Authority to Accept Monetary and In-kind Archival Donations to Toronto Archives

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The decision

2024-12-17 · Toronto City Council · adopted

As filed

City Council on December 17 and 18, 2024, adopted the following: 1. City Council authorize the City Clerk, or their designate, to accept in-kind archival donations from Vid Ingelevics, Robert Burley and Ted Yarwood for Toronto Archives. 2. City Council authorize the City Clerk, or their designate, to accept an additional donation of $34,074.07 from the Estate of Katherine Anne Hartley for the Toronto Archives bringing the total donation to $197,037.03.

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3. City Council increase the 2024 Operating Budget for City Clerk's by $34,074.07 gross, $0 net, one-time, to deposit the donation into the Clerks Equipment Reserve (XQ1507) and authorize the City Clerk, or their designate, to withdraw the donated amount to support future programming in the Toronto Archives.

On the agenda

As the city filed it

The purpose of this report is to request approval from City Council to accept three 2024 in-kind archival donations from photographers Vid Ingelevics ($122,600), Robert Burley ($86,500), and Ted Yarwood (estimated at $50,000), and an additional monetary donation of $34,074.07 from the Estate of Katherine Anne Hartley to Toronto Archives bringing the total donation to $197,037.03. The value of these donations exceeds or is estimated to exceed the $50,000 threshold for donation acceptance under the Donations to the City of Toronto for Community Benefits Policy.

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City Council approval is required in accordance with Municipal Code Chapter 71 Financial Control , where the value of this bequest exceeds the $50,000 threshold for division heads to accept and spend donated funds under Article X, Section 71-19.

Staff recommended

The City Clerk recommends that: 1. City Council authorize the City Clerk, or their designate, to accept these in-kind archival donations from Vid Ingelevics, Robert Burley, and Ted Yarwood for Toronto Archives. 2. City Council authorize the City Clerk, or their designate, to accept an additional donation of $34,074.07 from the Estate of Katherine Anne Hartley for the Toronto Archives bringing the total donation to $197,037.03.

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Considered

2024-12-10 · Executive Committee · adopted
Decision as filed
The Executive Committee recommends that: 1. City Council authorize the City Clerk, or their designate, to accept these in-kind archival donations from Vid Ingelevics, Robert Burley and Ted Yarwood for Toronto Archives. 2. City Council authorize the City Clerk, or their designate, to accept an additional donation of $34,074.07 from the Estate of Katherine Anne Hartley for the Toronto Archives bringing the total donation to $197,037.03.
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3. City Council increase the 2024 Operating Budget for City Clerk's by $34,074.07 gross, $0 net, one-time, to deposit the donation into the Clerks Equipment Reserve (XQ1507) and authorize the City Clerk, or their designate, to withdraw the donated amount to support future programming in the Toronto Archives.
2024-12-17 · Toronto City Council · adopted

On the record

The item as the City filed it

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