Bid Award Panel
The full agenda, as filed
All 3 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA52.1adopted
Solicitation Issued: January 24, 2023 Solicitation Closed: February 21, 2023 Number of Addenda Issued: Nine (9) Number of Bids: Twenty (20) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price* (excluding HST) 1520198 Ontario Inc.** $888,000 Red Medical Supplies Ltd.** $928,000 DT Solutions LLC** $1,056,000 Meve Imports Inc.** $1,056,000 KAJ Medical Inc.** $1,115,500 13942228 Canada Inc.** $1,124,000 Allied Medical Instruments Inc.** $1,204,000 Bio Nuclear Diagnostics Inc. $1,224,000 Zen Health Supplies Pty Ltd.** $1,264,000 2047944 Ontario Inc.** $1,288,000 Osseo Devices Private Limited $1,400,000 Staples Business Advantage Canada $1,544,000 Markham Lake Ltd. $1,552,000 Apollo Solutions $1,611,500 A.M.G Medical Inc. $2,067,500 Taro Medical Equipment Pte Ltd.** $2,144,000 Ashcon Internationals Inc.** $2,607,500 Harbour Technologies Ltd. $3,152,000 Pro Wear Inc. $8,360,000 Acklands Grainger Inc** $64,136,000 *Bid Price does not contain the 20% miscellaneous items **Supplier was found non-compliant with specification requirements
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 26, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3802177840 Description: For the non-exclusive supply and delivery of Disposable Isolation Gowns to various Purchasing and Materials Management (Stores) locations from the date of award to October 31, 2024, with the option to renew the Contract for four (4) additional one (1) year periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation is structured to award a contract to the lowest supplier meeting specifications and providing the lowest total bid price of the Pricing Form. Prior to the renewal of the contract, Purchasing and Material Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the Supplier and that the Stores Division will monitor Supplier performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Bio Nuclear Diagnostics Inc. Contract Award Value: $1,468,800 net of all applicable taxes and charges $1,659,744 including HST and all applicable charges $1,494,651 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2024 Option Year 1 (November 1,2024 to October 31, 2025) $1,512,864 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $1,709,536 including all applicable taxes and charges $1,539,490 net of HST recoveries Option Year 2 (November 1,2025 to October 31, 2026) $1,558,250 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $1,760,822 including all applicable taxes and charges $1,585,675 net of HST recoveries Option Year 3 (November 1,2026 to October 31, 2027) $1,604,997 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $1,813,647 including all applicable taxes and charges $1,633,245 net of HST recoveries Option Year 4 (November 1, 2027 to October 31, 2028) $1,653,147 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $1,868,056 including all applicable taxes and charges $1,682,243 net of HST recoveries The total potential contract award identified in this report including all option years is $8,811,806 including all applicable taxes and charges and $7,798,059 net of all applicable taxes and charges. The total potential cost to the City including all option years is $7,935,305 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation, Ariba Document Number 3802177840 Description: For the non-exclusive supply and delivery of Disposable Isolation Gowns to various Purchasing and Materials Management (Stores) locations from the date of award to October 31, 2024, with the option to renew the Contract for four (4) additional one (1) year periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation is structured to award a contract to the lowest supplier meeting specifications and providing the lowest total bid price of the Pricing Form. Prior to the renewal of the contract, Purchasing and Material Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the Supplier and that the Stores Division will monitor Supplier performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Bio Nuclear Diagnostics Inc. Contract Award Value: $1,468,800 net of all applicable taxes and charges $1,659,744 including HST and all applicable charges $1,494,651 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2024 Option Year 1 (November 1,2024 to October 31, 2025) $1,512,864 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $1,709,536 including all applicable taxes and charges $1,539,490 net of HST recoveries Option Year 2 (November 1,2025 to October 31, 2026) $1,558,250 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $1,760,822 including all applicable taxes and charges $1,585,675 net of HST recoveries Option Year 3 (November 1,2026 to October 31, 2027) $1,604,997 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $1,813,647 including all applicable taxes and charges $1,633,245 net of HST recoveries Option Year 4 (November 1, 2027 to October 31, 2028) $1,653,147 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $1,868,056 including all applicable taxes and charges $1,682,243 net of HST recoveries The total potential contract award identified in this report including all option years is $8,811,806 including all applicable taxes and charges and $7,798,059 net of all applicable taxes and charges. The total potential cost to the City including all option years is $7,935,305 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA52.2adopted
Solicitation Issued: May 16, 2023 Solicitation Closed: June 13, 2023 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) South Central Inc.* $362,000.00 Brook Restoration Ltd.* $371,056.00 Clifford Restoration Ltd. $409,000.00 Trinity Construction Management Ltd. $415,500.00 *Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 26, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3911917328 Description: For the non-exclusive supply, delivery, installation, and warranty of masonry and architectural maintenance improvements at the R.C. Harris Water Treatment Plant, as required. The term of the Contract is to be for a period of one (1) year from the date of award, with the option to extend the agreement for up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised, then the General Manager of the Toronto Water Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Clifford Restoration Ltd. Contract Award Value: $409,000 net of all applicable taxes and charges $462,170 including HST and all applicable charges $416,198 net of HST recoveries Contract is expected to start on date of award and end on September 19, 2024. Option Year 1 (September 20, 2024 to September 19, 2025) $421,270 net of all applicable taxes and charges $476,035 including HST and all applicable charges $428,684 net of HST recoveries Option Year 2 (September 20, 2025 to September 19, 2026) $433,908 net of all applicable taxes and charges $490,316 including HST and all applicable charges $441,545 net of HST recoveries Option Year 3 (September 20, 2026 to September 19, 2027) $446,925 net of all applicable taxes and charges $505,025 including HST and all applicable charges $454,791 net of HST recoveries Option Year 4 (September 20, 2027 to September 19, 2028) $460,333 net of all applicable taxes and charges $520,176 including HST and all applicable charges $468,435 net of HST recoveries The total potential contract award identified in this report including optional periods is $2,171,436 net of all applicable taxes and charges and $2,453,723 including HST and all applicable taxes and charges. The total potential cost to the City including all optional periods is $2,209,653 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3911917328 Description: For the non-exclusive supply, delivery, installation, and warranty of masonry and architectural maintenance improvements at the R.C. Harris Water Treatment Plant, as required. The term of the Contract is to be for a period of one (1) year from the date of award, with the option to extend the agreement for up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised, then the General Manager of the Toronto Water Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Clifford Restoration Ltd. Contract Award Value: $409,000 net of all applicable taxes and charges $462,170 including HST and all applicable charges $416,198 net of HST recoveries Contract is expected to start on date of award and end on September 19, 2024. Option Year 1 (September 20, 2024 to September 19, 2025) $421,270 net of all applicable taxes and charges $476,035 including HST and all applicable charges $428,684 net of HST recoveries Option Year 2 (September 20, 2025 to September 19, 2026) $433,908 net of all applicable taxes and charges $490,316 including HST and all applicable charges $441,545 net of HST recoveries Option Year 3 (September 20, 2026 to September 19, 2027) $446,925 net of all applicable taxes and charges $505,025 including HST and all applicable charges $454,791 net of HST recoveries Option Year 4 (September 20, 2027 to September 19, 2028) $460,333 net of all applicable taxes and charges $520,176 including HST and all applicable charges $468,435 net of HST recoveries The total potential contract award identified in this report including optional periods is $2,171,436 net of all applicable taxes and charges and $2,453,723 including HST and all applicable taxes and charges. The total potential cost to the City including all optional periods is $2,209,653 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.
BA52.3adopted
Solicitation Issued: June 28, 2023 Solicitation Closed: August 16, 2023 Number of Addenda Issued: Six (6) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) W.S. Nicholls Construction Inc.* $1,149,779.00 Greenspace Construction Inc. $1,493,179.49** E.S. Fox Limited $ 2,316,032.00 * Supplier was found non-compliant with mandatory requirements. **Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 26, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tenders, Ariba Document Number 4016646588, Contract Number 22SWM-IRM-019PMFC Description: Replacement of the Existing Flare at the Dufferin Organics Processing Facility Recommended Supplier: Greenspace Construction Inc. Contract Award Value: $ 1,717,157 net of all applicable taxes and charges $ 1,940,387 including HST and all applicable charges $ 1,747,378 net of HST recoveries Contract is expected to start on date of award and end on May 16, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tenders, Ariba Document Number 4016646588, Contract Number 22SWM-IRM-019PMFC Description: Replacement of the Existing Flare at the Dufferin Organics Processing Facility Recommended Supplier: Greenspace Construction Inc. Contract Award Value: $ 1,717,157 net of all applicable taxes and charges $ 1,940,387 including HST and all applicable charges $ 1,747,378 net of HST recoveries Contract is expected to start on date of award and end on May 16, 2024.