Non-Competitive Bridge Contract with Kodiak Group Holdings Co. Operating as Work Authority for Various Safety Footwear - by Councillor Jon Burnside, seconded by Councillor Paula Fletcher

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The decision

2024-06-26 · Toronto City Council · adopted

As filed

City Council on June 26 and 27, 2024, adopted the following: 1. City Council, in accordance with the City of Toronto Municipal Code Chapter 195, Purchasing, Section 7.3(D) and Section 11.1(C) of Chapter 71, of the City of Toronto Municipal Code Chapter 71, Financial Control, authorize the Fire Chief and General Manager, Toronto Fire Services, to negotiate and enter into a contract with Kodiak Group Holdings Co. o/a Work

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Authority, for the non-exclusive supply and fitting of Various Safety Footwear, Occupational Footwear, and Galoshes for employees for the approximately 30 separate City of Toronto Divisions as specified in Table 1 in the May 15, 2023, Report, of the Fire Chief and General Manager, Toronto Fire Services and Chief Procurement Officer, (the "Deliverables") as previously authorized by item GG4.14 - Non-Competitive Bridge Contract with Kodiak Group Holdings Co. Operating as Work Authority for Various Safety Footwear adopted by City's General Government Committee, at its meeting of May 30, 2023, as amended to reflect an eighteen (18) month term of July 1, 2023 to December 31, 2024, rather than the previously authorized twelve (12) month term of July 1, 2023 to June 30, 2024, and a corresponding increase of $255,850.00 to the maximum value of the Deliverables provided under the agreement, resulting in a change the cumulative maximum value of the Work from $1,951,161.00 to $2,207,011.00, exclusive of Harmonized Sales Tax but inclusive of all other applicable taxes.

On the agenda

As the city filed it

The City entered into a contract with Kodiak Group Holdings Co. operating as (o/a) Work Authority ("Work Authority") under Request for Quotation No. 0114-18-008 for the non-exclusive supply of various safety footwear, occupational footwear, and galoshes for employees of various City of Toronto Divisions. On May 30, 2023, the General Government Committee approved the award of a non-competitive bridging contract to Work Authority under the City of Toronto Municipal Code, Chapter 195, Purchasing, Section 7.3(D) and Section 11.1(C) of Chapter 71, Financial Control, for a 12 month term (June 30, 2023-July 1, 2024) for $1,985,502.

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An extension of the non-competitive bridging contract with Work Authority is required for a further 6-month term, valued at an additional $255,850 to complete the competitive solicitation. The current non-competitive bridging contract will expire on June 30, 2024. Council approval is requested to reflect an amended eighteen (18) month term of July 1, 2023 to December 31, 2024, rather than the previously authorized twelve (12) month term of July 1, 2023 to June 30, 2024, and the corresponding increase in the contract value.

Staff recommended

Councillor Jon Burnside, seconded by Councillor Paula Fletcher, recommends that: 1. City Council, in accordance with the City of Toronto Municipal Code, Chapter 195, Purchasing, Section 7.3(D) and Section 11.1(C) of Chapter 71, of the City of Toronto Municipal Code Chapter 71, Financial Control, grant authority for the Fire Chief and General Manager, Toronto Fire Services to negotiate and enter into a contract with Kodiak Group Holdings Co.

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o/a Work Authority, for the non-exclusive supply and fitting of Various Safety Footwear, Occupational Footwear, and Galoshes for employees for the approximately 30 separate City of Toronto Divisions as specified in Table 1 in the May 15, 2023, Report, of the Fire Chief and General Manager, Toronto Fire Services and Chief Procurement Officer, (the "Deliverables") as previously authorized by item GG4.14 - Non-Competitive Bridge Contract with Kodiak Group Holdings Co. Operating as Work Authority for Various Safety Footwear adopted by City's General Government Committee, at its meeting of May 30, 2023, as amended to reflect an eighteen (18) month term of July 1, 2023 to December 31, 2024, rather than the previously authorized twelve (12) month term of July 1, 2023 to June 30, 2024, and a corresponding increase of $255,850.00 to the maximum value of the Deliverables provided under the agreement, resulting in a change the cumulative maximum value of the Work from $1,951,161.00 to $2,207,011.00, exclusive of HST but inclusive of all other applicable taxes.

On the record

The item as the City filed it

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