Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA2.1adopted
Call Issued: September 2, 2022 Call Closed: October 4, 2022 Number of Addenda Issued: Four (4) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price, net of HST recoveries Company Tender Price BDA Inc. $3,417,181 * * Pursuant to the Request for Tender document the contract award value includes the contingency allowance.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 17, 2022) from the Acting Chief Procurement Officer: Call Number: Request for Tender, Ariba Document Number 3609631636 Description: Workplace Modernization Construction Fit-out of Office Floors City Hall 5 East and City Hall 22 East at City Hall, located at 100 Queen Street West, Toronto Recommended Bidder: BDA Inc. Contract Award Value: $3,806,421 net of all applicable taxes and charges $4,301,256 including HST and all applicable charges $3,873,414 net of HST recoveries Contract is expected to start on date of award and the project is expected to end by April 1, 2023
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Tender, Ariba Document Number 3609631636 Description: Workplace Modernization Construction Fit-out of Office Floors City Hall 5 East and City Hall 22 East at City Hall, located at 100 Queen Street West, Toronto Recommended Bidder: BDA Inc. Contract Award Value: $3,806,421 net of all applicable taxes and charges $4,301,256 including HST and all applicable charges $3,873,414 net of HST recoveries Contract is expected to start on date of award and the project is expected to end by April 1, 2023
BA2.2adopted
Solicitation Issued: August 19, 2022 Solicitation Closed: October 3, 2022 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price, net of HST recoveries Bidder Name Bid Price (excluding HST) BDA Inc. $7,238,000 * BROOK RESTORATION LTD. $7,246,443 MJ DIXON CONSTRUCTION $8,573,000 ** * Pursuant to the Request for Tender document the contract award value includes the contingency allowance. ** Bidder was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 17, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3626628661 Description: Renovation of Existing 3 Storey Building located at 233 Carlton Renovation, Toronto Recommended Supplier: BDA Inc. Contract Award Value: $8,646,800 net of all applicable taxes and charges $9,770,884 including HST and all applicable charges $8,798,984 net of HST recoveries Contract is expected to start on date of award and end on January 31, 2024.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3626628661 Description: Renovation of Existing 3 Storey Building located at 233 Carlton Renovation, Toronto Recommended Supplier: BDA Inc. Contract Award Value: $8,646,800 net of all applicable taxes and charges $9,770,884 including HST and all applicable charges $8,798,984 net of HST recoveries Contract is expected to start on date of award and end on January 31, 2024.
BA2.3adopted
Solicitation Issued: April 11, 2022 Solicitation Closed: May 9, 2022 Number of Addenda Issued: Two (2) Number of Bids: Eight (8) Table 2: Summary of Bids Received For Ariba Document Number 3088113679 Respondent Name ECOH Management Inc. Fisher Engineering Ltd. Pinchin Ltd. Safetech Environmental Ltd. OH Environmental Inc. Bluemetric Environmental Inc. RiskCheck Environmental S2S Environmental Inc. Range of Scores: Total Scores for Stage 2 and 3: 79.20 - 91.09 points
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 17, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Supplier Qualification Ariba Document Number 3088113679. Description: To establish a roster of suppliers eligible to provide professional hazardous materials and designated substances consulting services to Corporate Real Estate Management Division (Project Management Office) on an "as and when required" basis, for a period of three (3) years from date of award, with options in favour of the City to extend the agreement for up to one (1) separate one (1) year period. Should the option(s) be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 1. ECOH Management Inc. 2. Fisher Engineering Ltd. 3. Pinchin Ltd. 4. Safetech Environmental Ltd. Contract Award Value: ECOH Management Inc. $2,250,000 net of all applicable taxes and charges $2,542,500 including HST and all applicable charges $2,289,600 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025 Option Year 1 January 1, 2026 to December 31, 2026 $750,000 net of all applicable taxes and charges $847,500 including HST and all applicable charges $763,200 net of HST recoveries The total potential award to ECOH Management Inc. including option year is $3,052,800 net of HST recoveries, $3,000,000 net of all applicable taxes and charges, and $3,390,000 including HST and all applicable charges. Fisher Engineering Ltd. $2,250,000 net of all applicable taxes and charges $2,542,500 including HST and all applicable charges $2,289,600 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025 Option Year 1 January 1, 2026 to December 31, 2026 $750,000 net of all applicable taxes and charges $847,500 including HST and all applicable charges $763,200 net of HST recoveries The total potential award to Fisher Engineering Ltd. including all option years is $3,052,800 net of HST recoveries, $3,000,000 net of all applicable taxes and charges, and $3,390,000 including HST and all applicable charges. Pinchin Ltd. $2,250,000 net of all applicable taxes and charges $2,542,500 including HST and all applicable charges $2,289,600 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025 Option Year 1 January 1, 2026 to December 31, 2026 $750,000 net of all applicable taxes and charges $847,500 including HST and all applicable charges $763,200 net of HST recoveries The total potential award to Pinchin Ltd. including all option years is $3,052,800 net of HST recoveries, $3,000,000 net of all applicable taxes and charges, and $3,390,000 including HST and all applicable charges. Safetech Environmental Ltd. $2,250,000 net of all applicable taxes and charges $2,542,500 including HST and all applicable charges $2,289,600 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025 Option Year 1 January 1, 2026 to December 31, 2026 $750,000 net of all applicable taxes and charges $847,500 including HST and all applicable charges $763,200 net of HST recoveries The total potential award to Safetech Environmental Ltd. including all option years is $3,052,800 net of HST recoveries, $3,000,000 net of all applicable taxes and charges, and $3,390,000 including HST and all applicable charges. Summary: The total potential contract award identified in this report including optional periods for all contracts is $12,000,000 net of all applicable taxes and charges, or $13,560,000 including all applicable taxes and charges. The total potential cost to the City including optional periods for all contacts is $12,211,200 net of HST recoveries.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Supplier Qualification Ariba Document Number 3088113679. Description: To establish a roster of suppliers eligible to provide professional hazardous materials and designated substances consulting services to Corporate Real Estate Management Division (Project Management Office) on an "as and when required" basis, for a period of three (3) years from date of award, with options in favour of the City to extend the agreement for up to one (1) separate one (1) year period. Should the option(s) be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 1. ECOH Management Inc. 2. Fisher Engineering Ltd. 3. Pinchin Ltd. 4. Safetech Environmental Ltd. Contract Award Value: ECOH Management Inc. $2,250,000 net of all applicable taxes and charges $2,542,500 including HST and all applicable charges $2,289,600 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025 Option Year 1 January 1, 2026 to December 31, 2026 $750,000 net of all applicable taxes and charges $847,500 including HST and all applicable charges $763,200 net of HST recoveries The total potential award to ECOH Management Inc. including option year is $3,052,800 net of HST recoveries, $3,000,000 net of all applicable taxes and charges, and $3,390,000 including HST and all applicable charges. Fisher Engineering Ltd. $2,250,000 net of all applicable taxes and charges $2,542,500 including HST and all applicable charges $2,289,600 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025 Option Year 1 January 1, 2026 to December 31, 2026 $750,000 net of all applicable taxes and charges $847,500 including HST and all applicable charges $763,200 net of HST recoveries The total potential award to Fisher Engineering Ltd. including all option years is $3,052,800 net of HST recoveries, $3,000,000 net of all applicable taxes and charges, and $3,390,000 including HST and all applicable charges. Pinchin Ltd. $2,250,000 net of all applicable taxes and charges $2,542,500 including HST and all applicable charges $2,289,600 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025 Option Year 1 January 1, 2026 to December 31, 2026 $750,000 net of all applicable taxes and charges $847,500 including HST and all applicable charges $763,200 net of HST recoveries The total potential award to Pinchin Ltd. including all option years is $3,052,800 net of HST recoveries, $3,000,000 net of all applicable taxes and charges, and $3,390,000 including HST and all applicable charges. Safetech Environmental Ltd. $2,250,000 net of all applicable taxes and charges $2,542,500 including HST and all applicable charges $2,289,600 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025 Option Year 1 January 1, 2026 to December 31, 2026 $750,000 net of all applicable taxes and charges $847,500 including HST and all applicable charges $763,200 net of HST recoveries The total potential award to Safetech Environmental Ltd. including all option years is $3,052,800 net of HST recoveries, $3,000,000 net of all applicable taxes and charges, and $3,390,000 including HST and all applicable charges. Summary: The total potential contract award identified in this report including optional periods for all contracts is $12,000,000 net of all applicable taxes and charges, or $13,560,000 including all applicable taxes and charges. The total potential cost to the City including optional periods for all contacts is $12,211,200 net of HST recoveries.
BA2.4adopted
Solicitation Issued: September 2, 2022 Solicitation Closed: September 26, 2022 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received including Bid Price Supplier Name Bid Price (excluding HST and 25 percent for miscellaneous items) 1032396 Ontario Ltd. o/a KJV Courier Services $220,449.08 Trailermaster Freight Carriers Ltd $366,246.71
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 17, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3516996138 Description: For the non-exclusive supply and delivery of Courier Services for Toronto Paramedic Services, Toronto Fire Services and Toronto Employment and Social Services Divisions, from December 1, 2022 to November 30, 2023, with the option to renew the Contract for up to four (4) separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the options be exercised then the Chiefs of Toronto Paramedic Services and Fire Services, and The General Manager of Employment and Social Services will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: KJV Courier Services Contract Award Value: $243,860 net of all applicable taxes and charges (Including 25 percent for miscellaneous items) $275,561 including HST and all applicable charges $248,152 net of HST recoveries Contract is expected to start on December 1, 2022, and end on November 30, 2023. Option Year 1: (December 1, 2023 - November 30, 2024) $251,175 net of all applicable taxes and charges (Including 25 percent for miscellaneous items) $283,828 including HST and all applicable charges $255,596 net of HST recoveries Option Year 2: (December 1, 2024 - November 30, 2025) $258,711 net of all applicable taxes and charges (Including 25 percent for miscellaneous items) $292,343 including HST and all applicable charges $263,264 net of HST recoveries Option Year 3: (December 1, 2025 - November 30, 2026) $266,472 net of all applicable taxes and charges (Including 25 percent for miscellaneous items) $301,113 including HST and all applicable charges $271,162 net of HST recoveries Option Year 4: (December 1, 2026 - November 30, 2027) $274,466 net of all applicable taxes and charges (Including 25 percent for miscellaneous items) $310,147 including HST and all applicable charges $279,297 net of HST recoveries The total potential contract award including all option years $1,462,993 including all applicable taxes and charges and $1,294,684 net of all applicable taxes and charges. The total potential cost to the City including all option years is $1,317,470 net of HST recoveries The above cost calculations for the option periods reflect an estimated three (3) percent Consumer Price Index percent increase applied annually to the annual cost after the initial year.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3516996138 Description: For the non-exclusive supply and delivery of Courier Services for Toronto Paramedic Services, Toronto Fire Services and Toronto Employment and Social Services Divisions, from December 1, 2022 to November 30, 2023, with the option to renew the Contract for up to four (4) separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the options be exercised then the Chiefs of Toronto Paramedic Services and Fire Services, and The General Manager of Employment and Social Services will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: KJV Courier Services Contract Award Value: $243,860 net of all applicable taxes and charges (Including 25 percent for miscellaneous items) $275,561 including HST and all applicable charges $248,152 net of HST recoveries Contract is expected to start on December 1, 2022, and end on November 30, 2023. Option Year 1: (December 1, 2023 - November 30, 2024) $251,175 net of all applicable taxes and charges (Including 25 percent for miscellaneous items) $283,828 including HST and all applicable charges $255,596 net of HST recoveries Option Year 2: (December 1, 2024 - November 30, 2025) $258,711 net of all applicable taxes and charges (Including 25 percent for miscellaneous items) $292,343 including HST and all applicable charges $263,264 net of HST recoveries Option Year 3: (December 1, 2025 - November 30, 2026) $266,472 net of all applicable taxes and charges (Including 25 percent for miscellaneous items) $301,113 including HST and all applicable charges $271,162 net of HST recoveries Option Year 4: (December 1, 2026 - November 30, 2027) $274,466 net of all applicable taxes and charges (Including 25 percent for miscellaneous items) $310,147 including HST and all applicable charges $279,297 net of HST recoveries The total potential contract award including all option years $1,462,993 including all applicable taxes and charges and $1,294,684 net of all applicable taxes and charges. The total potential cost to the City including all option years is $1,317,470 net of HST recoveries The above cost calculations for the option periods reflect an estimated three (3) percent Consumer Price Index percent increase applied annually to the annual cost after the initial year.
BA2.5adopted
Solicitation Issued: June 28, 2022 Solicitation Closed: August 22, 2022 Number of Addenda Issued: Three (3) Number of Bids: Five (5) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST and based on a bid quantity of 20 trucks) Dependable Truck and Tank Limited $20,684,600.00 City View Speciality Vehicles * $21,099,634.60 Kovatch Mobile Equipment Inc. * $21,587,780.00 Safetek Emergency Vehicles Ltd. $22,817,000.00 Fort Garry Fire Trucks Ltd. * $11,116,409.10 * Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 17, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3536109096 Description: For the non-exclusive supply and delivery of ten (10) Rescue-Pumper Fire Trucks for Toronto Fire Services. The term of the agreement is to be from the date of award to the final delivery of the units, approximately June 30, 2024. The Request for Quotation is structured to award two (2) separate contracts to the two (2) lowest suppliers meeting specifications. Toronto Fire Services will proceed with the purchase of ten (10) Rescue-Pumper Fire Trucks. Each Supplier shall be assigned 50 percent of the total estimated annual quantities as stated in the Request for Quotation. Recommended Supplier: Dependable Truck and Tank Limited Contract Award Value: $5,113,395 net of all applicable taxes and charges $5,778,136 including HST and all applicable charges $5,203,391 net of HST recoveries Recommended Supplier: Safetek Emergency Vehicles Ltd. Contract Award Value: $5,704,250 net of all applicable taxes and charges $6,445,803 including HST and all applicable charges $5,804,645 net of HST recoveries The contract is expected to start on date of award and end on June 30, 2024. The total potential contract award identified in this report for both contract awards is $10,817,645 net of all taxes and $12,223,939 including applicable taxes and charges. The total potential cost to the City for both contract awards is $11,008,036 net of HST recoveries.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3536109096 Description: For the non-exclusive supply and delivery of ten (10) Rescue-Pumper Fire Trucks for Toronto Fire Services. The term of the agreement is to be from the date of award to the final delivery of the units, approximately June 30, 2024. The Request for Quotation is structured to award two (2) separate contracts to the two (2) lowest suppliers meeting specifications. Toronto Fire Services will proceed with the purchase of ten (10) Rescue-Pumper Fire Trucks. Each Supplier shall be assigned 50 percent of the total estimated annual quantities as stated in the Request for Quotation. Recommended Supplier: Dependable Truck and Tank Limited Contract Award Value: $5,113,395 net of all applicable taxes and charges $5,778,136 including HST and all applicable charges $5,203,391 net of HST recoveries Recommended Supplier: Safetek Emergency Vehicles Ltd. Contract Award Value: $5,704,250 net of all applicable taxes and charges $6,445,803 including HST and all applicable charges $5,804,645 net of HST recoveries The contract is expected to start on date of award and end on June 30, 2024. The total potential contract award identified in this report for both contract awards is $10,817,645 net of all taxes and $12,223,939 including applicable taxes and charges. The total potential cost to the City for both contract awards is $11,008,036 net of HST recoveries.