Bid Award Panel
The full agenda, as filed
All 3 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA102.1adopted
Solicitation Issued: May 21, 2020 Solicitation Closed: July 07, 2020 Number of Addenda Issued: Twelve (12) Number of Bids: Two (2) Table 2: Summary of Bids Received for Ariba Doc 2232696508, including Bid price Bidder Name Evaluated Bid Price (including HST): CIMCO Refrigeration, A Division of Toromont Industries $3,925,942.75 *Carmichael Engineering LTD. $6,385,937.75 *Non-Compliant
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report September 21, 2020 from the Chief Procurement Officer: Solicitation Number: Request for Quotations Number Doc 2232696508 Description: Corporate Real Estate Management, Facilities Sourcing, and Purchasing and Materials Management Division (PMMD) recommend the award of an Agreement to CIMCO Refrigeration, a Division of Toromont Industries (CIMCO), for the provision of the services for the upkeep of the Ammonia Refrigeration Equipment used in the operation of City-operated ice-skating rinks. The Agreement covers preventative maintenance and on-demand repair work. The base contract term is three (3) years, with the option to renew for two (2) additional one (1) year periods. Should the option years be exercised, the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: CIMCO Refrigeration, a Division of Toromont Industries Contract Award Value: Initial Term (three years) from the date of award to September 30, 2023 $ 3,925,943 net of all applicable taxes and charges $ 4,436,315 including all applicable taxes and charges $ 3,995,039 net of HST recoveries The anticipated Contract start is October 1, 2020, and the expiry is September 30, 2023. Option Year 1 - October 1, 2023 to September 30, 2024 $ 1,361,339 net of all applicable taxes and charges $ 1,538,313.07 including all applicable taxes and charges $ 1,385,299 net of HST recoveries Option Year 2 - October 1, 2024 to September 30, 2025 $ 1,388,566 net of all applicable taxes and charges $ 1,569,079 including all applicable taxes and charges $ 1,413,004 net of HST recoveries The total potential contract award to CIMCO, including the two (2) option years, is $7,543,707, including all applicable taxes and charges and $6,675,848 net of all taxes and charges. The total potential cost to the City, including all option years, is $6,793,342 net of HST recoveries. The above cost calculations for the Contract Award Values reflect a 2% fixed annual pricing adjustment for the entire contract term, including all option years.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant the authority to award the following Contract: Solicitation Number: Request for Quotations Number Doc 2232696508 Description: Corporate Real Estate Management, Facilities Sourcing, and Purchasing and Materials Management Division (PMMD) recommend the award of an Agreement to CIMCO Refrigeration, a Division of Toromont Industries (CIMCO), for the provision of the services for the upkeep of the Ammonia Refrigeration Equipment used in the operation of City-operated ice-skating rinks. The Agreement covers preventative maintenance and on-demand repair work. The base contract term is three (3) years, with the option to renew for two (2) additional one (1) year periods. Should the option years be exercised, the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: CIMCO Refrigeration, a Division of Toromont Industries Contract Award Value: Initial Term (three years) from the date of award to September 30, 2023 $ 3,925,943 net of all applicable taxes and charges $ 4,436,315 including all applicable taxes and charges $ 3,995,039 net of HST recoveries The anticipated Contract start is October 1, 2020, and the expiry is September 30, 2023. Option Year 1 - October 1, 2023 to September 30, 2024 $ 1,361,339 net of all applicable taxes and charges $ 1,538,313.07 including all applicable taxes and charges $ 1,385,299 net of HST recoveries Option Year 2 - October 1, 2024 to September 30, 2025 $ 1,388,566 net of all applicable taxes and charges $ 1,569,079 including all applicable taxes and charges $ 1,413,004 net of HST recoveries The total potential contract award to CIMCO, including the two (2) option years, is $7,543,707, including all applicable taxes and charges and $6,675,848 net of all taxes and charges. The total potential cost to the City, including all option years, is $6,793,342 net of HST recoveries. The above cost calculations for the Contract Award Values reflect a 2% fixed annual pricing adjustment for the entire contract term, including all option years.
BA102.2adopted
Solicitation Issued: July 16, 2020 Solicitation Closed: August 11, 2020 Number of Addenda Issued: Six (6) Number of Bids: Seven (7) Table 2: Summary of Bids Received for Ariba Doc Number 2513988723 including bid price. Bidder Name Bid Price (including H.S.T.) Maple Crete Inc $9,375,921.99* 2489960 Ontario Inc $10,078,340.39** Crce construction.com $10,707,337.60 IL Duca Contracting Inc. $10,845,836.05 614128 Ontario Ltd $11,726,890.27 Sanscon Construction Ltd $12,895,085.40 Gio Crete Construction Ltd. $12,989,621.20 * Supplier was found non-compliant with mandatory requirements. ** Pursuant to the Request for Tender document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report September 8, 2020 from the Chief Procurement Officer: Solicitation Number: Ariba Doc Number 2513988723, Contract Number 20ECS-TI-101LR. Description: Request for Tender (159-2020), Ariba Doc Number 2513988723, for Watermain Replacement on Rowntree Mill Road, Bridletowne Circle (Road Resurfacing), Coldstream Avenue (Road Reconstruction) and Ruth Avenue (Road Resurfacing), Road Reconstruction on Elwood Boulevard, Glencairn Avenue and Glengrove Avenue, Road Resurfacing on Glengrove Avenue West Recommended Supplier: 2489960 Ontario Incorporated Contract Award Value: $9,810,774 net of all applicable taxes and charges but including contingency amount $11,086,174 including HST and all applicable charges $9,983,443 net of HST recoveries Contract is expected to start on date of award and end by December 31, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Ariba Doc Number 2513988723, Contract Number 20ECS-TI-101LR. Description: Request for Tender (159-2020), Ariba Doc Number 2513988723, for Watermain Replacement on Rowntree Mill Road, Bridletowne Circle (Road Resurfacing), Coldstream Avenue (Road Reconstruction) and Ruth Avenue (Road Resurfacing), Road Reconstruction on Elwood Boulevard, Glencairn Avenue and Glengrove Avenue, Road Resurfacing on Glengrove Avenue West Recommended Supplier: 2489960 Ontario Incorporated Contract Award Value: $9,810,774 net of all applicable taxes and charges but including contingency amount $11,086,174 including HST and all applicable charges $9,983,443 net of HST recoveries Contract is expected to start on date of award and end by December 31, 2022.
BA102.3adopted
Solicitation Issued: January 22, 2020 Solicitation Closed: March 31, 2020 Number of Addenda Issued: Seven (7) Number of Bids: Five (5) Table 2: Summary of Proposals Received for Ariba Doc Number 2218877112 Supplier Name Bell Canada Combat Networks Intrado Life & Safety Canada, Inc. Motorola Solutions Canada Inc. Comtech Solacom Technologies Inc. Range of Scores: 72 percent to 95 percent
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report September 17, 2020 from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Doc Number 2218877112 Description: For the non-exclusive supply of a Telecommunications Console Solution for two (2) years, with option to renew for an additional three (3) separate one (1) year periods. Recommended Supplier: Comtech Solacom Technologies Inc. Contract Award Value (2021-2022) $1,426,335 net of all applicable taxes and charges $1,611,759 including all applicable taxes and charges $1,451,439 net of HST recoveries Contract is expected to start on January 1, 2021 and end on December 31, 2022. Optional Year 1 (2023) $201,024 net of all applicable taxes and charges $227,157 including all applicable taxes and charges $204,562 net of HST recoveries Optional Year 2 (2024) $201,024 net of all applicable taxes and charges $227,157 including all applicable taxes and charges $204,562 net of HST recoveries Optional Year 3 (2025) $201,024 net of all applicable taxes and charges $227,157 including all applicable taxes and charges $204,562 net of HST recoveries Total Potential Contract Award Value (2021-2025) $2,029,407 net of all applicable taxes and charges $2,293,230 including all applicable taxes and charges $2,065,125 net of HST recoveries The total potential contract award identified in this report for the full term including three optional terms is $2,029,407 net of all applicable taxes and charges and $2,293,230 including all applicable taxes and charges. The total potential cost to the City including optional terms is $2,065,125 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Doc Number 2218877112 Description: For the non-exclusive supply of a Telecommunications Console Solution for two (2) years, with option to renew for an additional three (3) separate one (1) year periods. Recommended Supplier: Comtech Solacom Technologies Inc. Contract Award Value (2021-2022) $1,426,335 net of all applicable taxes and charges $1,611,759 including all applicable taxes and charges $1,451,439 net of HST recoveries Contract is expected to start on January 1, 2021 and end on December 31, 2022. Optional Year 1 (2023) $201,024 net of all applicable taxes and charges $227,157 including all applicable taxes and charges $204,562 net of HST recoveries Optional Year 2 (2024) $201,024 net of all applicable taxes and charges $227,157 including all applicable taxes and charges $204,562 net of HST recoveries Optional Year 3 (2025) $201,024 net of all applicable taxes and charges $227,157 including all applicable taxes and charges $204,562 net of HST recoveries Total Potential Contract Award Value (2021-2025) $2,029,407 net of all applicable taxes and charges $2,293,230 including all applicable taxes and charges $2,065,125 net of HST recoveries The total potential contract award identified in this report for the full term including three optional terms is $2,029,407 net of all applicable taxes and charges and $2,293,230 including all applicable taxes and charges. The total potential cost to the City including optional terms is $2,065,125 net of HST recoveries.