Bid Award Panel
The full agenda, as filed
All 4 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA111.1adopted
Solicitation Issued: July 20, 2023 Solicitation Closed: September 25, 2023 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 1: Summary of Bids Received Supplier Name Gimmal Soft Expert Triangle Digital File Trail* *Supplier was found to be non-compliant with the mandatory requirements.
The Bid Award Panel adopted the following: 1. The Bid Award Panel rescind its March 27, 2024, Item BA72.1 decision to award Request for Proposal Document Number 4017397184 to Gimmal LLC, due to failing to meet AODA requirements of the solicitation.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel: Rescind its March 27, 2024, Item BA72.1 decision to award Request for Proposal Document Number 4017397184 to Gimmal LLC, due to failing to meet AODA requirements of the solicitation.
BA111.2adopted
Solicitation Issued: July 9, 2024 Solicitation Closed: August 26, 2024 Number of Addenda Issued: Five (5) Number of Bids: Two (2) Table 2: Summary of Bids Received Supplier Name Arcadis Professional Services (Canada) Inc.* Stantec *Pursuant to the Request for Proposal document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposals Document Number 4616784068, Contract Number CWD-23-15 Description: Inflow and Infiltration Reduction Study. Recommended Supplier: Arcadis Professional Services (Canada) Inc. Contract Award Value: $ 1,855,716 net of all applicable taxes and charges $ 2,096,959 including HST and all applicable charges $ 1,888,377 net of HST recoveries The contract is expected to start on the date of award and end on December 31, 2027.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposals Document Number 4616784068, Contract Number CWD-23-15 Description: Inflow and Infiltration Reduction Study. Recommended Supplier: Arcadis Professional Services (Canada) Inc. Contract Award Value: $ 1,855,716 net of all applicable taxes and charges $ 2,096,959 including HST and all applicable charges $ 1,888,377 net of HST recoveries The contract is expected to start on the date of award and end on December 31, 2027.
BA111.3adopted
Solicitation Issued: September 11, 2024 Solicitation Closed: October 24, 2024 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bid(s) Received including bid price Bidder Name Evaluated Bid Price (excluding H.S.T.) Stitch It Canada's Tailor Inc $ 262,683.00 *Pursuant to the Request for Quotation document the contract award value includes 20 percent for miscellaneous items
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 12, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Document Number 4655238802 Description For the non-exclusive supply and delivery Dry Cleaning, Laundering, Pressure Services and Alteration of Uniform Clothing for a period of one (1) year from the date of Award with the option to renew the Contract for four (4) additional separate one (1) year periods for the City of Toronto Paramedic Services Divisions. Should the option(s) be exercised, then the Chief, Toronto Paramedic Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Stitch It Canada's Tailor Inc Contract Award Value: $315,220, net of all applicable taxes and charges $356,199, including HST and all applicable charges $320,768, net of HST recoveries Contract is expected to start from January 15, 2025 and end on January 14, 2026 for initial term of twelve (12) months. Option Year 1: January 15, 2026 to January 14, 2027 $324,677, net of all applicable taxes and charges $366,885, including all applicable taxes and charges $330,391 net of HST recoveries Option Year 2: January 15, 2027 to January 14, 2028 $334,417, net of all applicable taxes and charges $377,891, including all applicable taxes and charges $340,303, net of HST recoveries Option Year 3: January 15, 2028 to January 14, 2029 $344,449, net of all applicable taxes and charges $389,228, including all applicable taxes and charges $350,512, net of HST recoveries Option Year 4: January 15, 2029 to January 14, 2030 $354,783, net of all applicable taxes and charges $400,905 including all applicable taxes and charges $361,027, net of HST recoveries The total potential contract award, including all option years, is $1,891,107 including all applicable taxes and charges and $1,673,546, net of all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,703,000 net of HST recoveries The above cost calculations reflect a 20 percent for miscellaneous item and the cost calculation for the option periods reflects an estimated three (3) percent Consumer Price Index applied annually to the annual cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Document Number 4655238802 Description For the non-exclusive supply and delivery Dry Cleaning, Laundering, Pressure Services and Alteration of Uniform Clothing for a period of one (1) year from the date of Award with the option to renew the Contract for four (4) additional separate one (1) year periods for the City of Toronto Paramedic Services Divisions. Should the option(s) be exercised, then the Chief, Toronto Paramedic Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Stitch It Canada's Tailor Inc Contract Award Value: $315,220, net of all applicable taxes and charges $356,199, including HST and all applicable charges $320,768, net of HST recoveries Contract is expected to start from January 15, 2025 and end on January 14, 2026 for initial term of twelve (12) months. Option Year 1: January 15, 2026 to January 14, 2027 $324,677, net of all applicable taxes and charges $366,885, including all applicable taxes and charges $330,391 net of HST recoveries Option Year 2: January 15, 2027 to January 14, 2028 $334,417, net of all applicable taxes and charges $377,891, including all applicable taxes and charges $340,303, net of HST recoveries Option Year 3: January 15, 2028 to January 14, 2029 $344,449, net of all applicable taxes and charges $389,228, including all applicable taxes and charges $350,512, net of HST recoveries Option Year 4: January 15, 2029 to January 14, 2030 $354,783, net of all applicable taxes and charges $400,905 including all applicable taxes and charges $361,027, net of HST recoveries The total potential contract award, including all option years, is $1,891,107 including all applicable taxes and charges and $1,673,546, net of all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,703,000 net of HST recoveries The above cost calculations reflect a 20 percent for miscellaneous item and the cost calculation for the option periods reflects an estimated three (3) percent Consumer Price Index applied annually to the annual cost after the initial year.
BA111.4adopted
Solicitation Issued: September 18, 2024 Solicitation Closed: October 25, 2024 Number of Addenda Issued: Five (5) Number of Bids: One (1) Table 2: Summary of Bids Received Supplier Name Associated Engineering (Ont.) Ltd.* *Pursuant to the Request for Proposal document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 12, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Document Number 4759141021, Contract Number RFP-24ECS-MI-01AB Description: Refurbishment of T Building Pumps and Related Equipment at Ashbridges Bay Wastewater Treatment Plant. Recommended Supplier: Associated Engineering (Ont.) Ltd. Contract Award Value: $2,115,763 net of all applicable taxes and charges $2,390,812 including HST and all applicable charges $2,153,000 net of HST recoveries Contract is expected to start on January 1, 2025 and end on December 29, 2031.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Document Number 4759141021, Contract Number RFP-24ECS-MI-01AB Description: Refurbishment of T Building Pumps and Related Equipment at Ashbridges Bay Wastewater Treatment Plant. Recommended Supplier: Associated Engineering (Ont.) Ltd. Contract Award Value: $2,115,763 net of all applicable taxes and charges $2,390,812 including HST and all applicable charges $2,153,000 net of HST recoveries Contract is expected to start on January 1, 2025 and end on December 29, 2031.