Bid Award Panel
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA213.1adopted
Solicitation Issued: August 11, 2022 Solicitation Closed: September 19, 2022 Number of Addenda Issued: Four (4) Number of Bids: One (1) Table 2: Summary of Bids Received Supplier Name Stantec Consulting Ltd.* *Pursuant to the Request for Proposal document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 3, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3589449257, Contract Number RFP-21ECS-MI-02DC Description: Professional Services to Conduct a Technical Review of the Detailed Design for the Integrated Pumping Station at Ashbridges Bay Wastewater Treatment Plant Construction Contract 3 Recommended Supplier: Stantec Consulting Ltd. Contract Award Value: $547,240 net of all applicable taxes and charges $618,381 including HST and all applicable charges $556,871 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3589449257, Contract Number RFP-21ECS-MI-02DC Description: Professional Services to Conduct a Technical Review of the Detailed Design for the Integrated Pumping Station at Ashbridges Bay Wastewater Treatment Plant Construction Contract 3 Recommended Supplier: Stantec Consulting Ltd. Contract Award Value: $547,240 net of all applicable taxes and charges $618,381 including HST and all applicable charges $556,871 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
BA213.2adopted
Solicitation Issued: September 14, 2022 Solicitation Closed: October 14, 2022 Number of Addenda Issued: Two (2) Number of Bids: Six (6) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) CARDINAL HEALTH CANADA INC $677,758.70 STEVENS COMPANY LTD $924,714.10 MISTER CHEMICAL LTD $998,898.50 APOLLO SOLUTIONS $1,096,235.50 DRUZERO GROUP INC $1,177,783.60 THUNDER $2,284,651.20
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 3, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3609171311 Description: For the non-exclusive supply and delivery of Disinfectant Sprays and Wipes to various Purchasing and Materials Management (Stores) locations for a period of one (1) year from the date of award, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation is structured to award contract to the lowest supplier meeting specifications and providing the lowest total bid price of the Pricing Form. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions. Purchasing and Materials Management Division (Stores) will monitor vendor performance during the first term of the contract. Recommended Supplier: Cardinal Health Canada Inc. Contract Award Value: $847,198 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $957,334 including HST and all applicable charges $862,109 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2023 Option Year 1 (November 1, 2023 to October 31, 2024) $872,614 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $986,054 including all applicable taxes and charges $887,972 net of HST recoveries Option Year 2 (November 1, 2024 to October 31, 2025) $898,793 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,015,636 including all applicable taxes and charges $914,612 net of HST recoveries Option Year 3 (November 1, 2025 to October 31, 2026) $925,757 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,046,105 including all applicable taxes and charges $942,050 net of HST recoveries Option Year 4 (November 1, 2026 to October 31, 2027) $953,529 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,077,488 including all applicable taxes and charges $970,311 net of HST recoveries The total potential contract award for Cardinal Health Canada Inc. identified in this report including all option years is $5,082,617 including all applicable taxes and charges and $4,497,891 net of all applicable taxes and charges. The total potential cost to the City, including all option terms is $4,577,054 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation, Ariba Document Number 3609171311 Description: For the non-exclusive supply and delivery of Disinfectant Sprays and Wipes to various Purchasing and Materials Management (Stores) locations for a period of one (1) year from the date of award, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation is structured to award contract to the lowest supplier meeting specifications and providing the lowest total bid price of the Pricing Form. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions. Purchasing and Materials Management Division (Stores) will monitor vendor performance during the first term of the contract. Recommended Supplier: Cardinal Health Canada Inc. Contract Award Value: $847,198 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $957,334 including HST and all applicable charges $862,109 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2023 Option Year 1 (November 1, 2023 to October 31, 2024) $872,614 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $986,054 including all applicable taxes and charges $887,972 net of HST recoveries Option Year 2 (November 1, 2024 to October 31, 2025) $898,793 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,015,636 including all applicable taxes and charges $914,612 net of HST recoveries Option Year 3 (November 1, 2025 to October 31, 2026) $925,757 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,046,105 including all applicable taxes and charges $942,050 net of HST recoveries Option Year 4 (November 1, 2026 to October 31, 2027) $953,529 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,077,488 including all applicable taxes and charges $970,311 net of HST recoveries The total potential contract award for Cardinal Health Canada Inc. identified in this report including all option years is $5,082,617 including all applicable taxes and charges and $4,497,891 net of all applicable taxes and charges. The total potential cost to the City, including all option terms is $4,577,054 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA213.3adopted
Solicitation Issued: August 26, 2022 Solicitation Closed: September 20, 2022 Number of Addenda Issued: Six (6) Number of Bids: Five (5) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Accuworx Inc. $346,696.70* Rafat General Contractor Inc. $1,113,500.00 Capital Sewer Services Inc. $1,858,670.00 Aqua Tech Solutions Inc. $1,972,780.00 Group Nzinga Property Management Inc. $12,435,414.00 *Pursuant to the Request for Quotation document, the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 3, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3635627367, Contract Number 22-TR-OM-001-EX-TC Description: For the non-exclusive provision of all labour, materials and equipment necessary to provide Catch Basin Inspection and Cleaning Services on the Don Valley Parkway and the Frederick G. Gardiner Expressway, for a fixed one (1) year period from date of award to September 30, 2023, with the option to extend the contract for an additional term of up to two (2) separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the options be exercised, then the General Manager of Transportation Services will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Accuworx Inc. Contract Award Value: $351,697 net of all applicable taxes and charges $397,417 including HST and all applicable charges $357,887 net of HST recoveries Contract is expected to start on date of award and end on September 30, 2023. Option Year 1: October 1, 2023 to September 30, 2024 $362,248 net of all applicable taxes and charges $409,340 including all applicable taxes and charges $368,623 net of HST recoveries Option Year 2: October 1, 2024 to September 30, 2025 $373,115 net of all applicable taxes and charges $421,620 including all applicable taxes and charges $379,682 net of HST recoveries The total contract award including all option years is $1,228,377 including all applicable taxes and charges and $1,087,059 net of all applicable taxes and charges. The total potential cost to the City including all option years is $1,106,192 net of HST recoveries. The cost calculations for the option periods reflect an estimated three (3) percent Consumer Price Index increase applied annually to the annual cost after the initial year.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3635627367, Contract Number 22-TR-OM-001-EX-TC Description: For the non-exclusive provision of all labour, materials and equipment necessary to provide Catch Basin Inspection and Cleaning Services on the Don Valley Parkway and the Frederick G. Gardiner Expressway, for a fixed one (1) year period from date of award to September 30, 2023, with the option to extend the contract for an additional term of up to two (2) separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the options be exercised, then the General Manager of Transportation Services will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Accuworx Inc. Contract Award Value: $351,697 net of all applicable taxes and charges $397,417 including HST and all applicable charges $357,887 net of HST recoveries Contract is expected to start on date of award and end on September 30, 2023. Option Year 1: October 1, 2023 to September 30, 2024 $362,248 net of all applicable taxes and charges $409,340 including all applicable taxes and charges $368,623 net of HST recoveries Option Year 2: October 1, 2024 to September 30, 2025 $373,115 net of all applicable taxes and charges $421,620 including all applicable taxes and charges $379,682 net of HST recoveries The total contract award including all option years is $1,228,377 including all applicable taxes and charges and $1,087,059 net of all applicable taxes and charges. The total potential cost to the City including all option years is $1,106,192 net of HST recoveries. The cost calculations for the option periods reflect an estimated three (3) percent Consumer Price Index increase applied annually to the annual cost after the initial year.
BA213.4adopted
Solicitation Issued: September 9, 2022 Solicitation Closed: October 5, 2022 Number of Addenda Issued: Three (3) Number of Bids: Two (2) Table 2: Summary of Bids Received Supplier Name Ernst & Young LLP KPMG LLP
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 3, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Services, Ariba Document Number 3655629880 Description: For I&IT Solutions Consulting Services under the Request for Proposals issued by the Ministry of Government and Consumer Services for I&IT Solutions Consulting Services, reference VOR # TENDER_9951. Recommended Supplier: KPMG LLP Contract Award Value: $3,490,000 net of all applicable taxes and charges $3,943,700 HST and all applicable charges $3,551,424 net of HST recoveries Contract is expected to start on the date of award and end on March 31, 2024.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Services, Ariba Document Number 3655629880 Description: For I&IT Solutions Consulting Services under the Request for Proposals issued by the Ministry of Government and Consumer Services for I&IT Solutions Consulting Services, reference VOR # TENDER_9951. Recommended Supplier: KPMG LLP Contract Award Value: $3,490,000 net of all applicable taxes and charges $3,943,700 HST and all applicable charges $3,551,424 net of HST recoveries Contract is expected to start on the date of award and end on March 31, 2024.
BA213.5adopted
Solicitation Issued: September 26, 2022 Solicitation Closed: October 13, 2022 Number of Addenda Issued: Two (2) Number of Bids: Six (6) Table 2: Summary of Bids received including bid price Supplier Name Bid Price (excluding HST) Viola Management Inc. $1,237,294.00* D. Crupi & Sons Limited $1,327,089.95 Four Seasons Site Development Ltd. $1,682,055.00 Pave-Al Limited $1,698,000.00 Fermar Paving Limited $2,041,964.84 Dufferin Construction Company, A division of CRH Canada Group Inc. $3,009,670.00 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 3, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3673005567, Contract Number 22ECS-TI-12MR Description: For the Road Resurfacing in Wilmington Avenue from Kennard Avenue to Overbrook Place, from Cavotti Crescent to Finch Avenue West Recommended Supplier: Viola Management Inc. Contract Award Value: $1,361,023 net of all applicable taxes and charges $1,537,956 including HST and all applicable charges $1,384,977 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3673005567, Contract Number 22ECS-TI-12MR Description: For the Road Resurfacing in Wilmington Avenue from Kennard Avenue to Overbrook Place, from Cavotti Crescent to Finch Avenue West Recommended Supplier: Viola Management Inc. Contract Award Value: $1,361,023 net of all applicable taxes and charges $1,537,956 including HST and all applicable charges $1,384,977 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023
BA213.6adopted
Solicitation Issued: July 29, 2022 Solicitation Closed: August 29, 2022 Number of Addenda Issued: Zero (0) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST)* Toromont Material Handling, a division of Toromont industries ltd. $2,742,512 *Bid Price is for twenty-six (26) units: twenty-four (24) diesel units and two (2) electric units.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 3, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3607983242 Description: For the supply and delivery of twenty-six (26) latest model 4-wheel, 2-wheel drive all-terrain riding type litter vacuums with a 284 litre drum capacity, with option to purchase an additional Fifteen (15) units in 2023 - 2024, Eight (8) units in 2024 - 2025, Thirteen (13) units in 2025 - 2026 and One (1) unit in 2026 - 2027, pending budget availability. The Request for Quotation was structured to purchase twenty-six (26) units, comprising of twenty-four (24) diesel units and two (2) electric units. Following the evaluation, Fleet Services Division has determined the need to reduce its diesel units by two (2) and increase the electric units by two (2). Lowest Bidder's total bid price was increased to reflect twenty-two (22) diesel units and four (4) electric units. The term of this contract is for a fixed period of five (5) years from date of award to November 15, 2027, all in accordance with the terms, conditions, and specifications of the Request for Quotation and any applicable City policy. Recommended Supplier: Toromont Material Handling, a Division of Toromont Industries Ltd. Contract Award Value (from date of award to November 15, 2023): $2,791,228 net of all applicable taxes and charges $3,154,088 including HST and all applicable charges $2,840,354 net of HST recoveries Optional Contract Award Value (November 16, 2023 to November 15, 2027): $5,594,103 net of all applicable taxes and charges $6,321,336 including HST and all applicable charges $5,692,560 net of HST recoveries Total Potential Contract Award Value including Optional Purchases (2022 - 2027): $8,385,331 net of all applicable taxes and charges $9,475,424 including HST and all applicable charges $8,532,913 net of HST recoveries Contract is expected to start on the date of award and end on November 15, 2027. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3607983242 Description: For the supply and delivery of twenty-six (26) latest model 4-wheel, 2-wheel drive all-terrain riding type litter vacuums with a 284 litre drum capacity, with option to purchase an additional Fifteen (15) units in 2023 - 2024, Eight (8) units in 2024 - 2025, Thirteen (13) units in 2025 - 2026 and One (1) unit in 2026 - 2027, pending budget availability. The Request for Quotation was structured to purchase twenty-six (26) units, comprising of twenty-four (24) diesel units and two (2) electric units. Following the evaluation, Fleet Services Division has determined the need to reduce its diesel units by two (2) and increase the electric units by two (2). Lowest Bidder's total bid price was increased to reflect twenty-two (22) diesel units and four (4) electric units. The term of this contract is for a fixed period of five (5) years from date of award to November 15, 2027, all in accordance with the terms, conditions, and specifications of the Request for Quotation and any applicable City policy. Recommended Supplier: Toromont Material Handling, a Division of Toromont Industries Ltd. Contract Award Value (from date of award to November 15, 2023): $2,791,228 net of all applicable taxes and charges $3,154,088 including HST and all applicable charges $2,840,354 net of HST recoveries Optional Contract Award Value (November 16, 2023 to November 15, 2027): $5,594,103 net of all applicable taxes and charges $6,321,336 including HST and all applicable charges $5,692,560 net of HST recoveries Total Potential Contract Award Value including Optional Purchases (2022 - 2027): $8,385,331 net of all applicable taxes and charges $9,475,424 including HST and all applicable charges $8,532,913 net of HST recoveries Contract is expected to start on the date of award and end on November 15, 2027. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA213.7adopted
Solicitation Issued: June 9, 2022, Solicitation Closed: July 18, 2022 Number of Addenda Issued: two (2) Number of Bids: six (6) Table 4: Summary of Bids Received including bid price (Fleet Services D1 - Medium & Heavy Duty) Supplier Name Bid Price (excluding HST) BDS Fleet Service, 1698626 Ont. Inc. $510,532.88 North Keele Auto Repair Centre Ltd. $539,361.04 Table 5: Summary of Bids Received including bid price (Fleet Services D2 - Medium & Heavy Duty) Supplier Name Bid Price (excluding HST) North Keele Auto Repair Centre Ltd. $297,747.68 BDS Fleet Service, 1698626 Ont. Inc. $337,895.68 Table 6: Summary of Bids Received including bid price (Fleet Services D3 - Medium & Heavy Duty) Supplier Name Bid Price (excluding HST) North Keele Auto Repair Centre Ltd. $473,024.69 BDS Fleet Service, 1698626 Ont. Inc. $536,725.49 Table 7: Summary of Bids Received including bid price (Fleet Services D4 - Medium & Heavy Duty) Supplier Name Bid Price (excluding HST) BDS Fleet Service, 1698626 Ont. Inc. $563,452.31 North Keele Auto Repair Centre Ltd. $616,947.95 Table 8: Summary of Bids Received including bid price (Fire Services - Medium & Heavy Duty) Supplier Name Bid Price (excluding HST) North Keele Auto Repair Centre Ltd. $140,000.00 BDS Fleet Service, 1698626 Ont. Inc. $394,100.00 Table 9: Summary of Bids Received including bid price (Paramedic Services - Medium & Heavy Duty) Supplier Name Bid Price (excluding HST) North Keele Auto Repair Centre Ltd. $138,642.00 Hogan Chevrolet Buick GMC Limited $151,797.32 BDS Fleet Service, 1698626 Ont. Inc. $170,600.00 Table 10: Summary of Bids Received including bid price (Fleet Services D1 - Light Duty) Supplier Name Bid Price (excluding HST) Portugal Auto Garage $417,386.46 North Keele Auto Repair Centre Ltd. $422,798.46 BDS Fleet Service, 1698626 Ont. Inc. $463,431.07 Hogan Chevrolet Buick GMC Limited $490,410.65 Table 11: Summary of Bids Received including bid price (Fleet Services D2 - Light Duty) Supplier Name Bid Price (excluding HST) North Keele Auto Repair Centre Ltd. $172,649.19 Eagle Autowerks Inc.* $199,755.83 BDS Fleet Service, 1698626 Ont. Inc. $200,274.19 *Supplier was found non-compliant with mandatory requirements Table 12: Summary of Bids Received including bid price (Fleet Services D3 - Light Duty) Supplier Name Bid Price (excluding HST) Auto Guyz Tire & Automotive Ltd. $308,530.18 North Keele Auto Repair Centre Ltd. $315,023.65 Eagle Autowerks Inc.* $364,477.70 Hogan Chevrolet Buick GMC Limited $365,394.29 BDS Fleet Service, 1698626 Ont. Inc. $365,423.65 * Supplier was found non-compliant with mandatory requirements Table 13: Summary of Bids Received including bid price (Fleet Services D4 - Light Duty) Supplier Name Bid Price (excluding HST) North Keele Auto Repair Centre Ltd. $328,277.02 BDS Fleet Service, 1698626 Ont. Inc. $358,224.60 Hogan Chevrolet Buick GMC Limited $380,772.42 Table 14: Summary of Bids Received including bid price (Fire Services Com 1 - Light Duty) Supplier Name Bid Price (excluding HST) Auto Guyz Tire & Automotive Ltd. $85,800.00 North Keele Auto Repair Centre Ltd. $86,500.00 Hogan Chevrolet Buick GMC Limited $92,852.00 BDS Fleet Service, 1698626 Ont. Inc. $96,500.00 Table 15: Summary of Bids Received including bid price (Fire Services Com 2 - Light Duty) Supplier Name Bid Price (excluding HST) North Keele Auto Repair Centre Ltd. $105,650.00 BDS Fleet Service, 1698626 Ont. Inc. $112,700.00 Hogan Chevrolet Buick GMC Limited $113,458.80 Table 16: Summary of Bids Received including bid price (Fire Services Com 3 - Light Duty) Supplier Name Bid Price (excluding HST) North Keele Auto Repair Centre Ltd. $91,645.00 Hogan Chevrolet Buick GMC Limited $98,299.00 BDS Fleet Service, 1698626 Ont. Inc. $102,270.00 Table 17: Summary of Bids Received including bid price (Fire Services Com 4 - Light Duty) Supplier Name Bid Price (excluding HST) Auto Guyz Tire & Automotive Ltd. $94,060.00 North Keele Auto Repair Centre Ltd. $94,950.00 Hogan Chevrolet Buick GMC Limited $101,777.20 BDS Fleet Service, 1698626 Ont. Inc. $105,950 Eagle Autowerks Inc.* $106,064.30 *Supplier was found Non-Compliant with the mandatory requirements
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 3, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3524228095 Description: For the non-exclusive supply of all labour, parts, materials, and equipment necessary to perform non-Original Equipment Manufacturer vehicle Preventative Maintenance, repairs and inspections to various Light-Duty vehicles class 1-2, and overflow Medium and / or Heavy-Duty vehicles class 3 through class 9, on an as-and-when-required basis at their facility, for the City of Toronto's Fleet Services Division, Toronto Fire Services, and Toronto Paramedic Services, from date of award to November 14, 2023, with the option to renew the contract for an additional four (4) separate one (1) year periods. The Request for Quotation is structured to award two (2) separate contracts to the two (2) lowest suppliers (Primary and Secondary) based on the suppliers meeting specifications per Districts: District 1 - Toronto and East York District, District 2 - Etobicoke York District, District 3 - North York District and District 4 - Scarborough District. Fleet Services Division intends to distribute 60 - 80 percent of the work to the Primary Supplier, and 20 - 40 percent of the work to the Secondary Supplier as per Request for Quotation Part 5 - Instructions to Pricing Form, Section 4.9. Should the option(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: Portugal Auto Garage Contract Award Value: $431,859 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $488,001 including HST and all applicable charges $439,460 net of HST recoveries Contract is expected to start on the date of award and end on November 14, 2023. Option Year 1 (November 15, 2023, to November 14, 2024) $444,815 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $502,641 including all applicable taxes and charges $452,643 net of HST recoveries Option Year 2 (November 15, 2024, to November 14, 2025) $458,159 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $567,984 including all applicable taxes and charges $466,223 net of HST recoveries Option Year 3 (November 15, 2025, to November 14, 2026) $471,904 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $641,822 including all applicable taxes and charges $480,209 net of HST recoveries Option Year 4 (November 15, 2026, to November 14, 2027) $486,061 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $725,259 including all applicable taxes and charges $494,616 net of HST recoveries Total Potential Contract Award Value including Optional Periods: $2,292,798 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,925,706 including HST and all applicable charges $2,333,151 net of HST recoveries Recommended Supplier: North Keele Auto Repair Centre Contract Award Value: $1,665,044 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,881,500 including HST and all applicable charges $1,694,349 net of HST recoveries Contract is expected to start on the date of award and end on November 14, 2023. Option Year 1 (November 15, 2023, to November 14, 2024) $1,714,995 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,937,945 including all applicable taxes and charges $1,745,179 net of HST recoveries Option Year 2 (November 15, 2024, to November 14, 2025) $1,766,445 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,996,083 including all applicable taxes and charges $1,797,535 net of HST recoveries Option Year 3 (November 15, 2025, to November 14, 2026) $1,819,438 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,055,965 including all applicable taxes and charges $1,851,461 net of HST recoveries Option Year 4 (November 15, 2026, to November 14, 2027) $1,874,022 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,117,644 including all applicable taxes and charges $1,907,004 net of HST recoveries Total Potential Contract Award Value including Optional Periods: $8,839,944 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $9,989,137 including HST and all applicable charges $8,995,527 net of HST recoveries Recommended Supplier: BDS Fleet Services Contract Award Value: $2,443,334 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,760,967 including HST and all applicable charges $2,486,337 net of HST recoveries Contract is expected to start on the date of award and end on November 14, 2023. Option Year 1 (November 15, 2023, to November 14, 2024) $2,516,634 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,843,796 including all applicable taxes and charges $2,560,927 net of HST recoveries Option Year 2 (November 15, 2024, to November 14, 2025) $2,592,133 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,929,110 including all applicable taxes and charges $2,637,754 net of HST recoveries Option Year 3 (November 15, 2025, to November 14, 2026) $2,669,897 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $3,016,984 including all applicable taxes and charges $2,716,887 net of HST recoveries Option Year 4 (November 15, 2026, to November 14, 2027) $2,749,994 net of all applicable taxes and charges $3,107,493 including all applicable taxes and charges $2,798,394 net of HST recoveries Total Potential Contract Award Value including Optional Periods: $12,971,992 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $14,658,351 including HST and all applicable charges $13,200,299 net of HST recoveries Recommended Supplier: Auto Guyz - Auto Repair Contract Award Value: $370,940 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $419,162 including HST and all applicable charges $377,469 net of HST recoveries Contract is expected to start on the date of award and end on November 14, 2023. Option Year 1 (November 15, 2023, to November 14, 2024) $382,068 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $431,737 including all applicable taxes and charges $388,793 net of HST recoveries Option Year 2 (November 15, 2024, to November 14, 2025) $393,530 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $444,689 including all applicable taxes and charges $400,456 net of HST recoveries Option Year 3 (November 15, 2025, to November 14, 2026) $405,336 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $458,030 including all applicable taxes and charges $412,470 net of HST recoveries Option Year 4 (November 15, 2026, to November 14, 2027) $417,496 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $471,771 including all applicable taxes and charges $424,844 net of HST recoveries Total Potential Contract Award Value including Optional Periods: $1,969,371 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,225,389 including HST and all applicable charges $2,004,032 net of HST recoveries Recommended Supplier: Hogan Chevrolet Buick GMC Contract Award Value: $250,366 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $282,913 including HST and all applicable charges $254,772 net of HST recoveries Contract is expected to start on the date of award and end on November 14, 2023. Option Year 1 - From November 15, 2023, to November 14, 2024 $257,877 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $291,401 including all applicable taxes and charges $262,416 net of HST recoveries Option Year 2 - From November 15, 2024, to November 14, 2025 $265,613 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $300,143 including all applicable taxes and charges $270,288 net of HST recoveries Option Year 3 - From November 15, 2025, to November 14, 2026 $273,582 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $309,147 including all applicable taxes and charges $278,397 net of HST recoveries Option Year 4 - From November 15, 2026, to November 14, 2027 $281,789 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $318,422 including all applicable taxes and charges $286,749 net of HST recoveries Total Potential Contract Award Value including Optional Periods: $1,329,227 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,502,026 including HST and all applicable charges $1,352,621 net of HST recoveries The total potential combined contract awards for all suppliers identified in this report including all optional years is $27,403,331 net of all taxes and $31,300,609 including all applicable taxes and charges. The total potential cost to the City, including all optional years, for all contract awards is $27,885,630 net of HST Recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3524228095 Description: For the non-exclusive supply of all labour, parts, materials, and equipment necessary to perform non-Original Equipment Manufacturer vehicle Preventative Maintenance, repairs and inspections to various Light-Duty vehicles class 1-2, and overflow Medium and / or Heavy-Duty vehicles class 3 through class 9, on an as-and-when-required basis at their facility, for the City of Toronto's Fleet Services Division, Toronto Fire Services, and Toronto Paramedic Services, from date of award to November 14, 2023, with the option to renew the contract for an additional four (4) separate one (1) year periods. The Request for Quotation is structured to award two (2) separate contracts to the two (2) lowest suppliers (Primary and Secondary) based on the suppliers meeting specifications per Districts: District 1 - Toronto and East York District, District 2 - Etobicoke York District, District 3 - North York District and District 4 - Scarborough District. Fleet Services Division intends to distribute 60 - 80 percent of the work to the Primary Supplier, and 20 - 40 percent of the work to the Secondary Supplier as per Request for Quotation Part 5 - Instructions to Pricing Form, Section 4.9. Should the option(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: Portugal Auto Garage Contract Award Value: $431,859 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $488,001 including HST and all applicable charges $439,460 net of HST recoveries Contract is expected to start on the date of award and end on November 14, 2023. Option Year 1 (November 15, 2023, to November 14, 2024) $444,815 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $502,641 including all applicable taxes and charges $452,643 net of HST recoveries Option Year 2 (November 15, 2024, to November 14, 2025) $458,159 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $567,984 including all applicable taxes and charges $466,223 net of HST recoveries Option Year 3 (November 15, 2025, to November 14, 2026) $471,904 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $641,822 including all applicable taxes and charges $480,209 net of HST recoveries Option Year 4 (November 15, 2026, to November 14, 2027) $486,061 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $725,259 including all applicable taxes and charges $494,616 net of HST recoveries Total Potential Contract Award Value including Optional Periods: $2,292,798 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,925,706 including HST and all applicable charges $2,333,151 net of HST recoveries Recommended Supplier: North Keele Auto Repair Centre Contract Award Value: $1,665,044 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,881,500 including HST and all applicable charges $1,694,349 net of HST recoveries Contract is expected to start on the date of award and end on November 14, 2023. Option Year 1 (November 15, 2023, to November 14, 2024) $1,714,995 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,937,945 including all applicable taxes and charges $1,745,179 net of HST recoveries Option Year 2 (November 15, 2024, to November 14, 2025) $1,766,445 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,996,083 including all applicable taxes and charges $1,797,535 net of HST recoveries Option Year 3 (November 15, 2025, to November 14, 2026) $1,819,438 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,055,965 including all applicable taxes and charges $1,851,461 net of HST recoveries Option Year 4 (November 15, 2026, to November 14, 2027) $1,874,022 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,117,644 including all applicable taxes and charges $1,907,004 net of HST recoveries Total Potential Contract Award Value including Optional Periods: $8,839,944 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $9,989,137 including HST and all applicable charges $8,995,527 net of HST recoveries Recommended Supplier: BDS Fleet Services Contract Award Value: $2,443,334 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,760,967 including HST and all applicable charges $2,486,337 net of HST recoveries Contract is expected to start on the date of award and end on November 14, 2023. Option Year 1 (November 15, 2023, to November 14, 2024) $2,516,634 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,843,796 including all applicable taxes and charges $2,560,927 net of HST recoveries Option Year 2 (November 15, 2024, to November 14, 2025) $2,592,133 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,929,110 including all applicable taxes and charges $2,637,754 net of HST recoveries Option Year 3 (November 15, 2025, to November 14, 2026) $2,669,897 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $3,016,984 including all applicable taxes and charges $2,716,887 net of HST recoveries Option Year 4 (November 15, 2026, to November 14, 2027) $2,749,994 net of all applicable taxes and charges $3,107,493 including all applicable taxes and charges $2,798,394 net of HST recoveries Total Potential Contract Award Value including Optional Periods: $12,971,992 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $14,658,351 including HST and all applicable charges $13,200,299 net of HST recoveries Recommended Supplier: Auto Guyz - Auto Repair Contract Award Value: $370,940 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $419,162 including HST and all applicable charges $377,469 net of HST recoveries Contract is expected to start on the date of award and end on November 14, 2023. Option Year 1 (November 15, 2023, to November 14, 2024) $382,068 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $431,737 including all applicable taxes and charges $388,793 net of HST recoveries Option Year 2 (November 15, 2024, to November 14, 2025) $393,530 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $444,689 including all applicable taxes and charges $400,456 net of HST recoveries Option Year 3 (November 15, 2025, to November 14, 2026) $405,336 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $458,030 including all applicable taxes and charges $412,470 net of HST recoveries Option Year 4 (November 15, 2026, to November 14, 2027) $417,496 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $471,771 including all applicable taxes and charges $424,844 net of HST recoveries Total Potential Contract Award Value including Optional Periods: $1,969,371 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,225,389 including HST and all applicable charges $2,004,032 net of HST recoveries Recommended Supplier: Hogan Chevrolet Buick GMC Contract Award Value: $250,366 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $282,913 including HST and all applicable charges $254,772 net of HST recoveries Contract is expected to start on the date of award and end on November 14, 2023. Option Year 1 - From November 15, 2023, to November 14, 2024 $257,877 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $291,401 including all applicable taxes and charges $262,416 net of HST recoveries Option Year 2 - From November 15, 2024, to November 14, 2025 $265,613 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $300,143 including all applicable taxes and charges $270,288 net of HST recoveries Option Year 3 - From November 15, 2025, to November 14, 2026 $273,582 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $309,147 including all applicable taxes and charges $278,397 net of HST recoveries Option Year 4 - From November 15, 2026, to November 14, 2027 $281,789 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $318,422 including all applicable taxes and charges $286,749 net of HST recoveries Total Potential Contract Award Value including Optional Periods: $1,329,227 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,502,026 including HST and all applicable charges $1,352,621 net of HST recoveries The total potential combined contract awards for all suppliers identified in this report including all optional years is $27,403,331 net of all taxes and $31,300,609 including all applicable taxes and charges. The total potential cost to the City, including all optional years, for all contract awards is $27,885,630 net of HST Recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.