The filed record
Non-Competitive Contract with Salesforce.com Canada Corporation for Proprietary Tableau Software Licenses, Training, Maintenance and Support Services
The Public Gallery wrote no story on this item. What follows is the city’s own record of what happened to it, as filed: nothing on this page is summarised or scored by us.
The decision
2025-04-23 · Toronto City Council · adopted
As filed
City Council on April 23 and 24, 2025, adopted the following: 1. City Council authorize the Chief Technology Officer in accordance with Sections 195-6.6 and 195-8.5 of the Toronto Municipal Code Chapter 195, Procurement, to enter into, and execute a non-competitive contract with Salesforce.com Canada Corporation commencing from April 1, 2025 for an initial term of three (3) years with options to extend the Contract by up to two (2) additional one (1) year periods for up to the total amount set out in Confidential Attachment 1 to the report (March 24 2025) from the Chief Technology Officer and the Chief Procurement Officer, subject to terms and conditions acceptable to the Chief Technology Officer.
Show the rest of As filed, 1,280 more characters as filed
2. City Council adopt the confidential instructions to staff in Confidential Attachment 1 to the report (March 24, 2025) from the Chief Technology Officer and the Chief Procurement Officer. 3. City Council direct that Confidential Attachment 1 to the report (March 24, 2025) from the Chief Technology Officer and the Chief Procurement Officer remain confidential at this time as it pertains to criteria to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto and be made public at the discretion of the Chief Procurement Officer following the execution of the contract authorized by Part 1 above. Confidential Attachment 1 to the report (March 24, 2025) from the Chief Technology Officer and the Chief Procurement Officer remains confidential at this time in accordance with the provisions of the City of Toronto Act, 2006, as it pertains to criteria to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto. Confidential Attachment 1 to the report (March 24, 2025) from the Chief Technology Officer and the Chief Procurement Officer will be made public at the discretion of the Chief Procurement Officer following the execution of the contract authorized by Part 1 of City Council's decision.
On the agenda
As the city filed it
The purpose of this report is to request City Council authority to enter into a non-competitive contract with Salesforce.com Canada Corporation, a Canadian Business Subsidiary of Salesforce Inc. (USA Based Supplier) for proprietary Tableau software licences, training, and maintenance and support services. Tableau is the City of Toronto's primary enterprise-level data visualization tools. It enables City staff to integrate data from multiple systems to create internal dashboards and support decision-making processes.
Show the rest of As the city filed it, 1,048 more characters as filed
Since originally procuring Tableau from an authorized third-party supplier in 2022, use of product across the City has grown. With this stabilization, recent market research indicates that the City can benefit from purchasing directly from the supplier to avoid reseller markup. The City plans to enter a direct agreement with the supplier Salesforce and amend its pre-existing Master Services Cloud Agreement with Salesforce to incorporate Tableau with the aim of accessing improved volume pricing and secure annual price protection and expanding to include on-premise software. City Council approval is required in accordance with Municipal Code Chapter 195 - Procurement, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment limit for each supplier under Article 7, Section 195-7.3D of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71-Financial Control, Section 71-11A.
Staff recommended
The Chief Technology Officer, and the Chief Procurement Officer recommend that: 1. City Council grant the authority to the Chief Technology Officer, in accordance with Sections 195-6.6 and 195-8.5 of the Toronto Municipal Code Chapter 195 (Procurement), to enter into, and execute a non-competitive contract with Salesforce.com Canada Corporation commencing from April 1, 2025 for an initial term of three (3) years with options to extend the Contract by up to two (2) additional one (1) year periods for up to the total amount set out in Confidential Attachment 1, subject to terms and conditions acceptable to the Chief Technology Officer.
Show the rest of Staff recommended, 446 more characters as filed
2. City Council adopt the confidential instructions to staff in Confidential Attachment 1. 3. City Council direct that Confidential Attachment 1 remain confidential at this time as it pertains to criteria to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto and be made public at the discretion of the Chief Procurement Officer following the execution of the contract authorized by recommendation 1.
Considered
2025-04-07 · General Government Committee · adopted
Decision as filed
The General Government Committee recommends that: 1. City Council grant the authority to the Chief Technology Officer, in accordance with Sections 195-6.6 and 195-8.5 of the Toronto Municipal Code Chapter 195 (Procurement), to enter into, and execute a non-competitive contract with Salesforce.com Canada Corporation commencing from April 1, 2025 for an initial term of three (3) years with options to extend the Contract by up to two (2) additional one (1) year periods for up to the total amount set out in Confidential Attachment 1 to the report (March 24 2025) from the Chief Technology Officer, and the Chief Procurement Officer, subject to terms and conditions acceptable to the Chief Technology Officer.
Show the rest of Decision as filed, 646 more characters as filed
2. City Council adopt the confidential instructions to staff in Confidential Attachment 1 to the report (March 24, 2025) from the Chief Technology Officer, and the Chief Procurement Officer. 3. City Council direct that Confidential Attachment 1 to the report (March 24, 2025) from the Chief Technology Officer, and the Chief Procurement Officer remain confidential at this time as it pertains to criteria to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto and be made public at the discretion of the Chief Procurement Officer following the execution of the contract authorized by recommendation 1.
2025-04-23 · Toronto City Council · adopted
On the record
More from this meeting
- Amendment to Blanket Contract Number 47023934 with Standard Mechanical Systems Limited, for Heating, Ventilation, and Air Conditioning Preventive Maintenance Services at Various City of Toronto Children’s Services LocationsFiled record
- Amendment to Purchase Order Number 6047783 with Hatch Corporation and Purchase Order Number 6053327 with W.S. Nicholls Construction Inc., for the Rehabilitation and Upgrades at Four Water Pumping StationsFiled record
- Amendment to Purchase Order Number 6052017 with WSP Canada Inc., for Replacement of Sanitary Forcemains in Various Toronto Locations Group 2Filed record
- Amendment to Purchase Order Number 6052669 EBC Bessac Canada (FSPSTT) Joint Venture for the Construction of the Fairbank Silverthorn Storm Trunk Tunnel and Micro-Tunneled Storm Collectors for Basement Flooding Protection Program Study Area 3Filed record
- Award of Doc4556210399 to Multiple Suppliers for Fire and Life Safety, Inspection, Test and Maintenance for Fire Alarm, Sprinkler, Standpipe, Special Suppression, Fire Extinguisher, and Fire Hydrants for Various City DivisionsFiled record
- Non-Competitive Procurement Contracts with Mister Safety Shoes Inc operating as Mister Safety Shoes and Kodiak Group Holdings operating as Work Authority for the Non-Exclusive Supply and Fitting of Various New Safety Footwear and Related Items for Various City of Toronto DivisionsFiled record