Bid Award Panel
The full agenda, as filed
All 3 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA113.1adopted
Solicitation Issued: Oct 20, 2020 Solicitation Closed: November 23, 2020 Number of Addenda Issued: Seven (7) Number of Bids: Four (4) Table 2: Summary of Bids Received for RFT, Ariba Doc Number 2664521255 including bid price Supplier Name Bid Price (Including HST) 1. BDA Inc. $4,679,895.00* 2. Duron Ontario Ltd. $4,707,749.50 3. Struct Con Construction $4,989,083.70 4. MJ Dixon Construction Ltd. $6,237,600.00 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 23, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT), Ariba Doc Number 2664521255 Description: For Toronto Accessibility Upgrade Program Accessibility for Ontarians with Disabilities Act (AODA) Tender Group Number 12 at Various Locations: (1) 146 The East Mall - Toronto Animal Services West Shelter (2) 155 The East Mall - Fire Hall Number 432 and EMS Station 39 (3) 280 Burnhamthorpe - Fire Hall Number 445 (4) 320 Bering Ave - Bering Yard - Office and Site Employees - Bldg. E (5) 320 Bering Ave - Bering Yard - Office and Maintenance - Bldg. B (6) 330 Bering Ave - Bering Paramedic Post (7) 3699 Bloor St W - Police Division 22 (8) 4968 Dundas St W - Islington Seniors Centre (9) 666 Renforth Dr - Fire Hall Number 444 (10) 80 Lothian Ave - Fairfield Senior Citizens Centre (11) 700 Eglinton Ave W - Forest Hill Library / Community Centre and Daycare Recommended Supplier: BDA Incorporated Contract Award Value: $5,294,025 net of all applicable taxes and charges $5,982,248 including HST and all applicable charges $5,387,200 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT), Ariba Doc Number 2664521255 Description: For Toronto Accessibility Upgrade Program Accessibility for Ontarians with Disabilities Act (AODA) Tender Group Number 12 at Various Locations: (1) 146 The East Mall - Toronto Animal Services West Shelter (2) 155 The East Mall - Fire Hall Number 432 and EMS Station 39 (3) 280 Burnhamthorpe - Fire Hall Number 445 (4) 320 Bering Ave - Bering Yard - Office and Site Employees - Bldg. E (5) 320 Bering Ave - Bering Yard - Office and Maintenance - Bldg. B (6) 330 Bering Ave - Bering Paramedic Post (7) 3699 Bloor St W - Police Division 22 (8) 4968 Dundas St W - Islington Seniors Centre (9) 666 Renforth Dr - Fire Hall Number 444 (10) 80 Lothian Ave - Fairfield Senior Citizens Centre (11) 700 Eglinton Ave W - Forest Hill Library / Community Centre and Daycare Recommended Supplier: BDA Incorporated Contract Award Value: $5,294,025 net of all applicable taxes and charges $5,982,248 including HST and all applicable charges $5,387,200 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2021.
BA113.2adopted
Solicitation Issued: August 10, 2020 Solicitation Closed: September 14, 2020 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Bids Received for Request for Quotation (RFQ) Number Doc. 2467530267. Contract A - 10,000 Tonnes without Haulage Supplier Name Bid Price (including H.S.T.) Miller Waste Systems Inc. (Contract A) $1,762,800 Walker Environmental Group Inc. $1,288,200 RIC (Harmony) Inc.* $1,593,300* *Submission did not pass Mandatory Submission and Qualification Requirements Contract B - 20,000 Tonnes without Haulage Supplier Name Bid Price (including H.S.T.) Walker Environmental Group Inc. $2,576,400 RIC (Harmony) Inc.* $3,186,600 *Submission did not pass Mandatory Submission and Qualification Requirements Contract C - 10,000 Tonnes with Haulage Supplier Name Bid Price (including H.S.T.) TRY Recycling $2,031,288 Contract D - 20,000 Tonnes with Haulage Supplier Name Bid Price (including H.S.T.) TRY Recycling $4,062,576 ** Bid prices for initial term of contract (3 Years). The Contract Award Values shown on page 2 and 3 include optional services commencing in year 1 and a 3 percent CPI adjustment commencing in year 2 of the contract, in accordance with the Request for Quotation (RFQ). Conversely, the Summary of Bids above includes H.S.T only.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 3, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Quotations (RFQ) Number Doc 2467530267. Description: For the non-exclusive provision of Processing Services for up to 30,000 tonnes annually of Yard Waste (YW) with or without Haulage Services; from one (1) or more Suppliers to ensure Processing redundancy and manage seasonal YW generation, for a term of three (3) years from the date of award, with an option to extend the contract for one (1) additional two (2) year period, in accordance with the provisions and specifications contained in the Request for Quotation. Should the option(s) be exercised, the General Manager of Solid Waste Management Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions. This Request for Quotation (RFQ) permits two (2) contracts to be awarded in multiple ways in combination with the lowest bid price received for each tonnage option. Contract A for 10,000 tonnes and Contract B for 20,000 tonnes, both with City of Toronto providing haulage (Suppliers facility located less than 161 km) represent the best value to the City when compared to the options in which the Supplier provides haulage (Contract C and D). For fair evaluation purposes, a value of $3.48/km tonne was used to calculate the self-service cost to the City for providing haulage services from Toronto to the Suppliers facility. This procurement also included provisional optional pricing for an additional 5,000 tonnes processing capacity per year and bagging of compost - inclusive of transport & compost material per contract year. These optional services have been assumed fully exercised into the contract award value indicated below. The cost calculations below also reflect an estimated 3 percent increase in the Consumer Price Index commencing from year 2 of the contract, in accordance with the RFQ. Recommended Suppliers: 1. Contract A - 10,000 Tonne Capacity: Miller Waste Systems Inc. 2. Contract B - 20,000 Tonne Capacity: Walker Environmental Group Inc. Contract Award Value: 1. Miller Waste Systems Inc. -- Contract A From December 1, 2020 to November 30, 2023 $2,410,902 net of all applicable taxes and charges (incl. $803,634 for 3 years provisional pricing for optional tonnage and bagged compost) $2,724,319 including HST and all applicable charges $2,453,334 net of HST recoveries Option Period: December 1, 2023 to November 30, 2025 $1,730,224 net of all applicable taxes and charges (incl. $576,741 for 2 years provisional pricing for optional tonnage and bagged compost) $1,955,153 including HST and all applicable charges $1,760,676 net of HST recoveries The total potential cost for Contract A including the optional period and optional services is $4,214,010 net of HST recoveries, $4,141,126 net of all taxes and charges and, $4,679,472 including HST and applicable charges. 2. Walker Environmental Group Inc. - Contract B From December 1, 2020 to November 30, 2023 $3,405,386 net of all applicable taxes and charges (incl. $1,056,302 for 3 years provisional pricing for optional tonnage and bagged compost) $3,848,087 including HST and all applicable charges $3,465,321 net of HST recoveries Option Period: December 1, 2023 to November 30, 2025 $2,422,852 net of all applicable taxes and charges (incl. $736,993 for 2 years provisional pricing for optional tonnage and bagged compost) $2,737,823 including HST and all applicable charges $2,465,494 net of HST recoveries The total potential cost for Contract B including the optional period and optional services is $5,930,815 net of HST recoveries, $5,828,238 net of all taxes and charges and, $6,585,909 including HST and applicable charges. Contracts are expected to start on December 1, 2020, and end on November 30, 2023, with the option to renew the Contracts for one (1) additional two (2) year period. The total potential award for two (2) contracts identified in this report including all option years is $9,969,364 net of all applicable taxes and charges, $11,265,382 including HST and applicable charges. The total potential cost to the City is $10,144,825 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotations (RFQ) Number Doc 2467530267. Description: For the non-exclusive provision of Processing Services for up to 30,000 tonnes annually of Yard Waste (YW) with or without Haulage Services; from one (1) or more Suppliers to ensure Processing redundancy and manage seasonal YW generation, for a term of three (3) years from the date of award, with an option to extend the contract for one (1) additional two (2) year period, in accordance with the provisions and specifications contained in the Request for Quotation. Should the option(s) be exercised, the General Manager of Solid Waste Management Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions. This Request for Quotation (RFQ) permits two (2) contracts to be awarded in multiple ways in combination with the lowest bid price received for each tonnage option. Contract A for 10,000 tonnes and Contract B for 20,000 tonnes, both with City of Toronto providing haulage (Suppliers facility located less than 161 km) represent the best value to the City when compared to the options in which the Supplier provides haulage (Contract C and D). For fair evaluation purposes, a value of $3.48/km tonne was used to calculate the self-service cost to the City for providing haulage services from Toronto to the Suppliers facility. This procurement also included provisional optional pricing for an additional 5,000 tonnes processing capacity per year and bagging of compost - inclusive of transport & compost material per contract year. These optional services have been assumed fully exercised into the contract award value indicated below. The cost calculations below also reflect an estimated 3 percent increase in the Consumer Price Index commencing from year 2 of the contract, in accordance with the RFQ. Recommended Suppliers: 1. Contract A - 10,000 Tonne Capacity: Miller Waste Systems Inc. 2. Contract B - 20,000 Tonne Capacity: Walker Environmental Group Inc. Contract Award Value: 1. Miller Waste Systems Inc. -- Contract A From December 1, 2020 to November 30, 2023 $2,410,902 net of all applicable taxes and charges (incl. $803,634 for 3 years provisional pricing for optional tonnage and bagged compost) $2,724,319 including HST and all applicable charges $2,453,334 net of HST recoveries Option Period: December 1, 2023 to November 30, 2025 $1,730,224 net of all applicable taxes and charges (incl. $576,741 for 2 years provisional pricing for optional tonnage and bagged compost) $1,955,153 including HST and all applicable charges $1,760,676 net of HST recoveries The total potential cost for Contract A including the optional period and optional services is $4,214,010 net of HST recoveries, $4,141,126 net of all taxes and charges and, $4,679,472 including HST and applicable charges. 2. Walker Environmental Group Inc. - Contract B From December 1, 2020 to November 30, 2023 $3,405,386 net of all applicable taxes and charges (incl. $1,056,302 for 3 years provisional pricing for optional tonnage and bagged compost) $3,848,087 including HST and all applicable charges $3,465,321 net of HST recoveries Option Period: December 1, 2023 to November 30, 2025 $2,422,852 net of all applicable taxes and charges (incl. $736,993 for 2 years provisional pricing for optional tonnage and bagged compost) $2,737,823 including HST and all applicable charges $2,465,494 net of HST recoveries The total potential cost for Contract B including the optional period and optional services is $5,930,815 net of HST recoveries, $5,828,238 net of all taxes and charges and, $6,585,909 including HST and applicable charges. Contracts are expected to start on December 1, 2020, and end on November 30, 2023, with the option to renew the Contracts for one (1) additional two (2) year period. The total potential award for two (2) contracts identified in this report including all option years is $9,969,364 net of all applicable taxes and charges, $11,265,382 including HST and applicable charges. The total potential cost to the City is $10,144,825 net of HST recoveries.
BA113.3adopted
Solicitation Issued: September 11, 2020 Solicitation Closed: October 5, 2020 Number of Addenda Issued: Four (4) Number of Bids: Four (4) Table 2: Summary of Bids Received for Request for Tender (RFT), Ariba Doc Number 2592857459 including bid price Bidder Name Bid Price (including H.S.T.) * Sanscon Construction Limited $9,379,972.93* CRCE Construction Limited $9,577,797.11 Duron Ontario Limited $11,532,557.39 Grascan Construction Limited $12,673,373.75 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 26, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT) Ariba Doc Number 2592857459 Contract No. 20ECS-TI-20SP Description: For reconstruction of Toronto Transit Commission (TTC) Track Allowance, street lighting installation and Landscaping work on Wellington Street from west of Yonge Street to Church Street; and on Church Street from Front Street to King Street. Recommended Supplier: Sanscon Construction Limited Contract Award Value: $8,300,861 net of all applicable taxes and charges $9,379,973 including HST and all applicable charges $8,446,956 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT) Ariba Doc Number 2592857459, Contract No. 20ECS-TI-20SP Description: For reconstruction of Toronto Transit Commission (TTC) Track Allowance, street lighting installation and Landscaping work on Wellington Street from west of Yonge Street to Church Street; and on Church Street from Front Street to King Street. Recommended Supplier: Sanscon Construction Limited Contract Award Value: $8,300,861 net of all applicable taxes and charges $9,379,973 including HST and all applicable charges $8,446,956 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022.