Bid Award Panel
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA37.1adopted
Solicitation Issued: December 16, 2022 Solicitation Closed: February 8, 2023 Number of Addenda Issued: Three (3) Number of Bids: Two (2) Table 2: Summary of Bids Received Supplier Name Civica Infrastructure Inc.* WSP Canada Inc *Pursuant to the Request for Proposal document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 20, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3672932801, Contract Number 22TW-CTS-08 Description: Professional Engineering Services for the Pumping Station Environmental Assessment Planning Study - Wirral Court Sewer Pumping Station and Brule Gardens Sewer Pumping Station Recommended Supplier: Civica Infrastructure Inc. Contract Award Value: $508,946 net of all applicable taxes and charges $575,109 including HST and all applicable charges $517,903 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3672932801, Contract Number 22TW-CTS-08 Description: Professional Engineering Services for the Pumping Station Environmental Assessment Planning Study - Wirral Court Sewer Pumping Station and Brule Gardens Sewer Pumping Station Recommended Supplier: Civica Infrastructure Inc. Contract Award Value: $508,946 net of all applicable taxes and charges $575,109 including HST and all applicable charges $517,903 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025.
BA37.2adopted
Solicitation Issued: March 24, 2023 Solicitation Closed: May 18, 2023 Number of Addenda Issued: Six (6) Number of Bids: Five (5) Summary of Bids Received: Johnson Controls Canada Met-Scan Canada Ltd Paladin Technologies Inc Panorama Security Ltd* Vipond Inc * Supplier did not achieve the minimum technical score and was not considered for the pricing stage. Range of Scores: 74.05 - 86.50 points
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 20, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Supplier Qualifications, Ariba Document Number 3841985700 Description: For the provision of Supply and Install of Security Products (cameras, access controls, etc.) for Corporate Security, a unit of the Corporate Real Estate Management Division. The term of the multi-use pre-qualified list will be for a period of three (3) years from the date of award. Suppliers' submitted rates will apply and remain firm for the duration of the contract term. Individual work assignments under $30,000 (excluding HST) will be issued to suppliers on a rotational demand basis. Blanket contracts will be established for each successful Supplier. For Individual work assignments valued over $30,000 (excluding HST) and not exceeding $500,000, Request for Quotations or Proposals will be issued through to all pre-qualified Suppliers on the list for competitive bidding followed by seeking appropriate award authority in accordance with City's Purchasing By-Law, Policy and Procedure. The Bid Award Panel report will be seeking authority to award only the rotational roster contracts with the associated award values per Supplier. Recommended Supplier: Paladin Technologies Inc Contract Award Value: $844,575 net of all applicable taxes and charges $954,370 including HST and all applicable charges $859,440 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2026. Recommended Supplier: Vipond Inc. Contract Award Value: $844,575 net of all applicable taxes and charges $954,370 including HST and all applicable charges $859,440 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2026. Recommended Supplier: Johnson Controls Canada Contract Award Value: $844,575 net of all applicable taxes and charges $954,370 including HST and all applicable charges $859,440 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2026. Recommended Supplier: Met-Scan Canada Ltd. Contract Award Value: $844,575 net of all applicable taxes and charges $954,370 including HST and all applicable charges $859,440 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2026. The combined total potential contract award for all suppliers identified in this report, is $3,378,300 net of all applicable taxes and charges, and $3,817,479 including HST and applicable charges. The combined total potential cost to the City is $3,437,758 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Supplier Qualifications, Ariba Document Number 3841985700 Description: For the provision of Supply and Install of Security Products (cameras, access controls, etc.) for Corporate Security, a unit of the Corporate Real Estate Management Division. The term of the multi-use pre-qualified list will be for a period of three (3) years from the date of award. Suppliers' submitted rates will apply and remain firm for the duration of the contract term. Individual work assignments under $30,000 (excluding HST) will be issued to suppliers on a rotational demand basis. Blanket contracts will be established for each successful Supplier. For Individual work assignments valued over $30,000 (excluding HST) and not exceeding $500,000, Request for Quotations or Proposals will be issued through to all pre-qualified Suppliers on the list for competitive bidding followed by seeking appropriate award authority in accordance with City's Purchasing By-Law, Policy and Procedure. The Bid Award Panel report will be seeking authority to award only the rotational roster contracts with the associated award values per Supplier. Recommended Supplier: Paladin Technologies Inc Contract Award Value: $844,575 net of all applicable taxes and charges $954,370 including HST and all applicable charges $859,440 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2026. Recommended Supplier: Vipond Inc. Contract Award Value: $844,575 net of all applicable taxes and charges $954,370 including HST and all applicable charges $859,440 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2026. Recommended Supplier: Johnson Controls Canada Contract Award Value: $844,575 net of all applicable taxes and charges $954,370 including HST and all applicable charges $859,440 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2026. Recommended Supplier: Met-Scan Canada Ltd. Contract Award Value: $844,575 net of all applicable taxes and charges $954,370 including HST and all applicable charges $859,440 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2026. The combined total potential contract award for all suppliers identified in this report, is $3,378,300 net of all applicable taxes and charges, and $3,817,479 including HST and applicable charges. The combined total potential cost to the City is $3,437,758 net of HST recoveries.
BA37.3adopted
Solicitation Issued: April 26, 2023 Solicitation Closed: May 23, 2023 Number of Addenda Issued: [One (1)] Number of Bids: [3] Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) W.M Weller Tree Service Ltd.* $1,891,188.00 Diamond Tree Care & Consulting Inc. $9,064,210.00 Ontario Line Clearing & Tree Experts Inc.** $10,014,134.93 * For the award of Region North-West ** For the award of Region North-East, Region East-East, Region East-West, Region South-East, Region South-West, Region West-East, Region West-West (June - December), and West-West (January - May).
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 20, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3911974670 Description: For the supply and delivery of arboricultural stumping services for Parks, Forestry and Recreation division. The initial term is for a period of two and a half (2.5) years, with an option in favour of the City to renew for an additional term of up to two (2) additional one-year terms. The Contract prices are fixed for one and a half (1.5) years and there will be no annual price adjustment. For the remaining one (1) year initial term and included in the City's decision to exercise any option year(s), there is an annual price adjustment that will be applied after the one and a half (1.5) years' Contract end date in accordance with the annual Consumer Price Index (CPI), (CPI Index-All Items-Toronto) for a 12 month period, using the most current CPI released month at the time of the remaining one (1) year initial term, conducted by the City for the Deliverables. Recommended Supplier: Ontario Line Clearing & Tree Experts Inc. (OLC) and W.M Weller Tree Service Ltd. (Weller) Ontario Line Clearing & Tree Experts Inc. Contract Award Value: Total contract award value: From: Date of Award - December 31, 2025 $8,213,330 net of all applicable taxes and charges $9,281,062 including HST and all applicable charges $8,357,884 net of HST recoveries Option Year 1: From: January 1, 2026 - December 31, 2026 $3,498,506 net of all applicable taxes and charges $3,953,312 including HST and all applicable charges $3,560,080 net of HST recoveries Option Year 2: From: January 1, 2027 - December 31, 2027 $3,603,461 net of all applicable taxes and charges $4,071,911 including HST and all applicable charges $3,666,882 net of HST recoveries Total Potential Contract Award including Optional Years: From: Date of Award - December 31, 2027 $15,315,297 net of all applicable taxes and charges $17,306,286 including HST and all applicable charges $15,584,846 net of HST recoveries All contract prices are fixed for one and a half (1.5) years and annual price adjustments, for the Consumer Price Index (CPI) will be applied to the remaining year of the initial term and for each option to renew as specified in the RFQ. The above costs are inclusive of these amounts including an adjustment of three (3) percent to account for CPI for award purposes. W.M. Weller Tree Service Ltd. Contract Award Value: Total contract award value: From: Date of Award - December 31, 2025 $1,914,303 net of all applicable taxes and charges $2,163,162 including HST and all applicable charges $1,947,995 net of HST recoveries Option Year 1: From: January 1, 2026 - December 31, 2026 $817,406 net of all applicable taxes and charges $923,669 including HST and all applicable charges $831,792 net of HST recoveries Option Year 2: From: January 1, 2027 - December 31, 2027 $841,929 net of all applicable taxes and charges $951,380 including HST and all applicable charges $856,747 net of HST recoveries Total Potential Contract Award including Optional Years: From: Date of Award - December 31, 2027 $3,573,638 net of all applicable taxes and charges $4,038,211 including HST and all applicable charges $3,636,534 net of HST recoveries The total potential award for both contracts is $18,888,934 net of all applicable taxes and charges, $21,344,496 including HST and all applicable charges. The total potential cost to the City for both contracts including optional periods is $19,221,380 net of HST recoveries. All contract prices are fixed for one and a half (1.5) years and annual price adjustments, for the Consumer Price Index (CPI) will be applied to the remaining year of the initial term and for each option to renew as specified in the RFQ. The above costs are inclusive of these amounts including an adjustment of three (3) percent to account for CPI for award purposes.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3911974670 Description: For the supply and delivery of arboricultural stumping services for Parks, Forestry and Recreation division. The initial term is for a period of two and a half (2.5) years, with an option in favour of the City to renew for an additional term of up to two (2) additional one-year terms. The Contract prices are fixed for one and a half (1.5) years and there will be no annual price adjustment. For the remaining one (1) year initial term and included in the City's decision to exercise any option year(s), there is an annual price adjustment that will be applied after the one and a half (1.5) years' Contract end date in accordance with the annual Consumer Price Index (CPI), (CPI Index-All Items-Toronto) for a 12 month period, using the most current CPI released month at the time of the remaining one (1) year initial term, conducted by the City for the Deliverables. Recommended Supplier: Ontario Line Clearing & Tree Experts Inc. (OLC) and W.M Weller Tree Service Ltd. (Weller) Ontario Line Clearing & Tree Experts Inc. Contract Award Value: Total contract award value: From: Date of Award - December 31, 2025 $8,213,330 net of all applicable taxes and charges $9,281,062 including HST and all applicable charges $8,357,884 net of HST recoveries Option Year 1: From: January 1, 2026 - December 31, 2026 $3,498,506 net of all applicable taxes and charges $3,953,312 including HST and all applicable charges $3,560,080 net of HST recoveries Option Year 2: From: January 1, 2027 - December 31, 2027 $3,603,461 net of all applicable taxes and charges $4,071,911 including HST and all applicable charges $3,666,882 net of HST recoveries Total Potential Contract Award including Optional Years: From: Date of Award - December 31, 2027 $15,315,297 net of all applicable taxes and charges $17,306,286 including HST and all applicable charges $15,584,846 net of HST recoveries All contract prices are fixed for one and a half (1.5) years and annual price adjustments, for the Consumer Price Index (CPI) will be applied to the remaining year of the initial term and for each option to renew as specified in the RFQ. The above costs are inclusive of these amounts including an adjustment of three (3) percent to account for CPI for award purposes. W.M. Weller Tree Service Ltd. Contract Award Value: Total contract award value: From: Date of Award - December 31, 2025 $1,914,303 net of all applicable taxes and charges $2,163,162 including HST and all applicable charges $1,947,995 net of HST recoveries Option Year 1: From: January 1, 2026 - December 31, 2026 $817,406 net of all applicable taxes and charges $923,669 including HST and all applicable charges $831,792 net of HST recoveries Option Year 2: From: January 1, 2027 - December 31, 2027 $841,929 net of all applicable taxes and charges $951,380 including HST and all applicable charges $856,747 net of HST recoveries Total Potential Contract Award including Optional Years: From: Date of Award - December 31, 2027 $3,573,638 net of all applicable taxes and charges $4,038,211 including HST and all applicable charges $3,636,534 net of HST recoveries The total potential award for both contracts is $18,888,934 net of all applicable taxes and charges, $21,344,496 including HST and all applicable charges. The total potential cost to the City for both contracts including optional periods is $19,221,380 net of HST recoveries. All contract prices are fixed for one and a half (1.5) years and annual price adjustments, for the Consumer Price Index (CPI) will be applied to the remaining year of the initial term and for each option to renew as specified in the RFQ. The above costs are inclusive of these amounts including an adjustment of three (3) percent to account for CPI for award purposes.
BA37.4adopted
Solicitation Issued: May 15, 2023 Solicitation Closed: June 6, 2023 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Alliance Verdi Civil Inc. $ 2,669,879.00* Belor Construction Ltd. $ 3,475,555.00 Bridgecon Construction Ltd. $ 5,556,147.00 Grascan Construction Ltd./Torbridge Construction Ltd.** $ 7,660,000.00 * Pursuant to the Request for Tender document, the contract award price includes contingency. ** The bid was submitted as a Joint Venture.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 20, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3999312344, Contract Number. 23ECS-BE-04BSE Description: For Bridge Rehabilitation of the Don Valley Parkway (DVP) under Metrolinx Rail Bridge (Bridge ID194) including, refacing of concrete abutments, pier, soffit, fascia and wingwalls, removal and reconstruction of architectural concrete veneer, removal and reinstatement of existing railing, concrete patch repairs, concrete sealing and crack injection, reconstruction of roadside barrier and SBGR, reconstruction and repair of wingwall coping. Recommended Supplier: Alliance Verdi Civil Inc. Contract Award Value: $ 3,203,855 net of all applicable taxes and charges $ 3,620,356 including HST and all applicable charges $ 3,260,243 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3999312344, Contract Number. 23ECS-BE-04BSE Description: For Bridge Rehabilitation of the Don Valley Parkway (DVP) under Metrolinx Rail Bridge (Bridge ID194) including, refacing of concrete abutments, pier, soffit, fascia and wingwalls, removal and reconstruction of architectural concrete veneer, removal and reinstatement of existing railing, concrete patch repairs, concrete sealing and crack injection, reconstruction of roadside barrier and SBGR, reconstruction and repair of wingwall coping. Recommended Supplier: Alliance Verdi Civil Inc. Contract Award Value: $ 3,203,855 net of all applicable taxes and charges $ 3,620,356 including HST and all applicable charges $ 3,260,243 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2024.
BA37.5adopted
Solicitation Issued: May 11, 2023 Solicitation Closed: June 23, 2023 Number of Addenda Issued: none Number of Bids: One (1) Table 2: Summary of Bids Received including bid price BIDDER Bid Price (excluding H.S.T.) KeyData Associates Inc $10,161,556
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 20, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3999532912 Description: For ForgeRock Identity Cloud licenses subscription and professional services for the City of Toronto's Office of the Chief Information Security Officer for a period of three (3) years from the date of Award with an option in favour of the City to extend the agreement on the same terms and conditions for up to two (2) consecutive one (1) year periods. Note: Should the option(s) be exercised, then the Chief Information Security Officer will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: KeyData Associates Inc Contract Award Value: $5,249,323 net of all applicable taxes and charges $5,931,735 including H.S.T. and all applicable charges $5,341,711 net of H.S.T. recoveries Contract is expected to start on date of award for a three (3) year period. Option Year 1 $2,345,538 net of all applicable taxes and charges $2,650,458 including HST and all applicable charges $2,386,820 net of HST recoveries Option Year 2 $2,566,695 net of all applicable taxes and charges $2,900,365 including HST and all applicable charges $2,611,869 net of HST recoveries The total potential contract award including all optional periods is $10,161,556 net of all applicable taxes and charges, $11,482,559 including all applicable taxes and charges. The total potential cost to the City including optional periods is $10,340,401 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3999532912 Description: For ForgeRock Identity Cloud licenses subscription and professional services for the City of Toronto's Office of the Chief Information Security Officer for a period of three (3) years from the date of Award with an option in favour of the City to extend the agreement on the same terms and conditions for up to two (2) consecutive one (1) year periods. Note: Should the option(s) be exercised, then the Chief Information Security Officer will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: KeyData Associates Inc Contract Award Value: $5,249,323 net of all applicable taxes and charges $5,931,735 including H.S.T. and all applicable charges $5,341,711 net of H.S.T. recoveries Contract is expected to start on date of award for a three (3) year period. Option Year 1 $2,345,538 net of all applicable taxes and charges $2,650,458 including HST and all applicable charges $2,386,820 net of HST recoveries Option Year 2 $2,566,695 net of all applicable taxes and charges $2,900,365 including HST and all applicable charges $2,611,869 net of HST recoveries The total potential contract award including all optional periods is $10,161,556 net of all applicable taxes and charges, $11,482,559 including all applicable taxes and charges. The total potential cost to the City including optional periods is $10,340,401 net of HST recoveries.
BA37.6adopted
Solicitation Issued: June 2, 2023 Solicitation Closed: June 29, 2023 Number of Addenda Issued: none Number of Bids: 1 Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) TRH Services $221,673.30
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 20, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3999823865 Description: For the supply of all labour, equipment, and material for preventative maintenance including inspection, testing, calibration and on-demand maintenance of Medical Equipment, Weighing Scales, Medroom and Vaccine Fridges, and Shower Chair for the City of Toronto Seniors Services and Long Term Care Division. The term of the Contract is to be for a period of one (1) year with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional one (1) year option renewal periods. Note: Should the option(s) be exercised, then the General Manager of Seniors Services and Long Term Care Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: TRH Services Contract Award Value: $266,008 net of all applicable taxes and charges (with 20 percent contingency) $300,589 including HST and all applicable charges $270,689 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2024. Option Year 1: August 1, 2024 to July 31, 2025 $273,988 net of all applicable taxes and charges $309,607 including HST and all applicable charges $278,810 net of HST recoveries Option Year 2: August 1, 2025 to July 31, 2026 $282,208 net of all applicable taxes and charges $318,895 including HST and all applicable charges $287,175 net of HST recoveries Option Year 3: August 1, 2026 to July 31, 2027 $290,674 net of all applicable taxes and charges $328,462 including HST and all applicable charges $295,790 net of HST recoveries Option Year 4: August 1, 2027 to July 31, 2028 $299,394 net of all applicable taxes and charges $338,316 including HST and all applicable charges $304,664 net of HST recoveries The total potential contract award identified in this report including option years is $1,412,272 net of all applicable taxes and charges, $1,595,868 including all applicable taxes and charges. The total potential cost to the City including option years is $1,437,128 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3999823865 Description: For the supply of all labour, equipment, and material for preventative maintenance including inspection, testing, calibration and on-demand maintenance of Medical Equipment, Weighing Scales, Medroom and Vaccine Fridges, and Shower Chair for the City of Toronto Seniors Services and Long Term Care Division. The term of the Contract is to be for a period of one (1) year with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional one (1) year option renewal periods. Note: Should the option(s) be exercised, then the General Manager of Seniors Services and Long Term Care Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: TRH Services Contract Award Value: $266,008 net of all applicable taxes and charges (with 20 percent contingency) $300,589 including HST and all applicable charges $270,689 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2024. Option Year 1: August 1, 2024 to July 31, 2025 $273,988 net of all applicable taxes and charges $309,607 including HST and all applicable charges $278,810 net of HST recoveries Option Year 2: August 1, 2025 to July 31, 2026 $282,208 net of all applicable taxes and charges $318,895 including HST and all applicable charges $287,175 net of HST recoveries Option Year 3: August 1, 2026 to July 31, 2027 $290,674 net of all applicable taxes and charges $328,462 including HST and all applicable charges $295,790 net of HST recoveries Option Year 4: August 1, 2027 to July 31, 2028 $299,394 net of all applicable taxes and charges $338,316 including HST and all applicable charges $304,664 net of HST recoveries The total potential contract award identified in this report including option years is $1,412,272 net of all applicable taxes and charges, $1,595,868 including all applicable taxes and charges. The total potential cost to the City including option years is $1,437,128 net of HST recoveries.
BA37.7adopted
Solicitation Issued: June 9, 2023 Solicitation Closed: June 27, 2023 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Upper Canada Road Services Inc. $2,847,186.00* Aqua Tech Solutions Inc. $3,358,470.05 Almon Equipment Ltd. $6,908,471.00 * Pursuant to the Request for Quotation document, the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 20, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 4021925808, Contract Number 23TR-PDM-04-CPP Description: For the Non-Exclusive Supply, Installation, Maintenance and Warranty of Pavement Markings, Bollards, Concrete Curbs, Planters, Plantings and Related Materials for a period of one (1) year with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Transportation Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Upper Canada Road Services Inc. Contract Award Value: $3,131,905 net all applicable taxes and charges $3,539,052 including HST and all applicable charges $3,187,026 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2024. Option Year 1: August 1, 2024 to July 31, 2025 $3,225,862 net of all applicable taxes and charges $3,645,224 including HST and all applicable charges $3,282,637 net of HST recoveries Option Year 2: August 1, 2025 to July 31, 2026 $3,322,638 net of all applicable taxes and charges $3,754,581 including HST and all applicable charges $3,381,116 net of HST recoveries The total potential contract award value, including the optional periods is $9,680,405 net of all applicable taxes and charges and $10,938,857 including HST and all applicable charges. The total potential cost to the City, including option periods is $9,850,780 net of HST recoveries. The above cost calculations for the Option Year periods reflect an estimated annual three (3) percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 4021925808, Contract Number 23TR-PDM-04-CPP Description: For the Non-Exclusive Supply, Installation, Maintenance and Warranty of Pavement Markings, Bollards, Concrete Curbs, Planters, Plantings and Related Materials for a period of one (1) year with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Transportation Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Upper Canada Road Services Inc. Contract Award Value: $3,131,905 net all applicable taxes and charges $3,539,052 including HST and all applicable charges $3,187,026 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2024. Option Year 1: August 1, 2024 to July 31, 2025 $3,225,862 net of all applicable taxes and charges $3,645,224 including HST and all applicable charges $3,282,637 net of HST recoveries Option Year 2: August 1, 2025 to July 31, 2026 $3,322,638 net of all applicable taxes and charges $3,754,581 including HST and all applicable charges $3,381,116 net of HST recoveries The total potential contract award value, including the optional periods is $9,680,405 net of all applicable taxes and charges and $10,938,857 including HST and all applicable charges. The total potential cost to the City, including option periods is $9,850,780 net of HST recoveries. The above cost calculations for the Option Year periods reflect an estimated annual three (3) percent increase as per the Consumer Price Index.