Bid Award Panel
The full agenda, as filed
All 3 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA92.1adopted
Solicitation Issued: May 23, 2024 Solicitation Closed: June 25, 2024 Number of Addenda Issued: Ten (10) Number of Bids: Three (3) Table 1: Summary of Bids Received Supplier Name EXP Services Inc. ** R.V. Anderson Associates Limited* T.Y. Lin International Canada Inc. * Pursuant to the Request for Proposal document the contract award value includes contingency ** Supplier did not meet minimum technical threshold
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 8, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Doc4580499798, Contract Number RFP24ECS-RD-01RR Description: Provision of Professional Engineering Services for Local Road Resurfacing Program from September 3, 2024 to December 31, 2027 with the option in favour of the City to extend the term of the agreement on the same terms and conditions for up to five (5) additional separate one (1) year period at the sole discretion of the City an subject to budget approval. Should the option periods be exercised, the General Manager of Transportation Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: R.V. Anderson Associates Limited Contract Award Value $26,443,057 net of all applicable taxes and charges $29,880,654 including HST and all applicable charges $26,908,455 net of HST recoveries Contract is expected to start on September 3, 2024, and end on December 31, 2027 Option Year 1 - January 1, 2028 to December 31, 2028 $10,585,634 net of all applicable taxes and charges $11,961,766 including all applicable taxes and charges $10,771,941 net of HST recoveries Option Year 2 - January 1, 2029 to December 31, 2029 $10,585,634 net of all applicable taxes and charges $11,961,766 including all applicable taxes and charges $10,771,941 net of HST recoveries Option Year 3 - January 1, 2030 to December 31, 2030 $10,585,634 net of all applicable taxes and charges $11,961,766 including all applicable taxes and charges $10,771,941 net of HST recoveries Option Year 4 - January 1, 2031 to December 31, 2031 $264,992 net of all applicable taxes and charges $299,441 including all applicable taxes and charges $269,656 net of HST recoveries Option Year 5 - January 1, 2032 to December 31, 2032 $175,867 net of all applicable taxes and charges $198,730 including all applicable taxes and charges $178,963 net of HST recoveries The total potential contact award including all option periods is $58,640,819 net of all taxes and charges and $66,264,125 including all applicable taxes and charges. The total potential cost to the City including the option periods is $59,672,897 net of HST recoveries. Pricing for the option terms will remain firm, there will be no changes or adjustments to the unit rates submitted for the duration of the renewal period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Doc4580499798, Contract Number RFP24ECS-RD-01RR Description: Provision of Professional Engineering Services for Local Road Resurfacing Program from September 3, 2024 to December 31, 2027 with the option in favour of the City to extend the term of the agreement on the same terms and conditions for up to five (5) additional separate one (1) year period at the sole discretion of the City an subject to budget approval. Should the option periods be exercised, the General Manager of Transportation Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: R.V. Anderson Associates Limited Contract Award Value $26,443,057 net of all applicable taxes and charges $29,880,654 including HST and all applicable charges $26,908,455 net of HST recoveries Contract is expected to start on September 3, 2024, and end on December 31, 2027 Option Year 1 - January 1, 2028 to December 31, 2028 $10,585,634 net of all applicable taxes and charges $11,961,766 including all applicable taxes and charges $10,771,941 net of HST recoveries Option Year 2 - January 1, 2029 to December 31, 2029 $10,585,634 net of all applicable taxes and charges $11,961,766 including all applicable taxes and charges $10,771,941 net of HST recoveries Option Year 3 - January 1, 2030 to December 31, 2030 $10,585,634 net of all applicable taxes and charges $11,961,766 including all applicable taxes and charges $10,771,941 net of HST recoveries Option Year 4 - January 1, 2031 to December 31, 2031 $264,992 net of all applicable taxes and charges $299,441 including all applicable taxes and charges $269,656 net of HST recoveries Option Year 5 - January 1, 2032 to December 31, 2032 $175,867 net of all applicable taxes and charges $198,730 including all applicable taxes and charges $178,963 net of HST recoveries The total potential contact award including all option periods is $58,640,819 net of all taxes and charges and $66,264,125 including all applicable taxes and charges. The total potential cost to the City including the option periods is $59,672,897 net of HST recoveries. Pricing for the option terms will remain firm, there will be no changes or adjustments to the unit rates submitted for the duration of the renewal period.
BA92.2adopted
Solicitation Issued: May 27, 2024 Solicitation Closed: June 25, 2024 Number of Addenda Issued: Six (6) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Clearway Construction Inc. $4,182,513.60** Graham Bros. Construction Limited $4,428,796.54* * Pursuant to the Request for Tender document, the contract award value includes contingency ** Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 8, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tenders Doc4585457414, Contract Number 24ECS-BE-03PM Description: Culvert Rehabilitation of Scarborough Golf Club Road over Curran Hall Ravine and Culvert Replacement of Plug Hat Road over Little Rouge Creek Recommended Supplier: Graham Bros. Construction Limited Contract Award Value: $5,314,556 net of all applicable taxes and charges $6,005,448 including HST and all applicable charges $5,408,092 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2027.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tenders Doc4585457414, Contract Number 24ECS-BE-03PM Description: Culvert Rehabilitation of Scarborough Golf Club Road over Curran Hall Ravine and Culvert Replacement of Plug Hat Road over Little Rouge Creek Recommended Supplier: Graham Bros. Construction Limited Contract Award Value: $5,314,556 net of all applicable taxes and charges $6,005,448 including HST and all applicable charges $5,408,092 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2027.
BA92.3withdrawn
Solicitation Issued: February 3, 2023 Solicitation Closed: March 31, 2023 Number of Addenda Issued: One (1) Number of Bids: Two (2)
Item BA92.3 was withdrawn from the agenda.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body: Solicitation Number: Kinetic GPO Request for Standing Offers Number 23-02 Sourcing Project WS4341929905 Description: For the provision of professional services, M5 and Fuelfocus upgrades, service support, and hardware for the City of Toronto's Fleet Services Division from the date of award to May 31, 2026, with an option in favour of the City to extend the contract under the same terms and conditions for an additional term of two (2) additional one (1)-year periods. After reviewing this Kinetic GPO's Request for Standing Offers 23-02, Fleet Services is requesting to piggyback on this Kinetic GPO Contract with the AssetWorks Inc. Should the option year(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: AssetWorks Inc. Contract Award Value: $1,705,911 net of all applicable taxes and charges $1,927,679 including HST and all applicable charges $1,735,935 net of HST recoveries Contract is expected to start on date of award and end on May 31, 2026. Optional Year 1 - June 1, 2026 to May 31, 2027 $891,528 net of all applicable taxes and charges $1,007,426 including HST and all applicable charges $907,218 net of HST recoveries Optional Year 2 - June 1, 2027 to May 31, 2028 $918,273 net of all applicable taxes and charges $1,037,649 including HST and all applicable charges $934,435 net of HST recoveries The total potential contract award including option years is $3,972,754 including HST and all applicable charges and $3,515,712 net of all applicable taxes and charges. The total potential cost to the City including both option years is $3,577,588 net of HST Recoveries. The above cost calculations reflect a twenty percent (20%) miscellaneous cost award for unforeseen factors.