Bid Award Panel
The full agenda, as filed
All 10 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA28.1adopted
Solicitation Issued: January 4, 2023 Solicitation Closed: February 2, 2023 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) 741127 Ontario Ltd. o/a Ferdom Construction $1,579,889* Bond Paving & Construction Inc. $1,616,200 Mopal Construction Limited $1,925,300 * Pursuant to the Request for Tender document, the contract award value includes Optional Items and Contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 18, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender Ariba Document Number 3715381581, Contract Number 22-PFR-208 for Maple Leaf Park Splash Pad and Fitness Pod and Contract Number 22-PFR-209 for Pelmo Park Splash Pad. Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete the new splash pad and fitness pod at Maple Leaf Park and the new splash pad at Pelmo Park, on behalf of Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: 741127 Ontario Ltd. o/a Ferdom Construction Contract Award Value: $2,223,861 net of all applicable taxes and charges $2,512,963 including HST and all applicable charges $2,263,001 net of HST recoveries The contract is expected to start following the date of award and end by December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Ariba Document Number 3715381581, Contract Number 22-PFR-208 for Maple Leaf Park Splash Pad and Fitness Pod and Contract Number 22-PFR-209 for Pelmo Park Splash Pad. Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete the new splash pad and fitness pod at Maple Leaf Park and the new splash pad at Pelmo Park, on behalf of Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: 741127 Ontario Ltd. o/a Ferdom Construction Contract Award Value: $2,223,861 net of all applicable taxes and charges $2,512,963 including HST and all applicable charges $2,263,001 net of HST recoveries The contract is expected to start following the date of award and end by December 31, 2023.
BA28.2adopted
Solicitation Issued: February 6, 2023 Solicitation Closed: March 3, 2023 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Infrastructure Intelligence Service Inc.** $362,500 Civica Infrastructure inc. $530,125* * Pursuant to the Request for Quotation document the contract award value includes Contingency ** Supplier was found non-compliant with the mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 18, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3833137750. Description: For the Smoke and Dye Testing Phase 2 for Toronto Water Division at various City Locations from the date of award to date of award, with the option in favour of the City to extend the agreement on the same terms and conditions for up to two (2) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Toronto Water Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Civica Infrastructure Inc. Contract Award Value: $580,125 net of all applicable taxes and charges $655,541 including HST and all applicable charges $590,335 net of HST recoveries Contract is expected to start on the date of award and end on May 31, 2024. Option Year 1 (June 1, 2024 to May 31, 2025) $597,529 net of all applicable taxes and charges $675,208 including HST and all applicable charges $608,045 net of HST recoveries Option Year 2 (June 1, 2025 to May 31, 2026) $615,455 net of all applicable taxes and charges $695,464 including HST and all applicable charges $626,287 net of HST recoveries The total potential contract award identified in this report including option years is $1,793,108 net of all applicable taxes and charges and $2,026,212 including all applicable taxes and charges. The total potential cost to the City including option years is $1,824,667 net of HST recoveries. The above cost calculations reflect a three (3) percent Consumer Price Index adjustment applied to each option period after the initial term.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3833137750. Description: For the Smoke and Dye Testing Phase 2 for Toronto Water Division at various City Locations from the date of award to date of award, with the option in favour of the City to extend the agreement on the same terms and conditions for up to two (2) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Toronto Water Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Civica Infrastructure Inc. Contract Award Value: $580,125 net of all applicable taxes and charges $655,541 including HST and all applicable charges $590,335 net of HST recoveries Contract is expected to start on the date of award and end on May 31, 2024. Option Year 1 (June 1, 2024 to May 31, 2025) $597,529 net of all applicable taxes and charges $675,208 including HST and all applicable charges $608,045 net of HST recoveries Option Year 2 (June 1, 2025 to May 31, 2026) $615,455 net of all applicable taxes and charges $695,464 including HST and all applicable charges $626,287 net of HST recoveries The total potential contract award identified in this report including option years is $1,793,108 net of all applicable taxes and charges and $2,026,212 including all applicable taxes and charges. The total potential cost to the City including option years is $1,824,667 net of HST recoveries. The above cost calculations reflect a three (3) percent Consumer Price Index adjustment applied to each option period after the initial term.
BA28.3adopted
Solicitation Issued: March 21, 2023 Solicitation Closed: April 14, 2023 Number of Addenda Issued: None Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Stinson Equipment Limited $864,596.25* *Pursuant to the Request for Quotation document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 18, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3873905324, Contract Number 23TR-OM-300-SAM-SNS. Description: For the non-exclusive supply, delivery and warranty of Street Name Sign Components for the City of Toronto, Transportation Services Division, for a period of two (2) years, starting from the date of award to June 30, 2025, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of one (1) year. Should the option be exercised, the General Manager of Transportation Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Stinson Equipment Ltd. Contract Award Value: $951,056 net of all applicable taxes and charges $1,074,693 including HST and all applicable charges $967,795 net of HST recoveries The contract is expected to start on date of award to June 30, 2025. Option Year 1 (July 1, 2025 to June 30, 2026): $489,794 net of all applicable taxes and charges $553,467 including HST and all applicable charges $498,414 net of HST recoveries The total potential contract award including the option period is $1,440,850 net of all applicable taxes and charges and $1,628,161 inclusive of all applicable taxes and charges. The potential cost to the City including the option period is $1,466,209 net of HST recoveries. The above cost calculations for the Option Period reflects an estimated annual 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3873905324, Contract Number 23TR-OM-300-SAM-SNS. Description: For the non-exclusive supply, delivery and warranty of Street Name Sign Components for the City of Toronto, Transportation Services Division, for a period of two (2) years, starting from the date of award to June 30, 2025, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of one (1) year. Should the option be exercised, the General Manager of Transportation Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Stinson Equipment Ltd. Contract Award Value: $951,056 net of all applicable taxes and charges $1,074,693 including HST and all applicable charges $967,795 net of HST recoveries The contract is expected to start on date of award to June 30, 2025. Option Year 1 (July 1, 2025 to June 30, 2026): $489,794 net of all applicable taxes and charges $553,467 including HST and all applicable charges $498,414 net of HST recoveries The total potential contract award including the option period is $1,440,850 net of all applicable taxes and charges and $1,628,161 inclusive of all applicable taxes and charges. The potential cost to the City including the option period is $1,466,209 net of HST recoveries. The above cost calculations for the Option Period reflects an estimated annual 3 percent increase as per the Consumer Price Index.
BA28.4adopted
Solicitation Issued: March 25,2023 Solicitation Closed: April 24,2023 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) CANADA CONSTRUCTION LIMITED* $517,885.00 BROOK RESTORATION LTD $552,800.00 PINE VALLEY CORPORATION $710,000.00 * Pursuant to the Request for Tender document the award price on page 1 includes Contingency Allowance.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 18, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3888835880. Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete Renovation of the Playground at Regent Park Early Learning and Child Care Centre located at 40 Regent Street, Toronto. Recommended Supplier: Canada Construction Limited Contract Award Value: $595,567 net of all applicable taxes and charges $672,990 including HST and all applicable charges $606,049 net of HST recoveries Contract is expected to start following the date of award and end by December 29, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3888835880. Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete Renovation of the Playground at Regent Park Early Learning and Child Care Centre located at 40 Regent Street, Toronto. Recommended Supplier: Canada Construction Limited Contract Award Value: $595,567 net of all applicable taxes and charges $672,990 including HST and all applicable charges $606,049 net of HST recoveries Contract is expected to start following the date of award and end by December 29, 2023.
BA28.5adopted
Solicitation Issued: March 31, 2023 Solicitation Closed: April 18, 2023 Number of Addenda Issued: None Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Suppliers Name Bid Price (excluding H.S.T.) Rafat General Contractor Inc. $590,975.00* Aqua Tech Solutions Inc. $647,396.40 PTR Paving Inc. $1,367,935.00 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 18, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3937572365, Contract Number 23TR-OM-340-SC-MB. Description: Minor Bridge Repairs, Bridge Deck Flushing, and Chipping Loose Concrete from Bridges within the Scarborough District, Wards 20, 21, 22, 23, 24 and 25 Recommended Supplier: Rafat General Contractor Inc. Contract Award Value: $605,975 net of all applicable taxes and charges $684,752 including HST and all applicable charges $616,640 net of HST recoveries Contract is expected to start on July 5, 2023 and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3937572365, Contract Number 23TR-OM-340-SC-MB. Description: Minor Bridge Repairs, Bridge Deck Flushing, and Chipping Loose Concrete from Bridges within the Scarborough District, Wards 20, 21, 22, 23, 24 and 25 Recommended Supplier: Rafat General Contractor Inc. Contract Award Value: $605,975 net of all applicable taxes and charges $684,752 including HST and all applicable charges $616,640 net of HST recoveries Contract is expected to start on July 5, 2023 and end on December 31, 2023.
BA28.6adopted
Solicitation Issued: April 13, 2023 Solicitation Closed: April 28, 2023 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Sanscon Construction Limited $5,833,804.20* Aqua Tech Solutions Inc. $8,695,455.70 Midome Construction Services Ltd. $9,000,000.00 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 18, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3948833589, Contract Number 23ECS-RD-08SP. Description: Reconstruction of Toronto Transit Commission track allowance and partial reconstruction of roadway and sidewalk on Broadview Avenue from Gerrard Street East to Danforth Avenue. Recommended Supplier: Sanscon Construction Limited Contract Award Value: $6,417,185 net of all applicable taxes and charges $7,251,419 including HST and all applicable charges $6,530,127 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3948833589, Contract Number 23ECS-RD-08SP. Description: Reconstruction of Toronto Transit Commission track allowance and partial reconstruction of roadway and sidewalk on Broadview Avenue from Gerrard Street East to Danforth Avenue. Recommended Supplier: Sanscon Construction Limited Contract Award Value: $6,417,185 net of all applicable taxes and charges $7,251,419 including HST and all applicable charges $6,530,127 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2024.
BA28.7adopted
Solicitation Issued: February 4, 2022 Solicitation Closed: April 15, 2022 Number of Addenda Issued: Two (2) Number of Bids: One (1)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 18, 2023) from the Chief Procurement Officer: Solicitation Number: Kinetic GPO Request for Standing Offers (RFSO) Number 22-02. Description: After reviewing Kinetic GPO Request for Standing Offers Request for Standing Offers Number 22-02, Children's Services Division will leverage this Kinetic GPO contract with Wintergreen Learning Materials Ltd., and enter into an agreement with Wintergreen Learning Materials Ltd., for the supply and delivery of Children's Furniture, Toys and Manipulatives, from date of award to April 30, 2025. Recommended Supplier: Wintergreen Learning Materials Ltd. Contract Award Value: $2,800,000 net of all applicable taxes and charges $3,164,000 including HST and all applicable charges $2,849,280 net of HST recoveries Contract is expected to start on date of award and end on April 30, 2025. Renewal Option (May 1, 2025 to April 30, 2027) $2,800,000 net of all applicable taxes and charges $3,164,000 including HST and all applicable charges $2,849,280 net of HST recoveries The total potential contract award including all option years is $5,600,000 net of all applicable taxes and charges and $6,328,000 inclusive of all applicable taxes and charges. The potential cost to the City including all option years is $5,698,560 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Kinetic GPO Request for Standing Offers (RFSO) Number 22-02. Description: After reviewing Kinetic GPO Request for Standing Offers Request for Standing Offers Number 22-02, Children's Services Division will leverage this Kinetic GPO contract with Wintergreen Learning Materials Ltd., and enter into an agreement with Wintergreen Learning Materials Ltd., for the supply and delivery of Children's Furniture, Toys and Manipulatives, from date of award to April 30, 2025. Recommended Supplier: Wintergreen Learning Materials Ltd. Contract Award Value: $2,800,000 net of all applicable taxes and charges $3,164,000 including HST and all applicable charges $2,849,280 net of HST recoveries Contract is expected to start on date of award and end on April 30, 2025. Renewal Option (May 1, 2025 to April 30, 2027) $2,800,000 net of all applicable taxes and charges $3,164,000 including HST and all applicable charges $2,849,280 net of HST recoveries The total potential contract award including all option years is $5,600,000 net of all applicable taxes and charges and $6,328,000 inclusive of all applicable taxes and charges. The potential cost to the City including all option years is $5,698,560 net of HST recoveries.
BA28.8adopted
Solicitation Issued: January 25, 2023 Solicitation Closed: February 23, 2023 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price* (excluding H.S.T. and 20 percent for miscellaneous items) Matthews Equipment Limited O/A Herc Rentals Inc. $572,852.00 Aqua Tech Solutions Inc. $1,127,580.00 Tri-City Equipment* $5,701,800.00** *Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 18, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotations, Ariba Document Number 3797368837. Description: For the non-exclusive supply of rental, delivery and pick up of heavy equipment (no operators, excluding fuel), including maintenance, service, insurance and all other charges for various Toronto Water locations, for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods. Should the option(s) be exercised, then the General Manager of the Toronto Water Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Matthews Equipment Limited O/A Herc Rentals Contract Award Value: $687,422 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $776,787 including HST and all applicable charges $699,521 net of HST recoveries Contract is expected to start on date of award and end on May 31, 2024. Option Year 1: June 1, 2024 to May 31, 2025 $721,794 net of all applicable taxes and charges (including 20percent for miscellaneous items) $815,627 including HST and all applicable charges $734,497 net of HST recoveries Option Year 2: June 1, 2025 to May 31, 2026 $757,883 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $856,408 including HST and all applicable charges $771,222 net of HST recoveries Option Year 3: June 1, 2026 to May 31, 2027 $795,777 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $899,228 including HST and all applicable charges $809,783 net of HST recoveries Option Year 4: June 1, 2027 to May 31, 2028 $835,566 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $944,190 including HST and all applicable charges $850,272 net of HST recoveries Total Potential Contract Award, including Option Years, is $3,865,295 net of HST recoveries, $4,292,240 including all applicable taxes and charges and $3,798,443 net of all applicable taxes and charges. The above cost calculations reflect a five (5) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotations, Ariba Document Number 3797368837. Description: For the non-exclusive supply of rental, delivery and pick up of heavy equipment (no operators, excluding fuel), including maintenance, service, insurance and all other charges for various Toronto Water locations, for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods. Should the option(s) be exercised, then the General Manager of the Toronto Water Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Matthews Equipment Limited O/A Herc Rentals Contract Award Value: $687,422 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $776,787 including HST and all applicable charges $699,521 net of HST recoveries Contract is expected to start on date of award and end on May 31, 2024. Option Year 1: June 1, 2024 to May 31, 2025 $721,794 net of all applicable taxes and charges (including 20percent for miscellaneous items) $815,627 including HST and all applicable charges $734,497 net of HST recoveries Option Year 2: June 1, 2025 to May 31, 2026 $757,883 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $856,408 including HST and all applicable charges $771,222 net of HST recoveries Option Year 3: June 1, 2026 to May 31, 2027 $795,777 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $899,228 including HST and all applicable charges $809,783 net of HST recoveries Option Year 4: June 1, 2027 to May 31, 2028 $835,566 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $944,190 including HST and all applicable charges $850,272 net of HST recoveries Total Potential Contract Award, including Option Years, is $3,865,295 net of HST recoveries, $4,292,240 including all applicable taxes and charges and $3,798,443 net of all applicable taxes and charges. The above cost calculations reflect a five (5) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
BA28.9adopted
Solicitation Issued: January 9, 2023 Solicitation Closed: February 28, 2023 Number of Addenda Issued: Four (4) Number of Bids: Six (6) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) OH Environmental Inc. $293,025.00 Martech Group Inc. $295,227.50 Fisher Environmental Ltd. $310,225.00 Safetech Environmental Limited $348,564.25 Pinchin Ltd. $384,655.00 Ecoh Management Inc. $405,700.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 18, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3320337449. Description: For the non-exclusive supply and delivery of Environmental Services related to Designated Substances and Hazardous Material Surveys / Assessments, indoor air quality investigations, mould investigations, and soil sampling and analysis, for a period of one (1) year from the date of award, with the option to renew the contracts for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager, Toronto Water Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: OH Environmental Inc. Contract Award Value: $293,025 net of all applicable taxes and charges $331,118 including HST and all applicable charges $298,182 net of HST recoveries Contract is expected to start on the date of award and end on May 31, 2024. Option Year 1 (June 1, 2024 to May 31, 2025) $307,676 net of all applicable taxes and charges $347,674 including HST and all applicable charges $313,091 net of HST recoveries Option Year 2 (June 1, 2025 to May 31, 2026) $323,060 net of all applicable taxes and charges $365,058 including HST and all applicable charges $328,746 net of HST recoveries Option Year 3 (June 1, 2026 to May 31, 2027) $339,213 net of all applicable taxes and charges $383,311 including HST and all applicable charges $345,183 net of HST recoveries Option Year 4 (June 1, 2027 to May 31, 2028) $356,174 net of all applicable taxes and charges $402,476 including HST and all applicable charges $362,442 net of HST recoveries The total potential contract award identified in this report is $1,619,148 net of all applicable taxes and charges, and $1,829,637 including all applicable taxes and charges. The total potential cost to the City including all option years is $1,647,645 net of HST recoveries. The above cost calculations reflect a five (5) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3320337449. Description: For the non-exclusive supply and delivery of Environmental Services related to Designated Substances and Hazardous Material Surveys / Assessments, indoor air quality investigations, mould investigations, and soil sampling and analysis, for a period of one (1) year from the date of award, with the option to renew the contracts for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager, Toronto Water Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: OH Environmental Inc. Contract Award Value: $293,025 net of all applicable taxes and charges $331,118 including HST and all applicable charges $298,182 net of HST recoveries Contract is expected to start on the date of award and end on May 31, 2024. Option Year 1 (June 1, 2024 to May 31, 2025) $307,676 net of all applicable taxes and charges $347,674 including HST and all applicable charges $313,091 net of HST recoveries Option Year 2 (June 1, 2025 to May 31, 2026) $323,060 net of all applicable taxes and charges $365,058 including HST and all applicable charges $328,746 net of HST recoveries Option Year 3 (June 1, 2026 to May 31, 2027) $339,213 net of all applicable taxes and charges $383,311 including HST and all applicable charges $345,183 net of HST recoveries Option Year 4 (June 1, 2027 to May 31, 2028) $356,174 net of all applicable taxes and charges $402,476 including HST and all applicable charges $362,442 net of HST recoveries The total potential contract award identified in this report is $1,619,148 net of all applicable taxes and charges, and $1,829,637 including all applicable taxes and charges. The total potential cost to the City including all option years is $1,647,645 net of HST recoveries. The above cost calculations reflect a five (5) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
BA28.10adopted
Solicitation Issued: November 09, 2022 Solicitation Closed: January 24, 2023 Number of Addenda Issued: Six (6) Number of Bids: Six (6) Table 3: Summary of Bids Received including bid price. Supplier Name Bid Price (excluding H.S.T.) * Lot 1 Bid Price (excluding H.S.T.) * Lot 2 Ferris Fuel Systems Inc** $290,707.96 CAD $131,069.40 Kiff Auto N/A $137,021.86 Metro Truck Group** $301,445.22 Mid-Ontario Truck Centre $318,531.08 N/A ORANGEVILLE TRUCK CENTRE INC. $334,601.33 N/A *The Bid Price does not include miscellaneous cost. **Supplier was non-compliant due to not meeting mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 18, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotations, Ariba Document Number 3705834628. Description: For the non-exclusive supply of all labour, materials and equipment necessary to provide non-warranty services including inspection, diagnosis, Preventative Maintenance, service, repair and parts for engines and fuel systems of Compressed Natural Gas powered Natural Gas Vehicles, owned and operated by the City of Toronto's Fleet Services Division, for a period of one (1) year from May 1, 2023 to April 30, 2024, with an option in favour of the City to extend the contract on the same terms and conditions for additional terms of up to four (4) separate one (1) year periods. Should the option(s) be exercised, the General Manager of Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Mid Ontario Diesel Ltd. O/A Mid-Ontario Truck Centre - Lot 1 Contract Award Value: $350,384 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $395,934 including HST and all applicable charges $356,551 net of HST recoveries Contract is expected to start on May 1, 2023 and end on April 30, 2024. Option Year 1 - From May 1, 2024 to April 30, 2025 $360,896 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $407,812 including all applicable taxes and charges $367,247 net of HST recoveries Option Year 2 - From May 1, 2025 to April 30, 2026 $371,723 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $420,047 including all applicable taxes and charges $378,265 net of HST recoveries Option Year 3 - From May 1, 2026 to April 30, 2027 $382,874 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $432,648 including all applicable taxes and charges $389,613 net of HST recoveries Option Year 4 - From May 1, 2027 to April 30, 2028 $394,360 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $445,627 including all applicable taxes and charges $401,301 net of HST recoveries The above cost calculations include 3 percent Consumer Price Index cost adjustment applied to each term after the initial one (1) year contract period. The total potential contract award to Mid Ontario Truck Centre identified in this report including all option years is $1,860,237 net of all applicable taxes and charges, and $2,102,068 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,892,977 net of HST recoveries. Recommended Supplier: 1106499 Ontario Limited O/A Kiff Auto - Lot 2 Contract Award Value: $164,426 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $185,802 including HST and all applicable charges $167,320 net of HST recoveries Contract is expected to start on May 1, 2023 and end on April 30, 2024. Option Year 1 - From May 1, 2024 to April 30, 2025 $169,359 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $191,376 including all applicable taxes and charges $172,340 net of HST recoveries Option Year 2 - From May 1, 2025 to April 30, 2026 $174,440 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $197,117 including all applicable taxes and charges $177,510 net of HST recoveries Option Year 3 - From May 1, 2026 to April 30, 2027 $179,673 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $203,030 including all applicable taxes and charges $182,835 net of HST recoveries Option Year 4 - From May 1, 2027 to April 30, 2028 $185,063 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $209,121 including all applicable taxes and charges $188,320 net of HST recoveries The above cost calculations include 3 percent Consumer Price Index cost adjustment applied to each term after the initial one (1) year contract period. The total potential contact award to Kiff Auto identified in this report including all option years is $872,961 net of all applicable taxes and charges, and $986,446 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $888,325 net of HST recoveries. The total potential combined contract awards for both suppliers identified in this report including all optional years is $2,733,198 net of all applicable taxes and charges, and $3,088,514 including all applicable taxes and charges. The total potential cost to the City for both suppliers, including all option years, is $2,781,303 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotations, Ariba Document Number 3705834628. Description: For the non-exclusive supply of all labour, materials and equipment necessary to provide non-warranty services including inspection, diagnosis, Preventative Maintenance, service, repair and parts for engines and fuel systems of Compressed Natural Gas powered Natural Gas Vehicles, owned and operated by the City of Toronto's Fleet Services Division, for a period of one (1) year from May 1, 2023 to April 30, 2024, with an option in favour of the City to extend the contract on the same terms and conditions for additional terms of up to four (4) separate one (1) year periods. Should the option(s) be exercised, the General Manager of Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Mid Ontario Diesel Ltd. O/A Mid-Ontario Truck Centre - Lot 1 Contract Award Value: $350,384 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $395,934 including HST and all applicable charges $356,551 net of HST recoveries Contract is expected to start on May 1, 2023 and end on April 30, 2024. Option Year 1 - From May 1, 2024 to April 30, 2025 $360,896 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $407,812 including all applicable taxes and charges $367,247 net of HST recoveries Option Year 2 - From May 1, 2025 to April 30, 2026 $371,723 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $420,047 including all applicable taxes and charges $378,265 net of HST recoveries Option Year 3 - From May 1, 2026 to April 30, 2027 $382,874 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $432,648 including all applicable taxes and charges $389,613 net of HST recoveries Option Year 4 - From May 1, 2027 to April 30, 2028 $394,360 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $445,627 including all applicable taxes and charges $401,301 net of HST recoveries The above cost calculations include 3 percent Consumer Price Index cost adjustment applied to each term after the initial one (1) year contract period. The total potential contract award to Mid Ontario Truck Centre identified in this report including all option years is $1,860,237 net of all applicable taxes and charges, and $2,102,068 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,892,977 net of HST recoveries. Recommended Supplier: 1106499 Ontario Limited O/A Kiff Auto - Lot 2 Contract Award Value: $164,426 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $185,802 including HST and all applicable charges $167,320 net of HST recoveries Contract is expected to start on May 1, 2023 and end on April 30, 2024. Option Year 1 - From May 1, 2024 to April 30, 2025 $169,359 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $191,376 including all applicable taxes and charges $172,340 net of HST recoveries Option Year 2 - From May 1, 2025 to April 30, 2026 $174,440 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $197,117 including all applicable taxes and charges $177,510 net of HST recoveries Option Year 3 - From May 1, 2026 to April 30, 2027 $179,673 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $203,030 including all applicable taxes and charges $182,835 net of HST recoveries Option Year 4 - From May 1, 2027 to April 30, 2028 $185,063 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $209,121 including all applicable taxes and charges $188,320 net of HST recoveries The above cost calculations include 3 percent Consumer Price Index cost adjustment applied to each term after the initial one (1) year contract period. The total potential contact award to Kiff Auto identified in this report including all option years is $872,961 net of all applicable taxes and charges, and $986,446 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $888,325 net of HST recoveries. The total potential combined contract awards for both suppliers identified in this report including all optional years is $2,733,198 net of all applicable taxes and charges, and $3,088,514 including all applicable taxes and charges. The total potential cost to the City for both suppliers, including all option years, is $2,781,303 net of HST recoveries.