Award of Negotiated Request for Proposal Ariba Document Number 3718447124 to Various Suppliers for the Provision of Arboricultural Services at various City of Toronto locations

Existing contracts expire on June 30, 2023 and new contracts are required to continue the service. The consolidated cost to the City of Toronto of awarding contracts to the four successful suppliers over the award period of 2.5 years, with an option to renew for an additional term of up to two additional one year periods is $100,707,900.48 net of all taxes ($102,480,359.53 net of Harmonized Sales Tax recoveries). All contract prices are fixed for 1.5 years, annual price adjustments for the Consumer Price Index will be applied to the remaining year of the initial term and for each option to renew as specified in the Negotiated Request for Proposal. The above costs are inclusive of these amounts including an adjustment of three per cent to account for Consumer Price Index for award purposes. This Negotiated Request for Proposal is the second procurement for arboricultural services developed as a strategic sourcing initiative by Purchasing and Materials Management and Parks, Forestry and Recreation. As a result of this Negotiated Request for Proposal, the City will benefit from a hybrid pricing model comprising of both hourly and unit rate price schedules. Hourly rate price schedules include Forestry Operations, Forest Management, By-law and Solid Waste and unit rate price schedule for Area Street Tree Maintenance. The contracts do not include an award for the unit rate stumping price schedules. These price schedules were cancelled since the City didn't receive a qualified proposal. A new procurement will be issued for the stumping services.

related to the Forestry Operations and Forestry Management price schedules, for a period of 2.5 years, with an option to renew for an additional term of up to two additional one year periods, in the amount of $58,121,216.34 net all applicable taxes and charges ($65,676,974.46 including Harmonized Sales Tax and all applicable charges and $59,144,149.75 net of Harmonized Sales Tax recoveries) based on the terms and conditions set out in the Negotiated Request for Proposal that are in a form satisfactory to the General Manager, Parks, Forestry and Recreation and the City Solicitor. All contract prices are fixed for 1.5 years and annual price adjustments, for Consumer Price Index will be applied to the remaining year of the initial term and for each option to renew as specified in the Negotiated Request for Proposal if such renewals are exercised. The above costs are inclusive of these amounts including an adjustment of three per cent to account for Consumer Price Index for award purposes. b. Davey Tree Expert Company of Canada, Limited, for the provision of Arboricultural Services related to the Forestry Operations, Area Street Tree Maintenance and By-law price schedules, for a period of 2.5 years, with an option to renew for an additional term of up to two additional one year periods, in the amount of $21,978,129.96 net all applicable taxes and charges ($24,835,286.85 including Harmonized Sales Tax and all applicable charges and $22,364,945.05 net of Harmonized Sales Tax recoveries) based on the terms and conditions set out in the Negotiated Request for Proposal that are in a form satisfactory to the General Manager, Parks, Forestry and Recreation and the City Solicitor. All contract prices are fixed for 1.5 years and annual price adjustments, for Consumer Price Index will be applied to the remaining year of the initial term and for each option to renew as specified in the Negotiated Request for Proposal if such renewals are exercised. The above costs are inclusive of these amounts including an adjustment of three per cent to account for Consumer Price Index for award purposes. c. Asplundh Canada ULC, for the provision of Arboricultural Services related to the Forestry Operations price schedule, for a period of 2.5 years, with an option to renew for an additional term of up to two additional one year periods, in the amount of $11,019,038.10 net all applicable taxes and charges ($12,451,513.05 including Harmonized Sales Tax and all applicable charges and $11,212,973.17 net of Harmonized Sales Tax recoveries) based on the terms and conditions set out in the Negotiated Request for Proposal that are in a form satisfactory to the General Manager, Parks, Forestry and Recreation and the City Solicitor. All contract prices are fixed for 1.5 years and annual price adjustments, for Consumer Price Index will be applied to the remaining year of the initial term and for each option to renew as specified in the Negotiated Request for Proposal if such renewals are exercised. The above costs are inclusive of these amounts including an adjustment of three per cent to account for Consumer Price Index for award purposes. d. Diamond Tree Care & Consulting Incorporated, for the provision of Arboricultural Services related to the Forestry Operations price schedule, for a period of 2.5 years, with an option to renew for an additional term of up to two additional one year periods, in the amount of $9,147,123.53 net all applicable taxes and charges ($10,336,249.59 including Harmonized Sales Tax and all applicable charges and $9,308,112.91 net of Harmonized Sales Tax recoveries) based on the terms and conditions set out in the Negotiated Request for Proposal that are in a form satisfactory to the General Manager, Parks, Forestry and Recreation and the City Solicitor. All contract prices are fixed for 1.5 years and annual price adjustments, for Consumer Price Index will be applied to the remaining year of the initial term and for each option to renew as specified in the Negotiated Request for Proposal if such renewals are exercised. The above costs are inclusive of these amounts including an adjustment of three per cent to account for Consumer Price Index for award purposes. 2. The General Government Committee grant authority to the General Manager, Solid Waste to enter into, and execute an agreement with Davey Tree Expert Company of Canada, Limited, for the provision of Arboricultural Services related to the Solid Waste price schedule, for a period of 2.5 years, with an option to renew for an additional term of up to two additional one year periods, in the amount of $442,392.55 net all applicable taxes and charges ($499,903.58 including Harmonized Sales Tax and all applicable charges and $450,178.66 net of Harmonized Sales Tax recoveries) based on the terms and conditions set out in the Negotiated Request for Proposal that are in a form satisfactory to the General Manager, Solid Waste and the City Solicitor. All contract prices are fixed for 1.5 years and annual price adjustments, for Consumer Price Index will be applied to the remaining year of the initial term and for each option to renew as specified in the Negotiated Request for Proposal, if such renewals are exercised. The above costs are inclusive of these amounts including an adjustment of three per cent to account for Consumer Price Index for award purposes.