Bid Award Panel
The full agenda, as filed
All 9 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA4.1adopted
Solicitation Issued: June 23, 2022 Solicitation Closed: August 11, 2022 Number of Addenda Issued: Eight (8) Number of Bids: Six (6) Table 2: Summary of Bids Received Supplier Name 614128 Ontario Ltd. O/A Trisan Construction Clearway Construction Inc. N.S.J. Waterworx Group Ltd. Rabcon Contractors Ltd. Rafat General Contractor Inc.* Utility Force Construction Inc.** *Supplier did not meet the minimum technical threshold. **Pursuant to the Request for Proposal document the contract award value includes contingency. Range of Scores: 100.00 - 35.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 25, 2022) from the Chief Procurement Officer: Solicitation Number: Negotiated Request for Proposal, Ariba Document Number 3542998354 (Part A), Contract Number 22TW-DC-302OCS Description: General Sewer and Watermain Construction Related Activities for Residential Water and Sewer Service Connections for North York District - Part A: Wards: 6, 8, 15, 16, 17 and 18 (Contract Number 22TW-DC-302OCS) from date of award to December 31, 2023, with the option to extend the Contract for two (2) additional one (1) year period at the sole discretion of the City and subject to budget approval. Should the option period(s) be exercised, then the General Manager of Toronto Water will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Part A: Utility Force Construction Inc. Contract Award Value: $5,084,375 net of all applicable taxes and charges $5,745,344 including all applicable taxes and charges $5,173,860 net of HST recoveries Contract is expected to start on the date of award to December 31, 2023. Option Period 1 (January 1, 2024, to December 31, 2024) $5,236,906 net of all applicable taxes and charges $5,917,704 including all applicable taxes and charges $5,329,076 net of HST recoveries Option Period 2 (January 1, 2025, to December 31, 2025) $5,394,013 net of all applicable taxes and charges $6,095,235 including all applicable taxes and charges $5,488,948 net of HST recoveries The total contract award including all option periods is $15,715,295 net of all applicable taxes and charges and $17,758,283 including all applicable taxes and charges. The total potential cost to the City including the option period is $15,991,884 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index increase applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Negotiated Request for Proposal, Ariba Document Number 3542998354 (Part A), Contract Number 22TW-DC-302OCS Description: General Sewer and Watermain Construction Related Activities for Residential Water and Sewer Service Connections for North York District - Part A: Wards: 6, 8, 15, 16, 17 and 18 (Contract Number 22TW-DC-302OCS) from date of award to December 31, 2023, with the option to extend the Contract for two (2) additional one (1) year period at the sole discretion of the City and subject to budget approval. Should the option period(s) be exercised, then the General Manager of Toronto Water will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Part A: Utility Force Construction Inc. Contract Award Value: $5,084,375 net of all applicable taxes and charges $5,745,344 including all applicable taxes and charges $5,173,860 net of HST recoveries Contract is expected to start on the date of award to December 31, 2023. Option Period 1 (January 1, 2024, to December 31, 2024) $5,236,906 net of all applicable taxes and charges $5,917,704 including all applicable taxes and charges $5,329,076 net of HST recoveries Option Period 2 (January 1, 2025, to December 31, 2025) $5,394,013 net of all applicable taxes and charges $6,095,235 including all applicable taxes and charges $5,488,948 net of HST recoveries The total contract award including all option periods is $15,715,295 net of all applicable taxes and charges and $17,758,283 including all applicable taxes and charges. The total potential cost to the City including the option period is $15,991,884 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index increase applied annually to the yearly cost after the initial year.
BA4.2adopted
Solicitation Issued: September 19, 2022 Solicitation Closed: October 17, 2022 Number of Addenda Issued: Four (4) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Waste Management of Canada Corporation $891,781.50* *Pursuant to the Request for Quotations document, the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 1, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotations, Ariba Document Number 3610971650 Description: For Haulage Services of various types of waste for the City of Toronto's Toronto Water Division, Water Treatment Plants and Wastewater Treatment Plants to primarily Green Lane Landfill site from January 1, 2023, to December 31, 2023, with the option to extend the agreement on the same terms and conditions for up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option periods be exercised, then the General Manger of Toronto Water Division will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Waste Management of Canada Corporation Contract Award Value: $983,738 net of all applicable taxes and charges $1,111,624 including HST and all applicable charges $1,001,052 net of HST recoveries Contract is expected to start on January 1, 2023, and end on December 31, 2023. Option Year 1 (January 1, 2024, to December 31, 2024) $1,013,250 net of all applicable taxes and charges $1,144,973 including HST and all applicable charges $1,031,083 net of HST recoveries Option Year 2 (January 1, 2025, to December 31, 2025) $1,043,648 net of all applicable taxes and charges $1,179,322 including HST and all applicable charges $1,062,016 net of HST recoveries Option Year 3 (January 1, 2026, to December 31, 2026) $1,074,957 net of all applicable taxes and charges $1,214,701 including HST and all applicable charges $1,093,876 net of HST recoveries Option Year 4 (January 1, 2027, to December 31, 2027) $1,107,206 net of all applicable taxes and charges $1,251,143 including HST and all applicable charges $1,126,693 net of HST recoveries The total potential contract award, including all option periods is $5,901,763 including all applicable taxes and charges and $5,222,798 net of all applicable taxes and charges. The total potential cost to the City, including all option periods is $5,314,719 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index increase applied annually to the to the yearly cost after the initial year.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotations, Ariba Document Number 3610971650 Description: For Haulage Services of various types of waste for the City of Toronto's Toronto Water Division, Water Treatment Plants and Wastewater Treatment Plants to primarily Green Lane Landfill site from January 1, 2023, to December 31, 2023, with the option to extend the agreement on the same terms and conditions for up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option periods be exercised, then the General Manger of Toronto Water Division will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Waste Management of Canada Corporation Contract Award Value: $983,738 net of all applicable taxes and charges $1,111,624 including HST and all applicable charges $1,001,052 net of HST recoveries Contract is expected to start on January 1, 2023, and end on December 31, 2023. Option Year 1 (January 1, 2024, to December 31, 2024) $1,013,250 net of all applicable taxes and charges $1,144,973 including HST and all applicable charges $1,031,083 net of HST recoveries Option Year 2 (January 1, 2025, to December 31, 2025) $1,043,648 net of all applicable taxes and charges $1,179,322 including HST and all applicable charges $1,062,016 net of HST recoveries Option Year 3 (January 1, 2026, to December 31, 2026) $1,074,957 net of all applicable taxes and charges $1,214,701 including HST and all applicable charges $1,093,876 net of HST recoveries Option Year 4 (January 1, 2027, to December 31, 2027) $1,107,206 net of all applicable taxes and charges $1,251,143 including HST and all applicable charges $1,126,693 net of HST recoveries The total potential contract award, including all option periods is $5,901,763 including all applicable taxes and charges and $5,222,798 net of all applicable taxes and charges. The total potential cost to the City, including all option periods is $5,314,719 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index increase applied annually to the to the yearly cost after the initial year.
BA4.3adopted
Solicitation Issued: October 6, 2022 Solicitation Closed: November 10, 2022 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Bid Price (excluding H.S.T.) Nachurs Alpine Solutions Corp. $639,700 Anco Chemicals Inc. $756,700
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 1, 2022, from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3687223488 Description: For the non-exclusive supply and delivery of Aqua Ammonia for the City of Toronto's Water Division from January 1, 2023, to September 30, 2023, with the option to renew the Contract for four (4) additional and separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option periods be exercised, then the General Manager, Toronto Water Division will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Nachurs Alpine Solutions Corp. Contract Award Value: $639,700 net of all applicable taxes and charges $722,861 including HST and all applicable charges $650,959 net of HST recoveries The contract is expected to start on January 1, 2023, and end on September 30, 2023. Option Year 1 - October 1, 2023, to September 30, 2024 $895,335 net of all applicable taxes and charges $1,011,729 including HST and all applicable charges $911,093 net of HST recoveries. Option Year 2 - October 1, 2024, to September 30, 2025 $940,102 net of all applicable taxes and charges $1,062,315 including HST and all applicable charges $956,648 net of HST recoveries Option Year 3 - October 1, 2025, to September 30, 2026 $987,107 net of all applicable taxes and charges $1,115,431 including HST and all applicable charges $1,004,480 net of HST recoveries Option Year 4 - October 1, 2026, to September 30, 2027 $1,036,462 net of all applicable taxes and charges $1,171,202 including HST and all applicable charges $1,054,704 net of HST recoveries The total potential award including all option years is $5,083,538 including all applicable taxes and charges and $4,498,706 net of all applicable taxes and charges. The total potential Cost to the City including all option years is $4,577,883 net of HST recoveries. The above cost calculations for the Option Periods reflect an estimated annual five (5) percent increase based on the Green Markets Price Index for Ammonia (Tampa Region).
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3687223488 Description: For the non-exclusive supply and delivery of Aqua Ammonia for the City of Toronto's Water Division from January 1, 2023, to September 30, 2023, with the option to renew the Contract for four (4) additional and separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option periods be exercised, then the General Manager, Toronto Water Division will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Nachurs Alpine Solutions Corp. Contract Award Value: $639,700 net of all applicable taxes and charges $722,861 including HST and all applicable charges $650,959 net of HST recoveries The contract is expected to start on January 1, 2023, and end on September 30, 2023. Option Year 1 - October 1, 2023, to September 30, 2024 $895,335 net of all applicable taxes and charges $1,011,729 including HST and all applicable charges $911,093 net of HST recoveries. Option Year 2 - October 1, 2024, to September 30, 2025 $940,102 net of all applicable taxes and charges $1,062,315 including HST and all applicable charges $956,648 net of HST recoveries Option Year 3 - October 1, 2025, to September 30, 2026 $987,107 net of all applicable taxes and charges $1,115,431 including HST and all applicable charges $1,004,480 net of HST recoveries Option Year 4 - October 1, 2026, to September 30, 2027 $1,036,462 net of all applicable taxes and charges $1,171,202 including HST and all applicable charges $1,054,704 net of HST recoveries The total potential award including all option years is $5,083,538 including all applicable taxes and charges and $4,498,706 net of all applicable taxes and charges. The total potential Cost to the City including all option years is $4,577,883 net of HST recoveries. The above cost calculations for the Option Periods reflect an estimated annual five (5) percent increase based on the Green Markets Price Index for Ammonia (Tampa Region).
BA4.4adopted
Solicitation Issued: October 12, 2022 Solicitation Closed: October 31, 2022 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2a: Summary of Bids Received including bid price for Contract Number 23TR-OM-501-A1-ER (Area 1) Supplier Name Bid Price (excluding H.S.T.) PTR Paving Inc. $975,150.00* Aqua Tech Solutions Inc. $985,095.00 Rafat General Contractor Inc. $1,249,880.00 Bevcon Construction & Paving Ltd. $1,337,555.00 * Pursuant to the Request for Tender document the contract award value includes contingency. Table 3b: Summary of Bids Received including bid price for Contract Number 23TR-OM-502-A2-ER (Area 2) Supplier Name Bid Price (excluding H.S.T.) Aqua Tech Solutions Inc. $697,330.00* Bevcon Construction & Paving Ltd. $945,190.00 PTR Paving Inc. $946,825.00 Rafat General Contractor Inc. $1,261,450.00 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 1, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3694194042, Contract Number 23TR-OM-501-A1-ER for Area 1 and Contract Number 23TR-OM-502-A2-ER for Area 2 Description: For the emergency repairs in the City of Toronto for Area 1 and Area 2 in the City of Toronto from date of award to December 31, 2023, with the option to renew the Contract for three (3) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option periods be exercised, then the General Manager of Transportation Division will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Area 1: PTR Paving Inc. Area 2: Aqua Tech Solutions Inc. Contract Award Value: Area 1: PTR Paving Inc. $1,055,150 net of all applicable taxes and charges $1,192,320 including HST and all applicable charges $1,073,721 net of HST recoveries The Contract is expected to start on January 1, 2023, and end on December 31, 2023. Option Year 1: January 1, 2024, to December 31, 2024 $1,078,495 net of all applicable taxes and charges $1,218,699 including HST and all applicable charges $1,097,476 net of HST recoveries Option Year 2: January 1, 2025, to December 31, 2025 $1,102,539 net of all applicable taxes and charges $1,245,869 including HST and all applicable charges $1,121,944 net of HST recoveries Option Year 3: January 1, 2026, to December 31, 2026 $1,127,306 net of all applicable taxes and charges $1,273,855 including HST and all applicable charges $1,147,146 net of HST recoveries The total potential contract award identified in this report for Area 1 and including all option periods is $4,363,489 net of all applicable taxes and charges, $4,930,743 including all applicable taxes and charges. The total potential cost to the City including the option years is $4,440,287 net of HST recoveries. Area 2: Aqua Tech Solutions Inc. $737,330 net of all applicable taxes and charges $833,183 including HST and all applicable charges $750,307 net of HST recoveries The contract is expected to start on January 1, 2023, and end on December 31, 2023. Option Year 1: January 1, 2024, to December 31, 2024 $753,240 net of all applicable taxes and charges $851,161 including HST and all applicable charges $766,497 net of HST recoveries Option Year 2: January 1, 2025, to December 31, 2025 $769,627 net of all applicable taxes and charges $869,679 including HST and all applicable charges $783,173 net of HST recoveries Option Year 3: January 1, 2026, to December 31, 2026 $786,506 net of all applicable taxes and charges $888,752 including HST and all applicable charges $800,348 net of HST recoveries The total potential contract award identified in this report for Area 2 including the option periods is $3,046,703 net of all applicable taxes and charges, $3,442,774 including all applicable taxes and charges. The total potential cost to the City including the option years is $3,100,325 net of HST recoveries. The cost calculations for the option years reflect an estimated three (3) percent Consumer Price Index increase applied annually to the annual cost after the initial year. The total potential contract award identified in this report including all option periods for Areas 1 and 2 is $7,410,192 net of all applicable taxes and charges and $8,373,517 including all applicable taxes and charges. The total potential cost to the City for Areas 1 and 2 is $7,540,612 net of HST recoveries.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3694194042, Contract Number 23TR-OM-501-A1-ER for Area 1 and Contract Number 23TR-OM-502-A2-ER for Area 2 Description: For the emergency repairs in the City of Toronto for Area 1 and Area 2 in the City of Toronto from date of award to December 31, 2023, with the option to renew the Contract for three (3) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option periods be exercised, then the General Manager of Transportation Division will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Area 1: PTR Paving Inc. Area 2: Aqua Tech Solutions Inc. Contract Award Value: Area 1: PTR Paving Inc. $1,055,150 net of all applicable taxes and charges $1,192,320 including HST and all applicable charges $1,073,721 net of HST recoveries The Contract is expected to start on January 1, 2023, and end on December 31, 2023. Option Year 1: January 1, 2024, to December 31, 2024 $1,078,495 net of all applicable taxes and charges $1,218,699 including HST and all applicable charges $1,097,476 net of HST recoveries Option Year 2: January 1, 2025, to December 31, 2025 $1,102,539 net of all applicable taxes and charges $1,245,869 including HST and all applicable charges $1,121,944 net of HST recoveries Option Year 3: January 1, 2026, to December 31, 2026 $1,127,306 net of all applicable taxes and charges $1,273,855 including HST and all applicable charges $1,147,146 net of HST recoveries The total potential contract award identified in this report for Area 1 and including all option periods is $4,363,489 net of all applicable taxes and charges, $4,930,743 including all applicable taxes and charges. The total potential cost to the City including the option years is $4,440,287 net of HST recoveries. Area 2: Aqua Tech Solutions Inc. $737,330 net of all applicable taxes and charges $833,183 including HST and all applicable charges $750,307 net of HST recoveries The contract is expected to start on January 1, 2023, and end on December 31, 2023. Option Year 1: January 1, 2024, to December 31, 2024 $753,240 net of all applicable taxes and charges $851,161 including HST and all applicable charges $766,497 net of HST recoveries Option Year 2: January 1, 2025, to December 31, 2025 $769,627 net of all applicable taxes and charges $869,679 including HST and all applicable charges $783,173 net of HST recoveries Option Year 3: January 1, 2026, to December 31, 2026 $786,506 net of all applicable taxes and charges $888,752 including HST and all applicable charges $800,348 net of HST recoveries The total potential contract award identified in this report for Area 2 including the option periods is $3,046,703 net of all applicable taxes and charges, $3,442,774 including all applicable taxes and charges. The total potential cost to the City including the option years is $3,100,325 net of HST recoveries. The cost calculations for the option years reflect an estimated three (3) percent Consumer Price Index increase applied annually to the annual cost after the initial year. The total potential contract award identified in this report including all option periods for Areas 1 and 2 is $7,410,192 net of all applicable taxes and charges and $8,373,517 including all applicable taxes and charges. The total potential cost to the City for Areas 1 and 2 is $7,540,612 net of HST recoveries.
BA4.5adopted
Solicitation Issued: August 31, 2022 Solicitation Closed: September 21, 2022 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST and 10 percent for miscellaneous items) SQM Janitorial Services Inc. $198,929.00 Emerald Cleaning Company $95,640.00* *Supplier found to be non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 1, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3586141004 Description: For the non-exclusive supply and delivery of all labour, tools, equipment, materials, supplies and all other incidentals necessary for the Collection, Removal and Disposal of Garbage, Refuse, Junk, Litter and Debris from various Private and Public Properties for the City of Toronto's Municipal Licensing and Standards Division. The term of the Contract is from the date of award to November 30, 2023, with the option to extend the contract for two (2) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option periods be exercised, then the Executive Director of Municipal Licensing and Standards will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: SQM Janitorial Services Inc. Contract Award Value: $218,822 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $247,269 including HST and all applicable charges $222,673 net of HST recoveries Contract is expected to start upon date of award and end on November 30, 2023. Option Year 1 (December 1, 2023 to November 30, 2024) $225,387 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $254,687 including HST and all applicable charges $229,354 net of HST recoveries Option Year 2 (December 1, 2024 to November 30, 2025) $232,148 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $262,327 including HST and all applicable charges $236,234 net of HST recoveries The total potential contract award including all option years is $676,357 net of all applicable taxes and charges and $764,283 including all applicable taxes and charges. The total potential cost to the City, including all option years is $688,261 net of HST recoveries. The above cost calculations for the option periods reflect an estimated three (3) percent Consumer Price Index increase applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3586141004 Description: For the non-exclusive supply and delivery of all labour, tools, equipment, materials, supplies and all other incidentals necessary for the Collection, Removal and Disposal of Garbage, Refuse, Junk, Litter and Debris from various Private and Public Properties for the City of Toronto's Municipal Licensing and Standards Division. The term of the Contract is from the date of award to November 30, 2023, with the option to extend the contract for two (2) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option periods be exercised, then the Executive Director of Municipal Licensing and Standards will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: SQM Janitorial Services Inc. Contract Award Value: $218,822 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $247,269 including HST and all applicable charges $222,673 net of HST recoveries Contract is expected to start upon date of award and end on November 30, 2023. Option Year 1 (December 1, 2023 to November 30, 2024) $225,387 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $254,687 including HST and all applicable charges $229,354 net of HST recoveries Option Year 2 (December 1, 2024 to November 30, 2025) $232,148 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $262,327 including HST and all applicable charges $236,234 net of HST recoveries The total potential contract award including all option years is $676,357 net of all applicable taxes and charges and $764,283 including all applicable taxes and charges. The total potential cost to the City, including all option years is $688,261 net of HST recoveries. The above cost calculations for the option periods reflect an estimated three (3) percent Consumer Price Index increase applied annually to the yearly cost after the initial year.
BA4.6adopted
Solicitation Issued: February 18, 2022 Solicitation Closed: March 21, 2022 Number of Addenda Issued: Seven (7) Number of Bids: Nine (9) Table 2: Summary of Bids Received for Ariba Document Number 3341574028 including bid price Bidder Bid Price (excluding HST) NORTH AMERICA GENERAL CONTRACTOR LTD $553,600.00 ** ROSSCLAIR CONTRACTORS INC $564,700.00 * CANADA CONSTRUCTION LIMITED $632,375.00 COSAR GC PM $646,052.00 KOLER CONSTRUCTION INC. (2) $651,186.00 ANACONDA CONTRACTING $652,000.00 JOE PACE & SONS CONTRACTING INC $704,470.00 CENTURY GROUP INC $714,597.34 MARTINWAY CONTRACTING LTD $773,071.00 * Pursuant to the Request for Tender document the bid price includes Contingency Allowance. ** Non-Compliant bid.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 1, 2022) from the Chief Procurement Officer: 1. The Bid Award Panel rescind its May 11, 2022, Item BA187.2 decision to award Request for Tender Ariba Document Number 3341574028 to Rossclair Contractor Inc., due to the amount of time taken to complete the award and subsequent legal agreement, work was not able to commence nor completed by September 26, 2022. The current theatre season is already underway not allowing the work to be completed this year. Economic Development and Culture expects to retender this project. Solicitation Number: Request for Tender, Ariba Document Number 3341574028 Description: Renovation project at Theatre Passe Muraille to increase accessibility in the washrooms and lobby including, regarding the lobby floor, adding an accessible ticket booth, and accessible washroom. Recommended Supplier: Rossclair Contractors Inc. Contract Award Value: $599,700 net of all applicable taxes and charges $677,661 inclusive of HST and all applicable charges $599,700 net of HST recoveries (100 percent recoverable) Contract was expected to start on date of award and end November 2022.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel: 1. The Bid Award Panel rescind its May 11, 2022, Item BA187.2 decision to award Request for Tender Ariba Document Number 3341574028 to Rossclair Contractor Inc., due to the amount of time taken to complete the award and subsequent legal agreement, work was not able to commence nor completed by September 26, 2022. The current theatre season is already underway not allowing the work to be completed this year. Economic Development and Culture expects to retender this project. Solicitation Number: Request for Tender, Ariba Document Number 3341574028 Description: Renovation project at Theatre Passe Muraille to increase accessibility in the washrooms and lobby including, regarding the lobby floor, adding an accessible ticket booth, and accessible washroom. Recommended Supplier: Rossclair Contractors Inc. Contract Award Value: $599,700 net of all applicable taxes and charges $677,661 inclusive of HST and all applicable charges $599,700 net of HST recoveries (100 percent recoverable) Contract was expected to start on date of award and end November 2022.
BA4.7adopted
Call Issued: September 1, 2022 Call Closed: October 4, 2022 Number of Addenda Issued: Four (4) Number of Bids: Two (2) Table 2: Summary of Bids Received for Request for Tender Ariba Document Number 3609626333 bid price Bidder Name Tender Price Brook Restoration Ltd. $ 1,149,695 ** BDA Inc. $ 1,753,760 * * Pursuant to the Request for Tender document the contract award value includes the contingency allowance. ** Supplier was found non-compliant.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 1, 2022) from the Chief Procurement Officer: Call Number: Request for Tender, Ariba Document Number 3609626333 Description: Workplace Modernization of Office Floors, Fit-out of Floor MH2 at Metro Hall. Located at 55 John St., Toronto. Recommended Bidder: BDA Inc. Contract Award Value: $1,552,000 net of all applicable taxes and charges $1,753,760 including HST and all applicable charges $1,579,315 net of HST recoveries Contract is expected to start on date of award and the project is expected to end by April 30, 2023.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Tender, Ariba Document Number 3609626333 Description: Workplace Modernization of Office Floors, Fit-out of Floor MH2 at Metro Hall. Located at 55 John St., Toronto. Recommended Bidder: BDA Inc. Contract Award Value: $1,552,000 net of all applicable taxes and charges $1,753,760 including HST and all applicable charges $1,579,315 net of HST recoveries Contract is expected to start on date of award and the project is expected to end by April 30, 2023.
BA4.8adopted
Solicitation Issued: October 14, 2022 Solicitation Closed: November 3, 2022 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Cimco Refrigeration, a Division of Toromont Industries Ltd. $10,098,699
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 1, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3641398576 Description: For the all-inclusive supply, delivery, installation and provision of all labour, materials, equipment, vehicle, transportation, and supervision necessary for preventative, predictive, replacement, installation and on-demand repair services for Ammonia Refrigeration Equipment at various locations for the City of Toronto on behalf of the Parks, Forestry and Recreation Division. The initial term of the Contract is to be for a period of three (3) years from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for up to two (2) additional separate one (1) year periods, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policies. Should the options be exercised, then the General Manager of Parks, Forestry and Recreation will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Cimco Refrigeration, a Division of Toromont Industries Ltd. Contract Award Value: $10,098,699 net of all applicable taxes and charges $11,411,530 including HST and all applicable charges $10,276,436 net of HST recoveries Contract is expected to start following the date of award and end by November 30, 2025. Option Year 1: December 1, 2025, to November 30, 2026 $3,467,219 net of all applicable taxes and charges $3,917,957 including HST and all applicable charges $3,528,242 net of HST recoveries Option Year 2: December 1, 2026, to November 30, 2027 $3,571,236 net of all applicable taxes and charges $4,035,497 including HST and all applicable charges $3,634,089 net of HST recoveries The total potential contract award identified in this report, including all option years, is $17,137,154 net of all applicable taxes and charges and $19,364,984 including HST and all applicable taxes and charges. The total potential cost to the City, including all option years is $17,438,767 net of HST recoveries. The above cost calculations reflect an estimated 3 percent in Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3641398576 Description: For the all-inclusive supply, delivery, installation and provision of all labour, materials, equipment, vehicle, transportation, and supervision necessary for preventative, predictive, replacement, installation and on-demand repair services for Ammonia Refrigeration Equipment at various locations for the City of Toronto on behalf of the Parks, Forestry and Recreation Division. The initial term of the Contract is to be for a period of three (3) years from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for up to two (2) additional separate one (1) year periods, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policies. Should the options be exercised, then the General Manager of Parks, Forestry and Recreation will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Cimco Refrigeration, a Division of Toromont Industries Ltd. Contract Award Value: $10,098,699 net of all applicable taxes and charges $11,411,530 including HST and all applicable charges $10,276,436 net of HST recoveries Contract is expected to start following the date of award and end by November 30, 2025. Option Year 1: December 1, 2025, to November 30, 2026 $3,467,219 net of all applicable taxes and charges $3,917,957 including HST and all applicable charges $3,528,242 net of HST recoveries Option Year 2: December 1, 2026, to November 30, 2027 $3,571,236 net of all applicable taxes and charges $4,035,497 including HST and all applicable charges $3,634,089 net of HST recoveries The total potential contract award identified in this report, including all option years, is $17,137,154 net of all applicable taxes and charges and $19,364,984 including HST and all applicable taxes and charges. The total potential cost to the City, including all option years is $17,438,767 net of HST recoveries. The above cost calculations reflect an estimated 3 percent in Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
BA4.9adopted
Solicitation Issued: February 10, 2022 Solicitation Closed: March 3, 2022 Number of Addenda Issued: 0 Number of Bids: Eight (8) Table 2: Summary of Bids Received including Bid Price Supplier Name Bid Price (excluding H.S.T.) Genesis Land Surveying Inc. $135,960 Tham Surveying Limited $141,300 J H Gelbloom Surveying Limited $160,110 Rouse Surveying Inc. $213,930 CLARKE WILKINSON ALTON SURVEYING $226,500 STANTEC GEOMATICS LTD. $262,416 Tulloch Engineering $277,362 J.D. BARNES LTD. $283,890
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 1, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 2993629821 Description: For the provision and delivery of Professional Topographic Surveying Services to Genesis Land Surveying Inc., Tham Surveying Limited, J H Gelbloom Surveying Limited, Rouse Surveying Inc., in conjunction with the Parks, Forestry and Recreation Division of the City of Toronto for a period of three (3) years, with the option to renew the contract for two (2) additional separate one (1) year periods. Recommended Supplier: Genesis Land Surveying Inc. Tham Surveying Limited J H Gelbloom Surveying Limited Rouse Surveying Inc. Should the option(s) years one (1) and two (2) be exercised, then the General Manager Parks, Forestry and Recreation will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Contract Award Value: 1. Genesis Land Surveying Inc. Date of Award to October 7, 2025 $135,960 net of all applicable taxes and charges $153,635 including HST and all applicable charges $138,353 net of HST recoveries The Contract is expected to start following the date of award and end on October 6, 2025. Option Year 1: (October 7, 2025, to October 6, 2026) $46,680 net of all applicable taxes and charges $52,748 including HST and all applicable charges $47,501 net of HST recoveries Option Year 2: (October 7, 2026, to October 6, 2027) $48,080 net of all applicable taxes and charges $54,330 including HST and all applicable charges $48,926 net of HST recoveries The total contract award including all option years net of all applicable taxes and charges is $230,720 and $260,713 including all applicable taxes and charges. The total cost to the City including all option years is $234,780 net of HST recoveries. 2. Tham Surveying Limited Date of Award to October 7, 2025 $141,300 net of all applicable taxes and charges $159,669 including HST and all applicable charges $143,789 net of HST recoveries The Contract is expected to start following the date of award and end on October 6, 2025. Option Year 1: (October 7, 2025, to October 6, 2026) $47,100 net of all applicable taxes and charges $53,223 including HST and all applicable charges $47,929 net of HST recoveries Option Year 2: (October 7, 2026, to October 6, 2027) $48,513 net of all applicable taxes and charges $54,820 including HST and all applicable charges $49,367 net of HST recoveries The total contract award including all option years net of all applicable taxes and charges is $236,913 and $267,712 including all applicable taxes and charges. The total cost to the City including all option years is $241,083 net of HST recoveries. 3. J H Gelbloom Surveying Limited Date of Award to October 7, 2025 $160,110 net of all applicable taxes and charges $180,924 including HST and all applicable charges $162,928 net of HST recoveries The Contract is expected to start following the date of award and end on October 6, 2025. Option Year 1: (October 7, 2025, to October 6, 2026) $53,370 net of all applicable taxes and charges $60,308 including HST and all applicable charges $54,309 net of HST recoveries Option Year 2: (October 7, 2026, to October 6, 2027) $54,971 net of all applicable taxes and charges $62,117 including HST and all applicable charges $55,939 net of HST recoveries The total contract award including all option years net of all applicable taxes and charges is $268,451 and $303,350 including all applicable taxes and charges. The total cost to the City including all option years is $273,176 net of HST recoveries. 4. Rouse Surveying Inc. Date of Award to October 7, 2025 $213,930 net of all applicable taxes and charges $241,741 including HST and all applicable charges $217,695 net of HST recoveries The Contract is expected to start following the date of award and end on October 6, 2025. Option Year 1: (October 7, 2025, to October 6, 2026) $73,449 net of all applicable taxes and charges $82,998 including HST and all applicable charges $74,742 net of HST recoveries Option Year 2: (October 7, 2026, to October 6, 2027) $75,653 net of all applicable taxes and charges $85,488 including HST and all applicable charges $76,984 net of HST recoveries The total contract award including all option years net of all applicable taxes and charges is $363,032 and $410,226 including all applicable taxes and charges. The total cost to the City including all option years is $369,421 net of HST recoveries. All Four (4) Suppliers Combined: The total value of all contracts to be awarded including all option years net of all applicable taxes and charges is $1,099,116 and $1,242,001 including all applicable taxes and charges. The total cost to the City including all option years for all awards is $1,118,460 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 2993629821 Description: For the provision and delivery of Professional Topographic Surveying Services to Genesis Land Surveying Inc., Tham Surveying Limited, J H Gelbloom Surveying Limited, Rouse Surveying Inc., in conjunction with the Parks, Forestry and Recreation Division of the City of Toronto for a period of three (3) years, with the option to renew the contract for two (2) additional separate one (1) year periods. Recommended Supplier: Genesis Land Surveying Inc. Tham Surveying Limited J H Gelbloom Surveying Limited Rouse Surveying Inc. Should the option(s) years one (1) and two (2) be exercised, then the General Manager Parks, Forestry and Recreation will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Contract Award Value: 1. Genesis Land Surveying Inc. Date of Award to October 7, 2025 $135,960 net of all applicable taxes and charges $153,635 including HST and all applicable charges $138,353 net of HST recoveries The Contract is expected to start following the date of award and end on October 6, 2025. Option Year 1: (October 7, 2025, to October 6, 2026) $46,680 net of all applicable taxes and charges $52,748 including HST and all applicable charges $47,501 net of HST recoveries Option Year 2: (October 7, 2026, to October 6, 2027) $48,080 net of all applicable taxes and charges $54,330 including HST and all applicable charges $48,926 net of HST recoveries The total contract award including all option years net of all applicable taxes and charges is $230,720 and $260,713 including all applicable taxes and charges. The total cost to the City including all option years is $234,780 net of HST recoveries. 2. Tham Surveying Limited Date of Award to October 7, 2025 $141,300 net of all applicable taxes and charges $159,669 including HST and all applicable charges $143,789 net of HST recoveries The Contract is expected to start following the date of award and end on October 6, 2025. Option Year 1: (October 7, 2025, to October 6, 2026) $47,100 net of all applicable taxes and charges $53,223 including HST and all applicable charges $47,929 net of HST recoveries Option Year 2: (October 7, 2026, to October 6, 2027) $48,513 net of all applicable taxes and charges $54,820 including HST and all applicable charges $49,367 net of HST recoveries The total contract award including all option years net of all applicable taxes and charges is $236,913 and $267,712 including all applicable taxes and charges. The total cost to the City including all option years is $241,083 net of HST recoveries. 3. J H Gelbloom Surveying Limited Date of Award to October 7, 2025 $160,110 net of all applicable taxes and charges $180,924 including HST and all applicable charges $162,928 net of HST recoveries The Contract is expected to start following the date of award and end on October 6, 2025. Option Year 1: (October 7, 2025, to October 6, 2026) $53,370 net of all applicable taxes and charges $60,308 including HST and all applicable charges $54,309 net of HST recoveries Option Year 2: (October 7, 2026, to October 6, 2027) $54,971 net of all applicable taxes and charges $62,117 including HST and all applicable charges $55,939 net of HST recoveries The total contract award including all option years net of all applicable taxes and charges is $268,451 and $303,350 including all applicable taxes and charges. The total cost to the City including all option years is $273,176 net of HST recoveries. 4. Rouse Surveying Inc. Date of Award to October 7, 2025 $213,930 net of all applicable taxes and charges $241,741 including HST and all applicable charges $217,695 net of HST recoveries The Contract is expected to start following the date of award and end on October 6, 2025. Option Year 1: (October 7, 2025, to October 6, 2026) $73,449 net of all applicable taxes and charges $82,998 including HST and all applicable charges $74,742 net of HST recoveries Option Year 2: (October 7, 2026, to October 6, 2027) $75,653 net of all applicable taxes and charges $85,488 including HST and all applicable charges $76,984 net of HST recoveries The total contract award including all option years net of all applicable taxes and charges is $363,032 and $410,226 including all applicable taxes and charges. The total cost to the City including all option years is $369,421 net of HST recoveries. All Four (4) Suppliers Combined: The total value of all contracts to be awarded including all option years net of all applicable taxes and charges is $1,099,116 and $1,242,001 including all applicable taxes and charges. The total cost to the City including all option years for all awards is $1,118,460 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.