Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA20.1adopted
Solicitation Issued: August 9, 2022 Solicitation Closed: September 15, 2022 Number of Addenda Issued: Four (4) Number of Bids: 1 Bid for Category 1, 2 Bids for Category 2, 1 Bid for Category 3 Table 4: Summary of Bids Received Category Service Level 1 Supplier Name Canadian Hearing Services Category Service Level 2 Supplier Name Canadian Hearing Services Sign Language Interpreting Associates Ottawa Inc. Category Service Level 3 Supplier Name Canadian Hearing Services Range of Scores: Not applicable
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 23, 2023) from the Chief Procurement Officer: Solicitation Number: RFP Ariba Document Number 3218413414 Description: The provisions of Communication Access Realtime Translation, American Sign Language Interpretation, translation and video captioning services for various divisions to multiple locations throughout the City of Toronto, as and when required for a period of three (3) years with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) additional separate one (1) year periods. Divisions involved will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, the City Clerk or designate will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Canadian Hearing Services for Categories 1, 2 and 3 Contract Award Value: $822,720 net of all applicable taxes and charges $929,674 including HST and all applicable charges $837,200 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025. Option Year 1: January 1 2026 to December 31, 2026 $274,240 net of all applicable taxes and charges, $309,891 including HST and all applicable charges $279,067 net of HST recoveries Option Year 2: January 1 2026 to December 31, 2027 $274,240 net of all applicable taxes and charges $309,891 including HST and all applicable charges $279,067 net of HST recoveries The total potential contract award identified in this report, including all option years is $1,371,200 net of all applicable taxes and charges, and $1,549,456 inclusive of all taxes and charges. The total potential cost to the City is $1,395,333 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: RFP Ariba Document Number 3218413414 Description: The provisions of Communication Access Realtime Translation, American Sign Language Interpretation, translation and video captioning services for various divisions to multiple locations throughout the City of Toronto, as and when required for a period of three (3) years with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) additional separate one (1) year periods. Divisions involved will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, the City Clerk or designate will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Canadian Hearing Services for Categories 1, 2 and 3 Contract Award Value: $822,720 net of all applicable taxes and charges $929,674 including HST and all applicable charges $837,200 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025. Option Year 1: January 1 2026 to December 31, 2026 $274,240 net of all applicable taxes and charges, $309,891 including HST and all applicable charges $279,067 net of HST recoveries Option Year 2: January 1 2026 to December 31, 2027 $274,240 net of all applicable taxes and charges $309,891 including HST and all applicable charges $279,067 net of HST recoveries The total potential contract award identified in this report, including all option years is $1,371,200 net of all applicable taxes and charges, and $1,549,456 inclusive of all taxes and charges. The total potential cost to the City is $1,395,333 net of HST recoveries.
BA20.2adopted
Solicitation Issued: January 13th, 2023 Solicitation Closed: February 14th, 2023 Number of Addenda Issued: One (1) Number of Bids: Nine (9) Table 2: Summary of Bids Received including bid price: Supplier Name Bid Price (excluding H.S.T.) 1913574 Ontario Inc. o/a Royal Oak Tree Service $580,450** Salivan Landscape Inc. $596,875* Ontario Line Clearing & Tree Experts Inc. $845,885 Davey Tree Expert Co. of Canada/La Compagnie des Experts Pour Abres Davey $1,066,552 Lomco Limited $1,268,500 Forest Ridge Landscaping Inc. $1,330,940 CSL Group Ltd. $1,400,025 Horizon North Camp and Catering Partnership $1,401,959 1818620 Ontario Ltd. o/a Emission Tree $1,404,850 *Bidder was found non-compliant with mandatory requirements. **Pursuant to the Request for Quotation document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 23, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Document Number 3733064819 Description: For the non-exclusive supply and delivery of newly planted tree maintenance services for the City of Toronto's Parks, Forestry and Recreation Division, for the period from date of award until December 31st, 2023, with the option to renew for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: 1913574 Ontario Inc. o/a Royal Oak Tree Services Contract Award Value: $609,473 net of all applicable taxes and charges $688,704 including HST and all applicable charges $620,200 net of HST recoveries Contract is expected to start on Date of Award and end on December 31st, 2023. Option Year 1 (January 1st, 2024 to December 31st, 2024) $639,946 net of all applicable taxes and charges $723,139 including HST and all applicable charges $651,209 net of HST recoveries Option Year 2 (January 1st, 2025 to December 31st, 2025) $671,943 net of all applicable taxes and charges $759,296 including HST and all applicable charges $683,769 net of HST recoveries Option Year 3 (January 1st, 2026 to December 31st, 2026) $705,541 net of all applicable taxes and charges $797,261 including HST and all applicable charges $717,959 net of HST recoveries Option Year 4 (January 1st, 2027 to December 31st, 2027) $740,818 net of all applicable taxes and charges $837,124 including HST and all applicable charges $753,856 net of HST recoveries The total potential contract award including all option years is $3,367,721 net of all applicable taxes and charges and $3,805,524 including all applicable taxes and charges. The potential cost to the City including all option years is $3,426,993 net of HST recoveries. The above cost calculations reflect a 5 percent contingency award as well as a 5 percent vendor price adjustment applied annually.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Document Number 3733064819 Description: For the non-exclusive supply and delivery of newly planted tree maintenance services for the City of Toronto's Parks, Forestry and Recreation Division, for the period from date of award until December 31st, 2023, with the option to renew for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: 1913574 Ontario Inc. o/a Royal Oak Tree Services Contract Award Value: $609,473 net of all applicable taxes and charges $688,704 including HST and all applicable charges $620,200 net of HST recoveries Contract is expected to start on Date of Award and end on December 31st, 2023. Option Year 1 (January 1st, 2024 to December 31st, 2024) $639,946 net of all applicable taxes and charges $723,139 including HST and all applicable charges $651,209 net of HST recoveries Option Year 2 (January 1st, 2025 to December 31st, 2025) $671,943 net of all applicable taxes and charges $759,296 including HST and all applicable charges $683,769 net of HST recoveries Option Year 3 (January 1st, 2026 to December 31st, 2026) $705,541 net of all applicable taxes and charges $797,261 including HST and all applicable charges $717,959 net of HST recoveries Option Year 4 (January 1st, 2027 to December 31st, 2027) $740,818 net of all applicable taxes and charges $837,124 including HST and all applicable charges $753,856 net of HST recoveries The total potential contract award including all option years is $3,367,721 net of all applicable taxes and charges and $3,805,524 including all applicable taxes and charges. The potential cost to the City including all option years is $3,426,993 net of HST recoveries. The above cost calculations reflect a 5 percent contingency award as well as a 5 percent vendor price adjustment applied annually.
BA20.3adopted
Solicitation Issued: December 9, 2022 Solicitation Closed: February 15, 2023 Number of Addenda Issued: Six (6) Number of Bids: Three (3) Table 1: Summary of Bids Received for Request for Tender, Ariba Document Number 3764559128 including HST: Supplier Name Bid Price (excluding H.S.T.) MJ Dixon Construction Limited $6,923,000.00* Struct-Con Construction Ltd. $9,140,206.02 BDA Inc. $9,373,700.00 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 23, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3764559128 Description: Toronto Accessibility Upgrade Program (AODA) Tender Group Number 28 at 9 various buildings: 1. 1859 Kingston Road - Scarborough Arts Council 2. 116 Dorset Road - Fire Hall Number 223 3. 1313 Woodbine Ave - Fire Hall Number 224 4. 1904 Queen St E - Fire Hall Number 227 5. 23 Bluffers Park (7 Brimley Rd S) - Police Marine Sub-Station Number 1 - Bluffers Park 6. 313 Pharmacy Ave - West Scarborough Community Centre 7. 351 Birchmount Rd - Fire Museum - Fire Prevention Office 8. 3600 Danforth Ave - Fire Hall Number 225 9. 87 Main St - Fire Hall Number 226 Recommended Supplier: MJ Dixon Construction Ltd. Contract Award Value: $8,168,600 net of all applicable taxes and charges $9,230,518 including HST and all applicable charges $8,312,367 net of HST recoveries Contract is expected to start on date of award and end on January 17, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3764559128 Description: Toronto Accessibility Upgrade Program (AODA) Tender Group Number 28 at 9 various buildings: 1. 1859 Kingston Road - Scarborough Arts Council 2. 116 Dorset Road - Fire Hall Number 223 3. 1313 Woodbine Ave - Fire Hall Number 224 4. 1904 Queen St E - Fire Hall Number 227 5. 23 Bluffers Park (7 Brimley Rd S) - Police Marine Sub-Station Number 1 - Bluffers Park 6. 313 Pharmacy Ave - West Scarborough Community Centre 7. 351 Birchmount Rd - Fire Museum - Fire Prevention Office 8. 3600 Danforth Ave - Fire Hall Number 225 9. 87 Main St - Fire Hall Number 226 Recommended Supplier: MJ Dixon Construction Ltd. Contract Award Value: $8,168,600 net of all applicable taxes and charges $9,230,518 including HST and all applicable charges $8,312,367 net of HST recoveries Contract is expected to start on date of award and end on January 17, 2024.
BA20.4adopted
Solicitation Issued: December 9, 2022 Solicitation Closed: February 10, 2023 Number of Addenda Issued: Seven (7) Number of Bids: Two (2) Table 2: Summary of Bids Received for Ariba Document Number 3771926934 Supplier Name Doug Dixon & Associates Inc.* SNC-Lavalin Inc. *Pursuant to the RFP document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 23, 2023) from the Chief Procurement Officer: Solicitation Number: Ariba Document Number 3771926934, Contract Number RFP-22ECS-BE-18BSE Description: Don Valley Parkway Retaining Wall Rehabilitation Recommended Supplier: Doug Dixon & Associates Inc. Contract Award Value: $1,656,263 net of all applicable taxes and charges $1,871,576 including HST and all applicable charges $1,685,413 net of HST recoveries The contract is expected to start on the award date and end on December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Ariba Document Number 3771926934, Contract Number RFP-22ECS-BE-18BSE Description: Don Valley Parkway Retaining Wall Rehabilitation Recommended Supplier: Doug Dixon & Associates Inc. Contract Award Value: $1,656,263 net of all applicable taxes and charges $1,871,576 including HST and all applicable charges $1,685,413 net of HST recoveries The contract is expected to start on the award date and end on December 31, 2025.
BA20.5adopted
Solicitation Issued: January 12, 2023 Solicitation Closed: February 16, 2023 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Street Graffiti Solutions Inc. $ 632,900.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 23, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3782444242 Description: For the provision of all labour, materials and equipment necessary for the supply, delivery, and installation of anti-graffiti, anti-stick pole sleeves on utility poles, in various locations throughout various Business Improvement Areas (BIA) within the City of Toronto for Economic Development and Culture for a period of one (1) year from the date of award, with an option to renew the contract for an additional four (4) separate one (1) year periods, after a satisfactory review of the performance level over the prior term and in accordance with the City of Toronto's Purchasing Policies Recommended Supplier: Street Graffiti Solutions Inc. Contract Award Value: $632,900 net of all applicable taxes and charges $715,177 including HST and all applicable charges $644,039 net of HST recoveries Contract is expected to start following the date of award and end on March 31, 2024. Option Year 1 from April 1, 2024 to March 31, 2025 $651,887 net of all applicable taxes and charges $736,632 including all applicable taxes and charges $663,360 net of HST recoveries Option Year 2 from April 1, 2025 to March 31, 2026 $668,184 net of all applicable taxes and charges $755,048 including all applicable taxes and charges $679,944 net of HST recoveries Option Year 3 from April 1, 2026 to March 31, 2027 $684,889 net of all applicable taxes and charges $773,924 including all applicable taxes and charges $696,943 net of HST recoveries Option Year 4 from April 1, 2027 to March 31, 2028 $702,011 net of all applicable taxes and charges $793,272 including all applicable taxes and charges $714,366 net of HST recoveries The total potential contract award including all optional years is $3,339,871 net of all taxes, and $3,774,054 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $3,398,652 net of HST recoveries. The above cost calculations include a 3 percent Consumer Price Index (CPI) adjustment applied to Option Year One (1) and a 2.50 percent Consumer Price Index (CPI) adjustment applied to Option Year Two (2), Option Year Three (3) and Option Year Four (4) annually, after the initial one (1) year period and not reflected in the evaluated bid price noted in Table 2.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3782444242 Description: For the provision of all labour, materials and equipment necessary for the supply, delivery, and installation of anti-graffiti, anti-stick pole sleeves on utility poles, in various locations throughout various Business Improvement Areas (BIA) within the City of Toronto for Economic Development and Culture for a period of one (1) year from the date of award, with an option to renew the contract for an additional four (4) separate one (1) year periods, after a satisfactory review of the performance level over the prior term and in accordance with the City of Toronto's Purchasing Policies Recommended Supplier: Street Graffiti Solutions Inc. Contract Award Value: $632,900 net of all applicable taxes and charges $715,177 including HST and all applicable charges $644,039 net of HST recoveries Contract is expected to start following the date of award and end on March 31, 2024. Option Year 1 from April 1, 2024 to March 31, 2025 $651,887 net of all applicable taxes and charges $736,632 including all applicable taxes and charges $663,360 net of HST recoveries Option Year 2 from April 1, 2025 to March 31, 2026 $668,184 net of all applicable taxes and charges $755,048 including all applicable taxes and charges $679,944 net of HST recoveries Option Year 3 from April 1, 2026 to March 31, 2027 $684,889 net of all applicable taxes and charges $773,924 including all applicable taxes and charges $696,943 net of HST recoveries Option Year 4 from April 1, 2027 to March 31, 2028 $702,011 net of all applicable taxes and charges $793,272 including all applicable taxes and charges $714,366 net of HST recoveries The total potential contract award including all optional years is $3,339,871 net of all taxes, and $3,774,054 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $3,398,652 net of HST recoveries. The above cost calculations include a 3 percent Consumer Price Index (CPI) adjustment applied to Option Year One (1) and a 2.50 percent Consumer Price Index (CPI) adjustment applied to Option Year Two (2), Option Year Three (3) and Option Year Four (4) annually, after the initial one (1) year period and not reflected in the evaluated bid price noted in Table 2.