Bid Award Panel
The full agenda, as filed
All 4 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA185.1adopted
Solicitation Issued: January 18, 2022 Solicitation Closed: March 14, 2022 Number of Addenda Issued: Four (4) Number of Bids: (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Tab Products Co. LLC $305,463.80
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 21, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotations, Ariba Document Number 3169200501 Description: For the non-exclusive supply and delivery of Record Management System Labels for the City of Toronto (Stores) from the date of award to March 31, 2023, with the option to renew the contract for four (4) additional separate one (1) year option periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor. The Stores Division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, the Manager of Materials Management and Stores will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: Tab Products Co. LLC Contract Award Value: $381,830 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $431,468 including HST and all applicable charges $388,550 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2023. Option Year 1 (April 1, 2023 to March 31, 2024) $393,285 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $444,412 including all applicable taxes and charges $400,207 net of HST recoveries Option Year 2 (April 1, 2024 to March 31, 2025) $405,084 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $457,744 including all applicable taxes and charges $412,213 net of HST recoveries Option Year 3 (April 1, 2025 to March 31, 2026) $417,236 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $471,477 including all applicable taxes and charges $424,580 net of HST recoveries Option Year 4 (April 1, 2026 to March 31, 2027) $429,753 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $485,621 including all applicable taxes and charges $437,317 net of HST recoveries The total potential contract award including all option years is $2,290,721 including all applicable taxes and charges and $2,027,186 net of all applicable taxes and charges. The total potential cost to the City including all option years is $2,062,865 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotations, Ariba Document Number 3169200501 Description: For the non-exclusive supply and delivery of Record Management System Labels for the City of Toronto (Stores) from the date of award to March 31, 2023, with the option to renew the contract for four (4) additional separate one (1) year option periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor. The Stores Division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, the Manager of Materials Management and Stores will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: Tab Products Co. LLC Contract Award Value: $381,830 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $431,468 including HST and all applicable charges $388,550 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2023. Option Year 1 (April 1, 2023 to March 31, 2024) $393,285 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $444,412 including all applicable taxes and charges $400,207 net of HST recoveries Option Year 2 (April 1, 2024 to March 31, 2025) $405,084 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $457,744 including all applicable taxes and charges $412,213 net of HST recoveries Option Year 3 (April 1, 2025 to March 31, 2026) $417,236 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $471,477 including all applicable taxes and charges $424,580 net of HST recoveries Option Year 4 (April 1, 2026 to March 31, 2027) $429,753 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $485,621 including all applicable taxes and charges $437,317 net of HST recoveries The total potential contract award including all option years is $2,290,721 including all applicable taxes and charges and $2,027,186 net of all applicable taxes and charges. The total potential cost to the City including all option years is $2,062,865 net of HST recoveries.
BA185.2adopted
Solicitation Issued: January 19, 2022 Solicitation Closed: February 15, 2022. Number of Addenda Issued: Eight (8) Number of Bids: Eight (8) Table 2: Summary of Bids Received for Ariba Document Number 3231038663 including base bid price, fixed price cash allowance and separate price item Supplier Name Bid Price (excluding HST) Martinway Contracting Ltd $994,023 Anacond Contracting Inc $1,004,162 373044 Ontario Ltd. $1,041,136 Joe Pace and Sons Contracting Inc. $1,080,370 Canada Construction Limited $1,087,750 Brook Restoration Ltd $1,151,208 Alpeza General Contracting Inc $1,167,940 Rossclair Contractors Inc $1,572,700
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 21, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3231038663, Contract Number 21-PFR-200 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete the Dovercourt Boys and Girls Club State of Good Repair project, on behalf of the Parks, Forestry, and Recreation Division of the City of Toronto. Recommended Supplier: Martinway Contracting Ltd Contract Award Value: $1,119,023 net of all applicable taxes and charges $1,264,496 including HST and all applicable charges $1,138,718 net of HST recoveries The contract is expected to start following the date of award and end by December 30th, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3231038663, Contract Number 21-PFR-200 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete the Dovercourt Boys and Girls Club State of Good Repair project, on behalf of the Parks, Forestry, and Recreation Division of the City of Toronto. Recommended Supplier: Martinway Contracting Ltd Contract Award Value: $1,119,023 net of all applicable taxes and charges $1,264,496 including HST and all applicable charges $1,138,718 net of HST recoveries The contract is expected to start following the date of award and end by December 30th, 2022.
BA185.3adopted
Solicitation Issued: March 7, 2022 Solicitation Closed: April 6, 2022 Number of Addenda Issued: none Number of Bids: 1 Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) The Canadian Centre for Mosquito Management Inc. $248,279 * Only one bid is received
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 21, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3372382934 Description: For the non-exclusive supply, delivery, and application of Bacillus Thuringiensis Israelensis for Surface Water Larvaciding and Methoprene Granules (pellets) for City owned and maintained catch basins and Vectolex Water Soluble Pouches to be used in environmentally sensitive catch basins. It also includes mosquito larvae surveillance and adult mosquito trapping for the City of Toronto Public Health Division. The term of the contract is for a period of one (1) year, with the option to renew the contract for four (4) additional separate (1) year periods. Note: Should the option(s) be exercised, then the Director of Finance and Administration will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: The Canadian Centre for Mosquito Management Inc. Contract Award Value: $248,279 net of all applicable taxes and charges $280,555 including HST and all applicable charges $252,649 net of HST recoveries Contract is expected to start on May 16, 2022 and end on October 30, 2022. Option Year 1: May 16, 2023 to October 30, 2023 $255,727 net of all applicable taxes and charges $288,972 including HST and all applicable charges $260,228 net of HST recoveries Option Year 2: May 16, 2024 to October 30, 2024 $263,399 net of all applicable taxes and charges $297,641 including HST and all applicable charges $268,035 net of HST recoveries Option Year 3: May 16, 2025 to October 30, 2025 $271,301 net of all applicable taxes and charges $306,570 including HST and all applicable charges $276,076 net of HST recoveries Option Year 4: May 16, 2026 to October 30, 2026 $279,440 net of all applicable taxes and charges $315,767 including HST and all applicable charges $284,358 net of HST recoveries The above cost calculations for the Option Year reflect an estimated annual 5 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3372382934 Description: For the non-exclusive supply, delivery, and application of Bacillus Thuringiensis Israelensis for Surface Water Larvaciding and Methoprene Granules (pellets) for City owned and maintained catch basins and Vectolex Water Soluble Pouches to be used in environmentally sensitive catch basins. It also includes mosquito larvae surveillance and adult mosquito trapping for the City of Toronto Public Health Division. The term of the contract is for a period of one (1) year, with the option to renew the contract for four (4) additional separate (1) year periods. Note: Should the option(s) be exercised, then the Director of Finance and Administration will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: The Canadian Centre for Mosquito Management Inc. Contract Award Value: $248,279 net of all applicable taxes and charges $280,555 including HST and all applicable charges $252,649 net of HST recoveries Contract is expected to start on May 16, 2022 and end on October 30, 2022. Option Year 1: May 16, 2023 to October 30, 2023 $255,727 net of all applicable taxes and charges $288,972 including HST and all applicable charges $260,228 net of HST recoveries Option Year 2: May 16, 2024 to October 30, 2024 $263,399 net of all applicable taxes and charges $297,641 including HST and all applicable charges $268,035 net of HST recoveries Option Year 3: May 16, 2025 to October 30, 2025 $271,301 net of all applicable taxes and charges $306,570 including HST and all applicable charges $276,076 net of HST recoveries Option Year 4: May 16, 2026 to October 30, 2026 $279,440 net of all applicable taxes and charges $315,767 including HST and all applicable charges $284,358 net of HST recoveries The above cost calculations for the Option Year reflect an estimated annual 5 percent increase as per the Consumer Price Index.
BA185.4adopted
Solicitation Issued: March 8, 2022 Solicitation Closed: March 24, 2022 Number of Addenda Issued: Zero (0) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Bid Price (excluding HST) *RAFAT GENERAL CONTRACTOR INC $1,248,150.00 **AQUA TECH SOLUTIONS INC $1,277,724.00 PTR PAVING $1,375,210.80 * Supplier was found non-compliant with mandatory requirements. ** Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 14, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Doc Number 3395907506, Contract 22TR-OM-111-EY-BR Description: Minor Bridge Repairs, Bridge Deck Flushing, Chipping Loose Concrete from Bridges and Minor Retaining Wall Repairs at Various Locations on City of Toronto Roads Recommended Supplier: Aqua Tech Solutions Inc. Contract Award Value: $1,347,724 net of all applicable taxes and charges $1,522,928 including HST and all applicable charges $1,371,444 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Doc Number 3395907506, Contract 22TR-OM-111-EY-BR Description: Minor Bridge Repairs, Bridge Deck Flushing, Chipping Loose Concrete from Bridges and Minor Retaining Wall Repairs at Various Locations on City of Toronto Roads Recommended Supplier: Aqua Tech Solutions Inc. Contract Award Value: $1,347,724 net of all applicable taxes and charges $1,522,928 including HST and all applicable charges $1,371,444 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022.