Bid Award Panel
The full agenda, as filed
All 4 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA47.1adopted
Solicitation Issued: May 31, 2023 Solicitation Closed: July 14, 2023 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary of Bids Received: Supplier Name Bid Price (Net of HST) (Annually) (Initial Term - 3 year) 1105900 Ontario Ltd. o/a Fire-Alert Mobile Extinguishers $498,037.00 $1,494,111.00 Eurotech Safety Inc $657,352.40 $1,973,857.20 Onyx-Fire Protection Services Inc. $770,380.00 $2,311,140.00 Levitt-Safety Limited $773,387.10 $2,320,161.30
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 21, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 4007137127 Description: For the non-exclusive supply, delivery, repairs and warranty of all labour and materials necessary for fire extinguisher, recharging, maintenance, and hydrostatic testing for various City of Toronto Divisions from September 1, 2023 to August 31, 2026, with the option to renew for one (1) additional two (2) year period. Should the option year(s) be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 1105900 Ontario Ltd. o/a Fire-Alert Mobile Extinguishers Contract Award Value: $1,494,111 net of all applicable taxes and charges $1,688,345 including HST and all applicable charges $1,520,407 net of HST recoveries Contract is expected to start on the date of award and end on August 31, 2026 Option Period 1 (September 1, 2026 to August 31, 2028) $1,025,956 net of all applicable taxes and charges $1,159,330 including HST and all applicable charges $1,044,012 net of HST recoveries The total potential contract award including option period is $2,847,675 including HST and all applicable charges and $2,520,067 net of all applicable taxes and charges. The total potential cost to the City including option period is $2,564,419 net of HST recoveries. The cost calculations for the option period reflect an estimated three (3) percent Consumer Price Index increase applied after the initial term.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 4007137127 Description: For the non-exclusive supply, delivery, repairs and warranty of all labour and materials necessary for fire extinguisher, recharging, maintenance, and hydrostatic testing for various City of Toronto Divisions from September 1, 2023 to August 31, 2026, with the option to renew for one (1) additional two (2) year period. Should the option year(s) be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 1105900 Ontario Ltd. o/a Fire-Alert Mobile Extinguishers Contract Award Value: $1,494,111 net of all applicable taxes and charges $1,688,345 including HST and all applicable charges $1,520,407 net of HST recoveries Contract is expected to start on the date of award and end on August 31, 2026 Option Period 1 (September 1, 2026 to August 31, 2028) $1,025,956 net of all applicable taxes and charges $1,159,330 including HST and all applicable charges $1,044,012 net of HST recoveries The total potential contract award including option period is $2,847,675 including HST and all applicable charges and $2,520,067 net of all applicable taxes and charges. The total potential cost to the City including option period is $2,564,419 net of HST recoveries. The cost calculations for the option period reflect an estimated three (3) percent Consumer Price Index increase applied after the initial term.
BA47.2adopted
Solicitation Issued: June 5, 2023 Solicitation Closed: July 21, 2023 Number of Addenda Issued: Four (4) Number of Bids: Seven (7) Table 2: Summary of Bids Received Supplier Name Davroc Testing Laboratories Inc.* Englobe Corp. EXP Services Inc.* PNJ Engineering Inc.* Sirati & Partners Consultants Ltd.* Thurber Engineering Ltd. WSP Canada Inc.** *Supplier did not meet the minimum technical threshold. **Pursuant to the Request for Proposal document the contract award value includes contingency. Range of Scores 87.20 - 72.91
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 21, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 4025614575, Contract Number RFP-23ECS-MI-02BC Description: Geotechnical and Hydrogeological Services for the Phase 1 Preliminary Design and Detailed Design of the Black Creek Sewershed Sanitary Servicing Project. Recommended Supplier: WSP Canada Inc. Contract Award Value: $10,777,071 net of all applicable taxes and charges $12,178,090 including HST and all applicable charges $10,966,747 net of HST recoveries Contract is expected to start on date of award and end on February 29, 2028.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 4025614575, Contract Number RFP-23ECS-MI-02BC Description: Geotechnical and Hydrogeological Services for the Phase 1 Preliminary Design and Detailed Design of the Black Creek Sewershed Sanitary Servicing Project. Recommended Supplier: WSP Canada Inc. Contract Award Value: $10,777,071 net of all applicable taxes and charges $12,178,090 including HST and all applicable charges $10,966,747 net of HST recoveries Contract is expected to start on date of award and end on February 29, 2028.
BA47.3adopted
Solicitation Issued: August 11, 2023 Solicitation Closed: August 28, 2023 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price. Supplier Name Bid Price (excluding H.S.T.) D.Crupi & Sons Limited $2,493,249.80* Brennan Paving & Construction Ltd. $2,789,835.00 * Pursuant to the Request for Tender document the contract award value includes Contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 21, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 4117198645, Contract Number 23TR-OM-810-TEY-EX Description: Resurfacing and Guide Rail Repairs on Don Valley Parkway Recommended Supplier: D.Crupi & Sons Limited Contract Award Value: $2,593,250 net of all applicable taxes and charges $2,930,373 including HST and all applicable charges $2,638,891 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 4117198645, Contract Number 23TR-OM-810-TEY-EX Description: Resurfacing and Guide Rail Repairs on Don Valley Parkway Recommended Supplier: D.Crupi & Sons Limited Contract Award Value: $2,593,250 net of all applicable taxes and charges $2,930,373 including HST and all applicable charges $2,638,891 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
BA47.4adopted
Solicitation Issued: October 12, 2021 Solicitation Closed: November 30, 2021 Number of Addenda Issued: Four (4) Number of Bids: Thirty-Three (33)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 21, 2023) from the Chief Procurement Officer: Solicitation Number: Sourcewell Request for Proposal Number 113021-RVG-4 Description: After reviewing Sourcewell Request for Proposal Number 113021, Fire Services will leverage the contract with Smeal Fire Apparatus and enter into an agreement with their local dealer, Safetek Emergency Vehicles for the non-exclusive supply and delivery of six (6) Smeal 32 meter Quint Aerial Ladder Trucks for the City of Toronto's Fire Services (TFS). Recommended Supplier: Safetek Emergency Vehicles Ltd. Contract Award Value: $14,335,195 net of all applicable taxes and charges $16,198,770 including HST and all applicable charges $14,587,494 net of HST recoveries The contract is expected to start on date of award and end on September 30, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Sourcewell Request for Proposal Number 113021-RVG-4 Description: After reviewing Sourcewell Request for Proposal Number 113021, Fire Services will leverage the contract with Smeal Fire Apparatus and enter into an agreement with their local dealer, Safetek Emergency Vehicles for the non-exclusive supply and delivery of six (6) Smeal 32 meter Quint Aerial Ladder Trucks for the City of Toronto's Fire Services (TFS). Recommended Supplier: Safetek Emergency Vehicles Ltd. Contract Award Value: $14,335,195 net of all applicable taxes and charges $16,198,770 including HST and all applicable charges $14,587,494 net of HST recoveries The contract is expected to start on date of award and end on September 30, 2025.