The filed record
Award of Doc4755542784 to 2281610 Ontario Inc for the Supply and Delivery of Twenty (20) Latest Model Cab and Chassis Class 4-5 Trucks, Gasoline Engine, with Various Mini Dump Body Configurations for Fleet Services
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The decision
2025-01-22 · Bid Award Panel · adopted
As filed
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 16, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4755542784 Description: For the supply and delivery of Twenty (20) Latest Model Cab and Chassis Class 4-5 Trucks, Gasoline Engine, with Various Mini Dump Body Configurations, with option to purchase additional Fifteen (15) units in 2025-2026, Four (4) units in 2026-2027, Ten (10) units in 2027-2028, Eleven (11) units in 2028-2029 and Eighteen (18) units in 2029-2030, pending budget availability.
Show the rest of As filed, 2,088 more characters as filed
The award is for an initial contract term of one (1) year from February 1, 2025 to January 31, 2026, with the City's option to extend the contract for Four (4) additional separate One (1) year periods, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: 2281610 Ontario Inc o/a Ford Downtown/Lincoln Downtown Contract Award Value (2025): $2,507,458 net of all applicable taxes and charges $2,833,428 including HST and all applicable charges $2,551,589 net of HST recoveries Contract is expected to start February 1, 2025 and end on January 31, 2026. Initial Year - Optional Contract Award Value (February 1, 2025 - January 31, 2026): $3,208,064 net of all applicable taxes and charges $3,625,112 including HST and all applicable charges $3,264,526 net of HST recoveries Option Year 1 - Contract Award Value (February 1, 2026 - January 31, 2027) $859,179 net of all applicable taxes and charges $970,872 including HST and all applicable charges $874,300 net of HST recoveries Option Year 2 - Contract Award Value (February 1, 2027 - January 31, 2028) $2,177,737 net of all applicable taxes and charges $2,460,843 including HST and all applicable charges $2,216,065 net of HST recoveries Option Year 3 - Contract Award Value (February 1, 2028 - January 31, 2029) $2,488,788 net of all applicable taxes and charges $2,812,331 including HST and all applicable charges $2,532,591 net of HST recoveries Option Year 4 - Contract Award Value (February 1, 2029 - January 31, 2030) $4,188,056 net of all applicable taxes and charges $4,732,504 including HST and all applicable charges $4,261,766 net of HST recoveries Total Potential Contract Award Value including Optional Purchases (2024-2030): $15,429,283 net of all applicable taxes and charges $17,435,089 including HST and all applicable charges $15,700,838 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1)-year period.
On the agenda
As the city filed it
Solicitation Issued: October 18, 2024 Solicitation Closed: December 6, 2024 Number of Addenda Issued: Five (5) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price: Supplier Name Bid Price (excluding H.S.T.) * 2281610 Ontario inc o/a Ford Downtown/Lincoln Downtown $2,507,458.00 CAD East Court Metro Ford Lincoln $2,765,294.00 CAD *Bid Price is for Twenty (20) Unleaded Gasoline units
Staff recommended
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4755542784 Description: For the supply and delivery of Twenty (20) Latest Model Cab and Chassis Class 4-5 Trucks, Gasoline Engine, with Various Mini Dump Body Configurations, with option to purchase additional Fifteen (15) units in 2025-2026, Four (4) units in 2026-2027, Ten (10) units in 2027-2028, Eleven (11) units in 2028-2029 and Eighteen (18) units in 2029-2030, pending budget availability.
Show the rest of Staff recommended, 2,088 more characters as filed
The award is for an initial contract term of one (1) year from February 1, 2025 to January 31, 2026, with the City's option to extend the contract for Four (4) additional separate One (1) year periods, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: 2281610 Ontario Inc o/a Ford Downtown/Lincoln Downtown Contract Award Value (2025): $2,507,458 net of all applicable taxes and charges $2,833,428 including HST and all applicable charges $2,551,589 net of HST recoveries Contract is expected to start February 1, 2025 and end on January 31, 2026. Initial Year - Optional Contract Award Value (February 1, 2025 - January 31, 2026): $3,208,064 net of all applicable taxes and charges $3,625,112 including HST and all applicable charges $3,264,526 net of HST recoveries Option Year 1 - Contract Award Value (February 1, 2026 - January 31, 2027) $859,179 net of all applicable taxes and charges $970,872 including HST and all applicable charges $874,300 net of HST recoveries Option Year 2 - Contract Award Value (February 1, 2027 - January 31, 2028) $2,177,737 net of all applicable taxes and charges $2,460,843 including HST and all applicable charges $2,216,065 net of HST recoveries Option Year 3 - Contract Award Value (February 1, 2028 - January 31, 2029) $2,488,788 net of all applicable taxes and charges $2,812,331 including HST and all applicable charges $2,532,591 net of HST recoveries Option Year 4 - Contract Award Value (February 1, 2029 - January 31, 2030) $4,188,056 net of all applicable taxes and charges $4,732,504 including HST and all applicable charges $4,261,766 net of HST recoveries Total Potential Contract Award Value including Optional Purchases (2024-2030): $15,429,283 net of all applicable taxes and charges $17,435,089 including HST and all applicable charges $15,700,838 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1)-year period.
On the record
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