Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA21.1adopted
Solicitation Issued: November 8, 2022 Solicitation Closed: December 15, 2022 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 1: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T)* Appendix A Cooper Equipment Rentals Limited operating as Cooper Pump and Power North Fringe Industrial Technologies Toromont Cat Power Systems a Division of Toromont Industries $189,167** $222,407 $369,771 Appendix B Cooper Equipment Rentals Limited operating as Cooper Pump and Power North Fringe Industrial Technologies Toromont Cat Power Systems a Division of Toromont Industries $70,807 $93,958 $102,231 Appendix C North Fringe Industrial Technologies Toromont Cat Power Systems a Division of Toromont Industries Cooper Equipment Rentals Limited operating as Cooper Pump and Power $346,895 $422,796 $531,595 * Bid Price does not include optional pricing. ** Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 30, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3674226184 Description: For the supply and delivery of Two (2) Latest Model Trailer Mounted Dri-Prime Dewatering Pumps in Appendix A and Appendix C, with option to purchase additional Four (4) units in 2023-2024 pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have Contracts from the date of award to April 12, 2024 for a fixed term of one (1) year, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. The Request for Quotation is structured to award separate contract(s) to the lowest Suppliers based on the Suppliers meeting specifications in the Appendix A, Appendix B, and Appendix C pricing forms. Recommended Supplier: North Fringe Industrial Technologies (Appendix A and Appendix C) Appendix A - Contract Award Value: $222,407 net of all applicable taxes and charges $251,320 including HST and all applicable charges $226,321 net of HST recoveries Contract is expected to start on date of award and end on April 12, 2024. Appendix A - Contract Award Value (2023-2024) (2 Optional Units): $291,630 net of all applicable taxes and charges $329,542 including HST and all applicable charges $296,763 net of HST recoveries The total potential contract award to North Fringe Industrial Technologies for Appendix A including pricing for optional units is $514,037 net of all applicable taxes and charges, and $580,862 including HST and applicable charges. The total potential cost to the City for Appendix A pricing form is $523,084 net of HST recoveries. Appendix C - Contract Award Value: $346,895 net of all applicable taxes and charges $391,991 including HST and all applicable charges $353,000 net of HST recoveries Contract is expected to start on date of award and end on April 12, 2024. Appendix C - Contract Award Value (2023-2024) (2 Optional Units): $536,292 net of all applicable taxes and charges $606,010 including HST and all applicable charges $545,731 of HST recoveries The total potential contract award to North Fringe Industrial Technologies for Appendix C including pricing for optional units is $883,187 net of all applicable taxes and charges, and $998,001 including HST and applicable charges. The total potential cost to the City for Appendix C pricing form is $898,731 net of HST recoveries. The total potential contract award to North Fringe Industrial Technologies for Appendix A and C pricing forms, including pricing for optional units is $1,397,224 net of all applicable taxes and charges, and $1,578,863 including HST and applicable charges. The total potential cost to the City with North Fringe Industrial Technologies for Appendix A and C pricing forms including optional units is $1,421,815 net of HST recoveries. Cooper Equipment Rentals Limited operating as Cooper Pump and Power is to receive a contract award for the Appendix B line items of which they were the lowest Supplier meeting specifications, including pricing of one (1) additional unit, in the total amount of $146,824 net of all applicable taxes and charges, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award - Chief Procurement Officer.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3674226184 Description: For the supply and delivery of Two (2) Latest Model Trailer Mounted Dri-Prime Dewatering Pumps in Appendix A and Appendix C, with option to purchase additional Four (4) units in 2023-2024 pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have Contracts from the date of award to April 12, 2024 for a fixed term of one (1) year, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. The Request for Quotation is structured to award separate contract(s) to the lowest Suppliers based on the Suppliers meeting specifications in the Appendix A, Appendix B, and Appendix C pricing forms. Recommended Supplier: North Fringe Industrial Technologies (Appendix A and Appendix C) Appendix A - Contract Award Value: $222,407 net of all applicable taxes and charges $251,320 including HST and all applicable charges $226,321 net of HST recoveries Contract is expected to start on date of award and end on April 12, 2024. Appendix A - Contract Award Value (2023-2024) (2 Optional Units): $291,630 net of all applicable taxes and charges $329,542 including HST and all applicable charges $296,763 net of HST recoveries The total potential contract award to North Fringe Industrial Technologies for Appendix A including pricing for optional units is $514,037 net of all applicable taxes and charges, and $580,862 including HST and applicable charges. The total potential cost to the City for Appendix A pricing form is $523,084 net of HST recoveries. Appendix C - Contract Award Value: $346,895 net of all applicable taxes and charges $391,991 including HST and all applicable charges $353,000 net of HST recoveries Contract is expected to start on date of award and end on April 12, 2024. Appendix C - Contract Award Value (2023-2024) (2 Optional Units): $536,292 net of all applicable taxes and charges $606,010 including HST and all applicable charges $545,731 of HST recoveries The total potential contract award to North Fringe Industrial Technologies for Appendix C including pricing for optional units is $883,187 net of all applicable taxes and charges, and $998,001 including HST and applicable charges. The total potential cost to the City for Appendix C pricing form is $898,731 net of HST recoveries. The total potential contract award to North Fringe Industrial Technologies for Appendix A and C pricing forms, including pricing for optional units is $1,397,224 net of all applicable taxes and charges, and $1,578,863 including HST and applicable charges. The total potential cost to the City with North Fringe Industrial Technologies for Appendix A and C pricing forms including optional units is $1,421,815 net of HST recoveries. Cooper Equipment Rentals Limited operating as Cooper Pump and Power is to receive a contract award for the Appendix B line items of which they were the lowest Supplier meeting specifications, including pricing of one (1) additional unit, in the total amount of $146,824 net of all applicable taxes and charges, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award - Chief Procurement Officer.
BA21.2adopted
Call Issued: November 1, 2022 Call Closed: December 7, 2022 Number of Addenda Issued: 5 (Five) Number of Bids: 2 (Two) Table 2: Summary of Bids Received for Tender Ariba Document Number 3703923875 including bid price Bidder Name Bid Price (Excluding HST) 1. Brook Restoration Ltd.* $7,079,570 2. BDA Inc $13,862,200 *Pursuant to the Request for Tender document, the contact award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 30, 2023) from the Chief Procurement Officer: Call Number: Request for Tender, Ariba Document Number 3703923875 Description: Exterior rehabilitation of the CMC North Silos at 5 Eireann Quay, Toronto Recommended Supplier: Brook Restoration Ltd. Contract Award Value: $7,579,570 net of all applicable taxes and charges $8,564,914 including HST and all applicable charges $7,712,970 net of HST recoveries Contract is expected to start on date of award and end on March 30, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Tender, Ariba Document Number 3703923875 Description: Exterior rehabilitation of the CMC North Silos at 5 Eireann Quay, Toronto Recommended Supplier: Brook Restoration Ltd. Contract Award Value: $7,579,570 net of all applicable taxes and charges $8,564,914 including HST and all applicable charges $7,712,970 net of HST recoveries Contract is expected to start on date of award and end on March 30, 2025.
BA21.3adopted
Solicitation Issued: Jan. 23, 2023 Solicitation Closed: Feb. 21, 2023 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Bid Price (excluding H.S.T.) Guillevin International Co. $211,208.78
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 30, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3733917681 Description: To provide non-exclusive supply, delivery and warranty of various makes and models of 2- and 4-cycle small equipment and parts for the City of Toronto's Parks, Forestry and Recreation (PFR) Division from the date of award to July 31, 2024, with the option to renew for four (4) additional one-year periods. Recommended Supplier: Guillevin International Co. Contract Award Value: $254,169.33 net of all applicable taxes and charges $287,211.34 including HST and all applicable charges $258,642.71 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2024. Option Year 1 Aug 1, 2024 - July 31, 2025 $261,794.40 net of all applicable taxes and charges $295,827.67 including HST and all applicable charges $266,401.98 net of HST recoveries Option Year 2 Aug 1, 2025 - July 31, 2026 $269,648.23 net of all applicable taxes and charges $304,702.49 including HST and all applicable charges $274,394.03 net of HST recoveries Option Year 3 Aug 1, 2026 - July 31, 2027 $277,737.67 net of all applicable taxes and charges $313,843.56 including HST and all applicable charges $282,625.85 net of HST recoveries Option Year 4 Aug 1, 2027 - July 31, 2028 $286,069.80 net of all applicable taxes and charges $323,258.87 including HST and all applicable charges $291,104.62 net of HST recoveries The total potential contract award identified in this report is $1,551,681.18 including all applicable taxes and charges. The total potential award amount over all option years for contract award is $1,373,169.19 net of HST recoveries. The estimated cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index for material costs.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3733917681 Description: To provide non-exclusive supply, delivery and warranty of various makes and models of 2- and 4-cycle small equipment and parts for the City of Toronto's Parks, Forestry and Recreation (PFR) Division from the date of award to July 31, 2024, with the option to renew for four (4) additional one-year periods. Recommended Supplier: Guillevin International Co. Contract Award Value: $254,169.33 net of all applicable taxes and charges $287,211.34 including HST and all applicable charges $258,642.71 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2024. Option Year 1 Aug 1, 2024 - July 31, 2025 $261,794.40 net of all applicable taxes and charges $295,827.67 including HST and all applicable charges $266,401.98 net of HST recoveries Option Year 2 Aug 1, 2025 - July 31, 2026 $269,648.23 net of all applicable taxes and charges $304,702.49 including HST and all applicable charges $274,394.03 net of HST recoveries Option Year 3 Aug 1, 2026 - July 31, 2027 $277,737.67 net of all applicable taxes and charges $313,843.56 including HST and all applicable charges $282,625.85 net of HST recoveries Option Year 4 Aug 1, 2027 - July 31, 2028 $286,069.80 net of all applicable taxes and charges $323,258.87 including HST and all applicable charges $291,104.62 net of HST recoveries The total potential contract award identified in this report is $1,551,681.18 including all applicable taxes and charges. The total potential award amount over all option years for contract award is $1,373,169.19 net of HST recoveries. The estimated cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index for material costs.
BA21.4adopted
Solicitation Issued: January 3, 2023 Solicitation Closed: February 15, 2023 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.)* Ariva, a Division of Domtar Inc. $842,687.46 $500,554.03 $3,102.56 Grand & Toy Limited Non-Compliant (Schedule A)** Spicers Canada ULC $753,820.00 $454,382.97 $3,481.18 *Evaluated bid price does not include 20 percent miscellaneous applicable to the City Clerk's Office, and does not include 25 percent miscellaneous applicable to City Stores. **Bidder was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 30, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotations, Ariba Document Number 3760842012 Description: For the non-exclusive supply and delivery of fine paper and related paper products for the City Clerk's Office and City Stores, for a period of six (6) months, with an option in favour of the City to renew the contract for nine (9) separate six (6) month fixed optional periods. The Price Form contains three (3) Schedules (Schedule A, Schedule B, and Schedule C) and is being awarded to the lowest Compliant Bidder meeting specifications per Schedule. Should the optional periods be exercised, the Chief Procurement Officer will be requested to process the renewals under the same terms and conditions. Recommended Supplier: Spicers Canada ULC (Schedule A) Spicers Canada ULC (Schedule B) Ariva, a Division of Domtar Inc. (Schedule C) Contract is expected to start from May 1, 2023 and end on October 31, 2023. Contract Award Value: (Schedule A, B for Spicers Canada ULC) Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $1,488,836 net of applicable taxes and charges $1,682,385 including all applicable taxes and charges $1,515,039 net of HST Recoveries Optional Period 1 - From November 1, 2023 to April 30, 2024 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $1,511,170 net of applicable taxes and charges $1,707,621 including all applicable taxes and charges $1,537,767 net of HST Recoveries Optional Period 2 - From May 1, 2024 to October 31, 2024 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $1,533,836 net of applicable taxes and charges $1,733,235 including all applicable taxes and charges $1,560,832 net of HST Recoveries Optional Period 3 - From November 1, 2024 to April 30, 2025 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $1,556,844 net of applicable taxes and charges $1,759,234 including all applicable taxes and charges $1,584,244 net of HST Recoveries Optional Period 4 - From May 1, 2025 to October 31, 2025 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $1,580,197 net of applicable taxes and charges $1,785,622 including all applicable taxes and charges $1,608,009 net of HST Recoveries Optional Period 5 - From November 1, 2025 to April 30, 2026 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $1,603,899 net of applicable taxes and charges $1,812,406 including all applicable taxes and charges $1,632,128 net of HST Recoveries Optional Period 6 - From May 1, 2026 to October 31, 2026 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $1,627,958 net of applicable taxes and charges $1,839,593 including all applicable taxes and charges $1,656,610 net of HST Recoveries Optional Period 7 - From November 1, 2026 to April 30, 2027 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 Percent of award for miscellaneous items for City Stores $1,652,377 net of applicable taxes and charges $1,867,186 including all applicable taxes and charges $1,681,458 net of HST Recoveries Optional Period 8 - From May 1, 2027 to October 31, 2027 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $1,677,164 net of applicable taxes and charges $1,895,195 including all applicable taxes and charges $1,706,682 net of HST Recoveries Optional Period 9 - From November 1, 2027 to April 30, 2028 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $1,702,321 net of applicable taxes and charges $1,923,623 including all applicable taxes and charges $1,732,282 net of HST Recoveries The total potential contract award identified in this report including all optional periods for Spicers Canada ULC is $15,934,602 net of all taxes, and $18,006,100 including all applicable taxes and charges. The total potential cost to the City including all optional periods for Spicers Canada ULC is $16,215,051 net of HST Recoveries. Contract Award Value: (Schedule C, for Ariva, a Division of Domtar Inc.) Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $3,799 net of applicable taxes and charges $4,292 including all applicable taxes and charges $3,866 net of HST Recoveries Optional Period 1 - From November 1, 2023 to April 30, 2024 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $3,855 net of applicable taxes and charges $4,356 including all applicable taxes and charges $3,923 net of HST Recoveries Optional Period 2 - From May 1, 2024 to October 31, 2024 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $3,913 net of applicable taxes and charges $4,422 including all applicable taxes and charges $3,982 net of HST Recoveries Optional Period 3 - From November 1, 2024 to April 30, 2025 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $3,972 net of applicable taxes and charges $4,488 including all applicable taxes and charges $4,042 net of HST Recoveries Optional Period 4 - From May 1, 2025 to October 31, 2025 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $4,032 net of applicable taxes and charges $4,556 including all applicable taxes and charges $4,103 net of HST Recoveries Optional Period 5 - From November 1, 2025 to April 30, 2026 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $4,092 net of applicable taxes and charges $4,624 including all applicable taxes and charges $4,164 net of HST Recoveries Optional Period 6 - From May 1, 2026 to October 31, 2026 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $4,153 net of applicable taxes and charges $4,693 including all applicable taxes and charges $4,226 net of HST Recoveries Optional Period 7 - From November 1, 2026 to April 30, 2027 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $4,216 net of applicable taxes and charges $4,764 including all applicable taxes and charges $4,290 net of HST Recoveries Optional Period 8 - From May 1, 2027 to October 31, 2027 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $4,279 net of applicable taxes and charges $4,835 including all applicable taxes and charges $4,354 net of HST Recoveries Optional Period 9 - From November 1, 2027 to April 30, 2028 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $4,344 net of applicable taxes and charges $4,909 including all applicable taxes and charges $4,420 net of HST Recoveries The total potential contract award identified in this report including all optional periods for Ariva is $40,655 net of all taxes, and $45,939 including all applicable taxes and charges. The total potential cost to the City including all optional periods for Ariva is $41,370 net of HST Recoveries. The total potential contract award identified in this report including all optional periods for all contracts is $15,975,257 net of all taxes, and $18,052,039 including all applicable taxes and charges. The total potential cost to the City including all optional periods for all contracts is $16,256,421 net of HST Recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotations, Ariba Document Number 3760842012 Description: For the non-exclusive supply and delivery of fine paper and related paper products for the City Clerk's Office and City Stores, for a period of six (6) months, with an option in favour of the City to renew the contract for nine (9) separate six (6) month fixed optional periods. The Price Form contains three (3) Schedules (Schedule A, Schedule B, and Schedule C) and is being awarded to the lowest Compliant Bidder meeting specifications per Schedule. Should the optional periods be exercised, the Chief Procurement Officer will be requested to process the renewals under the same terms and conditions. Recommended Supplier: Spicers Canada ULC (Schedule A) Spicers Canada ULC (Schedule B) Ariva, a Division of Domtar Inc. (Schedule C) Contract is expected to start from May 1, 2023 and end on October 31, 2023. Contract Award Value: (Schedule A, B for Spicers Canada ULC) Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $1,488,836 net of applicable taxes and charges $1,682,385 including all applicable taxes and charges $1,515,039 net of HST Recoveries Optional Period 1 - From November 1, 2023 to April 30, 2024 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $1,511,170 net of applicable taxes and charges $1,707,621 including all applicable taxes and charges $1,537,767 net of HST Recoveries Optional Period 2 - From May 1, 2024 to October 31, 2024 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $1,533,836 net of applicable taxes and charges $1,733,235 including all applicable taxes and charges $1,560,832 net of HST Recoveries Optional Period 3 - From November 1, 2024 to April 30, 2025 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $1,556,844 net of applicable taxes and charges $1,759,234 including all applicable taxes and charges $1,584,244 net of HST Recoveries Optional Period 4 - From May 1, 2025 to October 31, 2025 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $1,580,197 net of applicable taxes and charges $1,785,622 including all applicable taxes and charges $1,608,009 net of HST Recoveries Optional Period 5 - From November 1, 2025 to April 30, 2026 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $1,603,899 net of applicable taxes and charges $1,812,406 including all applicable taxes and charges $1,632,128 net of HST Recoveries Optional Period 6 - From May 1, 2026 to October 31, 2026 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $1,627,958 net of applicable taxes and charges $1,839,593 including all applicable taxes and charges $1,656,610 net of HST Recoveries Optional Period 7 - From November 1, 2026 to April 30, 2027 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 Percent of award for miscellaneous items for City Stores $1,652,377 net of applicable taxes and charges $1,867,186 including all applicable taxes and charges $1,681,458 net of HST Recoveries Optional Period 8 - From May 1, 2027 to October 31, 2027 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $1,677,164 net of applicable taxes and charges $1,895,195 including all applicable taxes and charges $1,706,682 net of HST Recoveries Optional Period 9 - From November 1, 2027 to April 30, 2028 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $1,702,321 net of applicable taxes and charges $1,923,623 including all applicable taxes and charges $1,732,282 net of HST Recoveries The total potential contract award identified in this report including all optional periods for Spicers Canada ULC is $15,934,602 net of all taxes, and $18,006,100 including all applicable taxes and charges. The total potential cost to the City including all optional periods for Spicers Canada ULC is $16,215,051 net of HST Recoveries. Contract Award Value: (Schedule C, for Ariva, a Division of Domtar Inc.) Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $3,799 net of applicable taxes and charges $4,292 including all applicable taxes and charges $3,866 net of HST Recoveries Optional Period 1 - From November 1, 2023 to April 30, 2024 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $3,855 net of applicable taxes and charges $4,356 including all applicable taxes and charges $3,923 net of HST Recoveries Optional Period 2 - From May 1, 2024 to October 31, 2024 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $3,913 net of applicable taxes and charges $4,422 including all applicable taxes and charges $3,982 net of HST Recoveries Optional Period 3 - From November 1, 2024 to April 30, 2025 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $3,972 net of applicable taxes and charges $4,488 including all applicable taxes and charges $4,042 net of HST Recoveries Optional Period 4 - From May 1, 2025 to October 31, 2025 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $4,032 net of applicable taxes and charges $4,556 including all applicable taxes and charges $4,103 net of HST Recoveries Optional Period 5 - From November 1, 2025 to April 30, 2026 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $4,092 net of applicable taxes and charges $4,624 including all applicable taxes and charges $4,164 net of HST Recoveries Optional Period 6 - From May 1, 2026 to October 31, 2026 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $4,153 net of applicable taxes and charges $4,693 including all applicable taxes and charges $4,226 net of HST Recoveries Optional Period 7 - From November 1, 2026 to April 30, 2027 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $4,216 net of applicable taxes and charges $4,764 including all applicable taxes and charges $4,290 net of HST Recoveries Optional Period 8 - From May 1, 2027 to October 31, 2027 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $4,279 net of applicable taxes and charges $4,835 including all applicable taxes and charges $4,354 net of HST Recoveries Optional Period 9 - From November 1, 2027 to April 30, 2028 Includes an additional 20 percent of award for miscellaneous items for the City Clerk's Office, and an additional 25 percent of award for miscellaneous items for City Stores $4,344 net of applicable taxes and charges $4,909 including all applicable taxes and charges $4,420 net of HST Recoveries The total potential contract award identified in this report including all optional periods for Ariva is $40,655 net of all taxes, and $45,939 including all applicable taxes and charges. The total potential cost to the City including all optional periods for Ariva is $41,370 net of HST Recoveries. The total potential contract award identified in this report including all optional periods for all contracts is $15,975,257 net of all taxes, and $18,052,039 including all applicable taxes and charges. The total potential cost to the City including all optional periods for all contracts is $16,256,421 net of HST Recoveries.
BA21.5adopted
Solicitation Issued: January 18, 2023 Solicitation Closed: February 14, 2023 Number of Addenda Issued: One (1) Number of Bids: 2 Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) K-Dental Inc. $1,477,033.00 Henry Schein Canada Inc. $4,330,055.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 30, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3781394690 Description: For the non-exclusive supply, delivery, installation, warranty, calibration, removal and disposal of various Dental Clinic Equipment and associated staff training for approximately twenty-eight (28) Public Health Dental Clinics. The term of the Contract is to be for a period of one (1) year from the date of Award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to three (3) additional, separate one (1) year periods. Should the option(s) be exercised, the Director of Finance and Administration will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: K-Dental Inc. Contract Award Value: $1,698,588 net of all applicable taxes and charges (including 15 percent miscellaneous items) $1,919,404 including HST and all applicable charges $1,728,483 net of HST recoveries Contract is expected to start on May 1, 2023 and end on April 31, 2024 Option Year 1: May 1, 2024, April 31, 2025 (including 15 percent miscellaneous items) $1,749,546 net of all applicable taxes and charges $1,976,987 including HST and all applicable charges $1,780,338 net of HST recoveries Option Year 2: May 1, 2025, April 31, 2026 (including 15 percent miscellaneous items) $1,802,032 net of all applicable taxes and charges $2,036,296 including HST and all applicable charges $1,833,748 net of HST recoveries Option Year 3: May 1, 2026, April 31, 2027 (including 15 percent miscellaneous items) $1,856,093 net of all applicable taxes and charges $2,097,385 including HST and all applicable charges $1,888,760 net of HST recoveries The above cost calculations for the Option Year reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI). The total potential contract award including option years identified in this report is $8,030,072.00 including all applicable taxes and charges. The total potential cost to the City including option years is $7,231,329 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3781394690 Description: For the non-exclusive supply, delivery, installation, warranty, calibration, removal and disposal of various Dental Clinic Equipment and associated staff training for approximately twenty-eight (28) Public Health Dental Clinics. The term of the Contract is to be for a period of one (1) year from the date of Award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to three (3) additional, separate one (1) year periods. Should the option(s) be exercised, the Director of Finance and Administration will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: K-Dental Inc. Contract Award Value: $1,698,588 net of all applicable taxes and charges (including 15 percent miscellaneous items) $1,919,404 including HST and all applicable charges $1,728,483 net of HST recoveries Contract is expected to start on May 1, 2023 and end on April 31, 2024 Option Year 1: May 1, 2024, April 31, 2025 (including 15 percent miscellaneous items) $1,749,546 net of all applicable taxes and charges $1,976,987 including HST and all applicable charges $1,780,338 net of HST recoveries Option Year 2: May 1, 2025, April 31, 2026 (including 15 percent miscellaneous items) $1,802,032 net of all applicable taxes and charges $2,036,296 including HST and all applicable charges $1,833,748 net of HST recoveries Option Year 3: May 1, 2026, April 31, 2027 (including 15 percent miscellaneous items) $1,856,093 net of all applicable taxes and charges $2,097,385 including HST and all applicable charges $1,888,760 net of HST recoveries The above cost calculations for the Option Year reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI). The total potential contract award including option years identified in this report is $8,030,072.00 including all applicable taxes and charges. The total potential cost to the City including option years is $7,231,329 net of HST recoveries.
BA21.6adopted
Solicitation Issued: January 3, 2023 Solicitation Closed: February 10, 2023 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received for Ariba Document Number 3792180788 including bid price Supplier Name Bid Price (excluding H.S.T.) MOPAL CONSTRUCTION LTD $903,650.00 HAWKINS CONTRACTING SERVICES LIMITE $914,488.33 PINE VALLEY CORPORATION $929,000.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 30, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3792180788, Contract Number 22-PFR-194 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete construction at the James Gardens Lawn Bowling Club, located at 99 Edenbridge Drive, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Mopal Construction Ltd Contract Award Value: $ 903,650 net of all applicable taxes and charges $ 1,021,125 including HST and all applicable charges $ 919,554 net of HST recoveries Contract is expected to start following the date of award and end by December 29, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3792180788, Contract Number 22-PFR-194 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete construction at the James Gardens Lawn Bowling Club, located at 99 Edenbridge Drive, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Mopal Construction Ltd Contract Award Value: $ 903,650 net of all applicable taxes and charges $ 1,021,125 including HST and all applicable charges $ 919,554 net of HST recoveries Contract is expected to start following the date of award and end by December 29, 2023.