Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA41.1adopted
Call Issued: May 13, 2019 Call Closed: June 18, 2019 Number of Addenda Issued: None (0) Number of Bids: Two (2) Table 2: Summary of Proposals Received for Request for Proposal 0222-19-0056 Proponent 1. Ecolab Co. 2. Alpine Specialty Chemicals Inc.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 22, 2019) from the Chief Purchasing Officer: Call Number: Request for Proposal No 0222-19-0056 Description: For the provision of dishwashing chemicals and preventative maintenance Services various City of Toronto's Seniors Services and Long-Term Care locations from the date of award for a period of a one (1) with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, the Director of Management Services, Seniors Services and Long-Term Care will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Proponent: Ecolab Co. Contract Award Value: $129,420 net of all applicable taxes and charges $146,245 including HST and all applicable charges $131,698 net of HST recoveries The contract is expected to start on date of award end on August 31, 2020. Option Year 1 (September 1, 2020 to August 31, 2021) $133,303 net of all applicable taxes and charges $150,632 including HST and all applicable charges $135,649 net of HST recoveries Option Year 2 (September 1, 2021 to August 31, 2022) $137,302 net of all applicable taxes and charges $155,151 including HST and all applicable charges $139,719 net of HST recoveries Option Year 3 (September 1, 2022 to August 31, 2023) $141,421 net of all applicable taxes and charges $159,806 including HST and all applicable charges $143,910 net of HST recoveries Option Year 4 (September 1, 2023 to August 31, 2024) $145,664 net of all applicable taxes and charges $164,600 including HST and all applicable charges $148,228 net of HST recoveries The total potential cost to the City including all Option Years is $699,203 net of HST recoveries. The total potential contract award including all option years is $776,434 including all applicable taxes and charges and $687,110 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal No 0222-19-0056 Description: For the provision of dishwashing chemicals and preventative maintenance Services various City of Toronto's Seniors Services and Long-Term Care locations from the date of award for a period of a one (1) with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, the Director of Management Services, Seniors Services and Long-Term Care will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Proponent: Ecolab Co. Contract Award Value: $129,420 net of all applicable taxes and charges $146,245 including HST and all applicable charges $131,698 net of HST recoveries The contract is expected to start on date of award end on August 31, 2020. Option Year 1 (September 1, 2020 to August 31, 2021) $133,303 net of all applicable taxes and charges $150,632 including HST and all applicable charges $135,649 net of HST recoveries Option Year 2 (September 1, 2021 to August 31, 2022) $137,302 net of all applicable taxes and charges $155,151 including HST and all applicable charges $139,719 net of HST recoveries Option Year 3 (September 1, 2022 to August 31, 2023) $141,421 net of all applicable taxes and charges $159,806 including HST and all applicable charges $143,910 net of HST recoveries Option Year 4 (September 1, 2023 to August 31, 2024) $145,664 net of all applicable taxes and charges $164,600 including HST and all applicable charges $148,228 net of HST recoveries The total potential cost to the City including all Option Years is $699,203 net of HST recoveries. The total potential contract award including all option years is $776,434 including all applicable taxes and charges and $687,110 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index (CPI).
BA41.2adopted
Call Issued: June 27, 2019 Call Closed: July 29, 2019 Number of Addenda Issued: 4 Number of Bids: Two (2) Table 2: Summary of Bids Received for Request for Quotation Doc 1844537944 including bid price Bidder Name Bid Price (including 25 percent Miscellaneous and H.S.T.) Stevens Company $326,063 Cardinal Health Canada $348,810 Extended prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 22, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation No. Doc1844537944 Description: For the non-exclusive supply and delivery of Needles and Syringes to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2020, with the option to renew the Contract for four (4) additional separate one (1) year periods. Recommended Bidder The Stevens Company Limited Contract Award Value: $288,551 net of all applicable taxes and charges, including 25 percent for miscellaneous items $326,063 including HST and all applicable charges $293,630 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2020 Option Year 1: August 1, 2020 to July 31, 2021 $297,208 net of all applicable taxes and charges, including 25 percent for miscellaneous items $335,845 including all applicable taxes and charges $302,438 net of HST recoveries Option Year 2: August 1, 2021 to July 31, 2022 $306,124 net of all applicable taxes and charges, including 25 percent for miscellaneous items $345,920 including all applicable taxes and charges $311,512 net of HST recoveries Option Year 3: August 1, 2022 to July 31, 2023 $315,307 net of all applicable taxes and charges, including 25 percent for miscellaneous items $356,297 including all applicable taxes and charges $320,857 net of HST recoveries Option Year 4: August 1, 2023 to July 31, 2024 $324,767 net of all applicable taxes and charges, including 25 percent for miscellaneous items $366,986 including all applicable taxes and charges $330,483 net of HST recoveries The total potential Contract Award identified in this report including all option years is $1,531,957 net of all taxes and $1,731,111including all applicable taxes and charges. The total potential cost to the City, including all option years is $1,558,919 net of HST recoveries.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation No. Doc1844537944 Description: For the non-exclusive supply and delivery of Needles and Syringes to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2020, with the option to renew the Contract for four (4) additional separate one (1) year periods. Recommended Bidder The Stevens Company Limited Contract Award Value: $288,551 net of all applicable taxes and charges, including 25 percent for miscellaneous items $326,063 including HST and all applicable charges $293,630 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2020 Option Year 1: August 1, 2020 to July 31, 2021 $297,208 net of all applicable taxes and charges, including 25 percent for miscellaneous items $335,845 including all applicable taxes and charges $302,438 net of HST recoveries Option Year 2: August 1, 2021 to July 31, 2022 $306,124 net of all applicable taxes and charges, including 25 percent for miscellaneous items $345,920 including all applicable taxes and charges $311,512 net of HST recoveries Option Year 3: August 1, 2022 to July 31, 2023 $315,307 net of all applicable taxes and charges, including 25 percent for miscellaneous items $356,297 including all applicable taxes and charges $320,857 net of HST recoveries Option Year 4: August 1, 2023 to July 31, 2024 $324,767 net of all applicable taxes and charges, including 25 percent for miscellaneous items $366,986 including all applicable taxes and charges $330,483 net of HST recoveries The total potential Contract Award identified in this report including all option years is $1,531,957 net of all taxes and $1,731,111including all applicable taxes and charges. The total potential cost to the City, including all option years is $1,558,919 net of HST recoveries.
BA41.3adopted
Call Issued: April 12, 2019 Call Closed: May 14, 2019 Number of Addenda Issued: Three (3) Number of Bids: Five (5) Table 2: Summary of Bids Received for Tender Call No.137-2019 including bid price: Bidder Name Base Bid Price (including H.S.T.) Loc-Pave Construction Ltd. $ 1,485,514.95 Duron Ontario Ltd. $ 1,977,398.30 Wessuc Inc. $ 1,999,167.75 Joe Pace and Sons Contracting Inc. $ 2,073,550.00 Hawkins Contracting Services Ltd. $ 2,278,333.49 *Bid Price does not include provisional prices that are included in the Contract Award Value
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 20, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 137-2019 Description: The supply of all materials, equipment, labour and supervision required to complete the playground and water play upgrades at Trace Manes Park including but not limited to playground and splash pad installation, poured-in-place rubber surfacing, new concrete paving and curbs, 'donor wall' installation, and shade structure and site furniture installation, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Bidder: Loc-Pave Construction Ltd. Contract Award Value: $ 1,751,305 total net of all applicable taxes and charges $ 1,978,975 including HST and all applicable charges $ 1,782,128 net of HST recoveries Contract is expected to start following the date of award and end by June 30, 2020.
Staff recommendation as filed
The Chief Purchasing Officer, recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 137-2019 Description: The supply of all materials, equipment, labour and supervision required to complete the playground and water play upgrades at Trace Manes Park including but not limited to playground and splash pad installation, poured-in-place rubber surfacing, new concrete paving and curbs, 'donor wall' installation, and shade structure and site furniture installation, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Bidder: Loc-Pave Construction Ltd. Contract Award Value: $ 1,751,305 total net of all applicable taxes and charges $ 1,978,975 including HST and all applicable charges $ 1,782,128 net of HST recoveries Contract is expected to start following the date of award and end by June 30, 2020.
BA41.4adopted
Call Issued: June 14, 2019 Call Closed: July 4, 2019 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received for Tender 197-2019 including bid price Bidder Name Bid Price (including H.S.T.) 1. Pave-Tar Construction Ltd $ 894,931 2. Gazzola Paving Ltd. $1,111,781 3. Sanscon Construction Ltd $1,163,992 4. Maple-Crete Inc $1,328,167
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 22, 2019) from the Chief Purchasing Officer: Call Number: Tender No. 197-2019, Contract No. 19TEY-110TU Description: Permanent Repairs to Utility Cuts and Milling and Paving on Adelaide Street East, Lake Shore Blvd East and Bond Street, Toronto and East York District Recommended Bidder or Proponent: Pave-Tar Construction Ltd. Contract Award Value: $ 791,975 net of all applicable taxes and charges $ 894,931 including HST and all applicable charges $ 805,913 net of HST recoveries Contract is expected to start on September 16, 2019 and end on October 7, 2019.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender No. 197-2019, Contract No. 19TEY-110TU Description: Permanent Repairs to Utility Cuts and Milling and Paving on Adelaide Street East, Lake Shore Blvd East and Bond Street, Toronto and East York District Recommended Bidder or Proponent: Pave-Tar Construction Ltd. Contract Award Value: $ 791,975 net of all applicable taxes and charges $ 894,931 including HST and all applicable charges $ 805,913 net of HST recoveries Contract is expected to start on September 16, 2019 and end on October 7, 2019.
BA41.5adopted
Call Issued: January 23, 2019 Call Closed: April 23, 2019 Number of Addenda Issued: Six (6) Number of Bids: Eight (8) Table 2: Summary of Proposals Received for Request for Proposal No. 9117-18-7752 Proponent Name Bundles A - E Bundle F 1. AECOM Canada Ltd. 1. AECOM Canada Ltd.** 2. Aquafor Beech Limited** 2. SNC-Lavalin Inc.* 3. CIMA Canada Inc. 3. Stantec Consulting Ltd. 4. Morrison Hershfield Limited 4. WSP Canada Group Limited** 5. SNC-Lavalin Inc.** 6. Stantec Consulting Ltd. 7. The Municipal Infrastructure Group Ltd. ** 8. WSP Canada Group Limited** *Proponent did not meet the minimum technical threshold. **Bid price was corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. Range of Scores (Bundle A-E): 72.63 - 86.98 (out of 100) Range of Scores (Bundle F): 28.52 - 43.99 (out of 50)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 20, 2019) from the Chief Purchasing Officer: Call Number: Request for Proposal No. 9117-18-7752 Description: Basement Flooding Capacity Assessment Studies for Areas 46-61, and 63-67. The 21 Study Areas are split between six separate Bundles A-F and awarded as six separate contracts. Recommended Proponents: 1. Bundle A (Study Areas 48, 51, and 61) - WSP Canada Group Limited 2. Bundle B (Study Areas 49, 50, 53, and 54) - Aecom Canada Ltd. 3. Bundle C (Study Areas 55, 58, 65, 66) - Aquafor Beech Limited 4. Bundle D (Study Areas 46 and 47) - Stantec Consulting Ltd. 5. Bundle E (Study Areas 52, 57, and 59) - Morrison Hershfield Limited 6. Bundle F (Study Areas 56, 60, 63, 64, and 67) - Stantec Consulting Ltd. Contract Award Value: WSP Canada Group Limited (Bundle A) $8,583,090 net of all applicable taxes and charges $9,698,892 including HST and all applicable charges $8,734,153 net of HST recoveries Aecom Canada Ltd. (Bundle B) $8,291,367 net of all applicable taxes and charges $9,369,245 including HST and all applicable charges $8,437,295 net of HST recoveries Aquafor Beech Limited (Bundle C) $7,679,752 net of all applicable taxes and charges $8,678,120 including HST and all applicable charges $7,814,916 net of HST recoveries Stantec Consulting Ltd. (Bundle D and F) $16,211,303 net of all applicable taxes and charges $18,318,773 including HST and all applicable charges $16,496,622 net of HST recoveries Morrison Hershfield Limited (Bundle E) $9,104,708 net of all applicable taxes and charges $10,288,321 including HST and all applicable charges $9,264,951 net of HST recoveries The total contract award identified in this report for all Bundles is $49,870,220 net of all applicable taxes and charges ($56,353,349 including all applicable taxes and charges). The total cost to the City for all bundles is $50,747,936 net of HST recoveries. Contracts are expected to start on the date of award and end on December 31, 2024.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal No. 9117-18-7752 Description: Basement Flooding Capacity Assessment Studies for Areas 46-61, and 63-67. The 21 Study Areas are split between six separate Bundles A-F and awarded as six separate contracts. Recommended Proponents: 1. Bundle A (Study Areas 48, 51, and 61) - WSP Canada Group Limited 2. Bundle B (Study Areas 49, 50, 53, and 54) - Aecom Canada Ltd. 3. Bundle C (Study Areas 55, 58, 65, 66) - Aquafor Beech Limited 4. Bundle D (Study Areas 46 and 47) - Stantec Consulting Ltd. 5. Bundle E (Study Areas 52, 57, and 59) - Morrison Hershfield Limited 6. Bundle F (Study Areas 56, 60, 63, 64, and 67) - Stantec Consulting Ltd. Contract Award Value: WSP Canada Group Limited (Bundle A) $8,583,090 net of all applicable taxes and charges $9,698,892 including HST and all applicable charges $8,734,153 net of HST recoveries Aecom Canada Ltd. (Bundle B) $8,291,367 net of all applicable taxes and charges $9,369,245 including HST and all applicable charges $8,437,295 net of HST recoveries Aquafor Beech Limited (Bundle C) $7,679,752 net of all applicable taxes and charges $8,678,120 including HST and all applicable charges $7,814,916 net of HST recoveries Stantec Consulting Ltd. (Bundle D and F) $16,211,303 net of all applicable taxes and charges $18,318,773 including HST and all applicable charges $16,496,622 net of HST recoveries Morrison Hershfield Limited (Bundle E) $9,104,708 net of all applicable taxes and charges $10,288,321 including HST and all applicable charges $9,264,951 net of HST recoveries The total contract award identified in this report for all Bundles is $49,870,220 net of all applicable taxes and charges ($56,353,349 including all applicable taxes and charges). The total cost to the City for all bundles is $50,747,936 net of HST recoveries. Contracts are expected to start on the date of award and end on December 31, 2024.