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←Bid Award Panel · 2024-08-14 · 2024.BA92.3

The filed record

Award of Collaborative Procurement from Kinetic GPO Request for Standing Offers Number 23-02 to AssetWorks Inc. for Fuel and Fleet Management and Related Solutions and Services for Fleet Services Division

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The decision

2024-08-14 · Bid Award Panel · withdrawn

As filed

Item BA92.3 was withdrawn from the agenda.

On the agenda

As the city filed it

Solicitation Issued: February 3, 2023 Solicitation Closed: March 31, 2023 Number of Addenda Issued: One (1) Number of Bids: Two (2)

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body: Solicitation Number: Kinetic GPO Request for Standing Offers Number 23-02 Sourcing Project WS4341929905 Description: For the provision of professional services, M5 and Fuelfocus upgrades, service support, and hardware for the City of Toronto's Fleet Services Division from the date of award to May 31, 2026, with an option in favour of the City to extend the contract under the same terms and conditions for an additional term of two (2) additional one (1)-year periods.

Show the rest of Staff recommended, 1,364 more characters as filed

After reviewing this Kinetic GPO's Request for Standing Offers 23-02, Fleet Services is requesting to piggyback on this Kinetic GPO Contract with the AssetWorks Inc. Should the option year(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: AssetWorks Inc. Contract Award Value: $1,705,911 net of all applicable taxes and charges $1,927,679 including HST and all applicable charges $1,735,935 net of HST recoveries Contract is expected to start on date of award and end on May 31, 2026. Optional Year 1 - June 1, 2026 to May 31, 2027 $891,528 net of all applicable taxes and charges $1,007,426 including HST and all applicable charges $907,218 net of HST recoveries Optional Year 2 - June 1, 2027 to May 31, 2028 $918,273 net of all applicable taxes and charges $1,037,649 including HST and all applicable charges $934,435 net of HST recoveries The total potential contract award including option years is $3,972,754 including HST and all applicable charges and $3,515,712 net of all applicable taxes and charges. The total potential cost to the City including both option years is $3,577,588 net of HST Recoveries. The above cost calculations reflect a twenty percent (20%) miscellaneous cost award for unforeseen factors.

    On the record

    The item as the City filed it

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