Bid Award Panel
The full agenda, as filed
All 4 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA115.1adopted
Solicitation Issued: August 30, 2024 Solicitation Closed: September 26, 2024 Number of Addenda Issued: One (1) Number of Bids: Six (6) Table 2: Summary of Bid Received including bid price. Supplier Name Bid Price (excluding H.S.T.) Allied Medical Instruments Inc. $128,240.00* 9195-6664 Quebec Inc. o/a EMRN $137,580.00 The Stevens Company LTD** $183,910.00 Ontario Medical Supply Inc. $216,145.00 Trudell Healthcare Solutions Inc.** $269,993.00 McArthur Medical Sales Inc. $277,610.00 * Bid price does not contain the 20 percent for miscellaneous items ** Supplier was found non-compliant with the mandatory requirements
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 9, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc4683164573 Description: For the non-exclusive supply and delivery of disposable bag valve masks to various Purchasing and Materials Management (Stores) locations. The term of the Contract is to be for a period of one (1) year from the date of award, with the option to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Allied Medical Instruments Inc. Contract Award Value: $153,888 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $173,893 including HST and all applicable charges. $156,596 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025. Option Year 1 (January 1, 2026 to December 31, 2026) $158,505 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $179,111 including all applicable taxes and charges. $161,295 net of HST recoveries Option Year 2 (January 1, 2027 to December 31, 2027) $163,260 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $184,484 including all applicable taxes and charges. $166,133 net of HST recoveries Option Year 3 (January 1, 2028 to December 31, 2028) $168,158 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $190,019 including all applicable taxes and charges. $171,118 net of HST recoveries Option Year 4 (January 1, 2029 to December 31, 2029) $173,203 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $195,719 including all applicable taxes and charges. $176,251 net of HST recoveries The total potential contract award including all option years is $817,014 net of all applicable taxes and charges and $923,226 including all applicable taxes and charges. The total potential cost to the City including option years is $831,393 net of HST recoveries. The above cost calculations reflect an estimated annual three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation, Doc4683164573 Description: For the non-exclusive supply and delivery of disposable bag valve masks to various Purchasing and Materials Management (Stores) locations. The term of the Contract is to be for a period of one (1) year from the date of award, with the option to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Allied Medical Instruments Inc. Contract Award Value: $153,888 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $173,893 including HST and all applicable charges. $156,596 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025. Option Year 1 (January 1, 2026 to December 31, 2026) $158,505 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $179,111 including all applicable taxes and charges. $161,295 net of HST recoveries Option Year 2 (January 1, 2027 to December 31, 2027) $163,260 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $184,484 including all applicable taxes and charges. $166,133 net of HST recoveries Option Year 3 (January 1, 2028 to December 31, 2028) $168,158 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $190,019 including all applicable taxes and charges. $171,118 net of HST recoveries Option Year 4 (January 1, 2029 to December 31, 2029) $173,203 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $195,719 including all applicable taxes and charges. $176,251 net of HST recoveries The total potential contract award including all option years is $817,014 net of all applicable taxes and charges and $923,226 including all applicable taxes and charges. The total potential cost to the City including option years is $831,393 net of HST recoveries. The above cost calculations reflect an estimated annual three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.
BA115.2adopted
Solicitation Issued: August 22, 2024 Solicitation Closed: October 25, 2024 Number of Addenda Issued: Seven (7) Number of Bids: Five (5) Table 2: Summary of Bids Received Supplier Name Parsons Inc Stantec Consulting Ltd. Egis Canada Ltd. Gannett Fleming Canada ULC EXP Services Inc. *Pursuant to the Request for Proposals document, the contract award value includes contingency. Range of Scores: 82.0 -75.3
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 9, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Doc4726186752, Contract Number RFP-24ECS-BE-01GB Description: Engineering Services for the Detailed Design of the F.G. Gardiner Expressway Rehabilitation between Highway 427 and the Humber River. Recommended Supplier: Parsons Inc. Contract Award Value: $12,157,624 net of all applicable taxes and charges $13,738,115 including HST and all applicable charges $12,371,598 net of HST recoveries Contract is expected to start on date of award and end December 31, 2031.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Doc4726186752, Contract Number RFP-24ECS-BE-01GB Description: Engineering Services for the Detailed Design of the F.G. Gardiner Expressway Rehabilitation between Highway 427 and the Humber River. Recommended Supplier: Parsons Inc. Contract Award Value: $12,157,624 net of all applicable taxes and charges $13,738,115 including HST and all applicable charges $12,371,598 net of HST recoveries Contract is expected to start on date of award and end December 31, 2031.
BA115.3adopted
Solicitation Issued: October 15, 2024 Solicitation Closed: November 26, 2024 Number of Addenda Issued: Eight (8) Number of Bids: Six (6) Table 2: Summary of Bids Received Supplier Names Doug Dixon & Associates Inc.* EXP Services Inc. Gannett Fleming Canada ULC GHD Limited Egis Canada Inc. WSP Canada Inc. *Pursuant to the Request for Proposal document, the contract award value includes contingency. Range of Scores: 91.2 - 76.1
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 9, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Doc4791327079, Contract RFP-24ECS-BE-03AM Description: Engineering Services for Citywide Biennial Bridge Inspection Assignment Evaluation Recommended Supplier: Doug Dixon & Associates Inc. Contract Award Value: $6,267,431 net of all applicable taxes and charges $7,082,197 including HST and all applicable charges $6,377,738 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2030.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Doc4791327079, Contract RFP-24ECS-BE-03AM Description: Engineering Services for Citywide Biennial Bridge Inspection Assignment Evaluation Recommended Supplier: Doug Dixon & Associates Inc. Contract Award Value: $6,267,431 net of all applicable taxes and charges $7,082,197 including HST and all applicable charges $6,377,738 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2030.
BA115.4adopted
Solicitation Issued: November 15, 2022 Solicitation Closed: January 17, 2023 Number of Addenda Issued: Five (5) Number of Bids: Eighteen (18)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 9, 2025) from the Chief Procurement Officer: Solicitation Number: Sourcewell Request for Proposal Number 011723-CNH-1 Sourcing Project WS4655924447 Description: For the non-exclusive supply and delivery of fifteen (15) various diesel powered heavy construction equipment with related accessories and attachments in 2025, with an option to purchase additional seventeen (17) units in 2025, six (6) units in 2026, pending budget availability. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase fourteen (14) units in 2028. This contract is for twenty-eight (28) months, with the option to extend the contract to one (1) additional one-year term under the same terms and conditions from the date of award. Recommended Supplier: Nors Construction Equipment Canada ST, LP (formerly Strongco Limited Partnership) Contract Award Value: $11,732,533 net of all applicable taxes and charges $13,257,762 including HST and all applicable charges $11,939,025 net of HST recoveries Contract is expected to start on date of award and end on April 14, 2027. Option Year 1 (April 15, 2027 to April 14, 2028) $5,693,336 net of all applicable taxes and charges $6,433,469 including HST and all applicable charges $5,793,538 net of HST recoveries The total potential contract award including option year is $19,691,231 including HST and all applicable charges and $17,425,869 net of all applicable taxes and charges. The total potential cost to the City, including option year, is $17,732,563 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body: Solicitation Number: Sourcewell Request for Proposal Number 011723-CNH-1 Sourcing Project WS4655924447 Description: For the non-exclusive supply and delivery of fifteen (15) various diesel powered heavy construction equipment with related accessories and attachments in 2025, with an option to purchase additional seventeen (17) units in 2025, six (6) units in 2026, pending budget availability. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase fourteen (14) units in 2028. This contract is for twenty-eight (28) months, with the option to extend the contract to one (1) additional one-year term under the same terms and conditions from the date of award. Recommended Supplier: Nors Construction Equipment Canada ST, LP (formerly Strongco Limited Partnership) Contract Award Value: $11,732,533 net of all applicable taxes and charges $13,257,762 including HST and all applicable charges $11,939,025 net of HST recoveries Contract is expected to start on date of award and end on April 14, 2027. Option Year 1 (April 15, 2027 to April 14, 2028) $5,693,336 net of all applicable taxes and charges $6,433,469 including HST and all applicable charges $5,793,538 net of HST recoveries The total potential contract award including option year is $19,691,231 including HST and all applicable charges and $17,425,869 net of all applicable taxes and charges. The total potential cost to the City, including option year, is $17,732,563 net of HST recoveries.