recoveries Option Year 4 (September 20, 2027 to September 19, 2028) $460,333 net of all applicable taxes and charges $520,176 including HST and all applicable charges $468,435 net of HST recoveries The total potential contract award identified in this report including optional periods is $2,171,436 net of all applicable taxes and charges and $2,453,723 including HST and all applicable taxes and charges. The total potential cost to the City including all optional periods is $2,209,653 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.

On the agenda

As the city filed it

Solicitation Issued: May 16, 2023 Solicitation Closed: June 13, 2023 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) South Central Inc.* $362,000.00 Brook Restoration Ltd.* $371,056.00 Clifford Restoration Ltd. $409,000.00 Trinity Construction Management Ltd. $415,500.00 *Supplier was found non-compliant with mandatory requirements.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3911917328 Description: For the non-exclusive supply, delivery, installation, and warranty of masonry and architectural maintenance improvements at the R.C. Harris Water Treatment Plant, as required. The term of the Contract is to be for a period of one (1) year from the date of award, with the option to extend the agreement for up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval.

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Should the option(s) be exercised, then the General Manager of the Toronto Water Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Clifford Restoration Ltd. Contract Award Value: $409,000 net of all applicable taxes and charges $462,170 including HST and all applicable charges $416,198 net of HST recoveries Contract is expected to start on date of award and end on September 19, 2024. Option Year 1 (September 20, 2024 to September 19, 2025) $421,270 net of all applicable taxes and charges $476,035 including HST and all applicable charges $428,684 net of HST recoveries Option Year 2 (September 20, 2025 to September 19, 2026) $433,908 net of all applicable taxes and charges $490,316 including HST and all applicable charges $441,545 net of HST recoveries Option Year 3 (September 20, 2026 to September 19, 2027) $446,925 net of all applicable taxes and charges $505,025 including HST and all applicable charges $454,791 net of HST recoveries Option Year 4 (September 20, 2027 to September 19, 2028) $460,333 net of all applicable taxes and charges $520,176 including HST and all applicable charges $468,435 net of HST recoveries The total potential contract award identified in this report including optional periods is $2,171,436 net of all applicable taxes and charges and $2,453,723 including HST and all applicable taxes and charges. The total potential cost to the City including all optional periods is $2,209,653 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.

On the record

The item as the City filed it