Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA57.1adopted
Solicitation Issued: May 8, 2023 Solicitation Closed: June 8, 2023 Number of Addenda Issued: Seven (7) Number of Bids: Two (2) Table 1: Summary of Bids Received Supplier Name Morrison Hershfield Limited Aecom Canada Limited
The Bid Award Panel adopted the following: 1. The Bid Award Panel rescind its August 23, 2023, Item 2023.BA42.3 decision to award Request for Proposal Doc3966137891 to Morrison Hershfield Limited.
Staff recommendation as filed
The Chief Procurement Officer recommends that: 1. The Bid Award Panel rescind its August 23, 2023, Item 2023.BA42.3 decision to award Request for Proposal Doc3966137891 to Morrison Hershfield Limited.
BA57.2adopted
Solicitation Issued: May 4, 2023 Solicitation Closed: June 8, 2023 Number of Addenda Issued: Four (4) Number of Bids: Two (2) Table 1: Summary of Bids Received Supplier Name Morrison Hershfield Limited WSP Canada Inc.
The Bid Award Panel adopted the following: 1. The Bid Award Panel rescind its August 16, 2023, Item 2023.BA40.2 decision to award Request for Proposal Doc3989743996 to Morrison Hershfield Limited.
Staff recommendation as filed
The Chief Procurement Officer recommends that: 1. The Bid Award Panel rescind its August 16, 2023, Item 2023.BA40.2 decision to award Request for Proposal Doc3989743996 to Morrison Hershfield Limited.
BA57.3adopted
Solicitation Issued: July 28, 2023 Solicitation Closed: September 6, 2023 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (net of HST recoveries) Ganeshas Lime and Minerals* $101,474.00 RHI Canada Inc. $190,113.75 Reftech International Inc. $280,103.60 *Supplier was found non-compliant with mandatory requirements
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 30, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc3516672057 Description: For refractory maintenance for incinerators at the Highland Creek Treatment Plant for the City of Toronto's Water Division. The term of the Contract is to be for a period of two (2) years from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to three (3) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option year(s) be exercised, then the General Manager of the Toronto Water Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: RHI Canada Inc. Contract Award Value: $456,273 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $515,588 including HST and all applicable charges $464,303 net of HST recoveries Contract is expected to start on date of award and end on November 30, 2025 Option Year 1 (December 1, 2025 to November 30, 2026) $234,981 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $265,529 including HST and all applicable charges $239,117 net of HST recoveries Option Year 2 (December 1, 2026 to November 30, 2027) $242,030 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $273,494 including HST and all applicable charges $246,290 net of HST recoveries Option Year 3 (December 1, 2027 to November 30, 2028) $249,291 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $281,699 including HST and all applicable charges $253,679 net of HST recoveries The total potential contract award identified in this report including option years is $1,182,575 net of all applicable taxes and charges and $1,336,310 including HST and all applicable taxes and charges. The total potential cost to the City including option years is $1,203,389 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial two (2) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Doc3516672057 Description: For refractory maintenance for incinerators at the Highland Creek Treatment Plant for the City of Toronto's Water Division. The term of the Contract is to be for a period of two (2) years from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to three (3) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option year(s) be exercised, then the General Manager of the Toronto Water Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: RHI Canada Inc. Contract Award Value: $456,273 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $515,588 including HST and all applicable charges $464,303 net of HST recoveries Contract is expected to start on date of award and end on November 30, 2025 Option Year 1 (December 1, 2025 to November 30, 2026) $234,981 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $265,529 including HST and all applicable charges $239,117 net of HST recoveries Option Year 2 (December 1, 2026 to November 30, 2027) $242,030 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $273,494 including HST and all applicable charges $246,290 net of HST recoveries Option Year 3 (December 1, 2027 to November 30, 2028) $249,291 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $281,699 including HST and all applicable charges $253,679 net of HST recoveries The total potential contract award identified in this report including option years is $1,182,575 net of all applicable taxes and charges and $1,336,310 including HST and all applicable taxes and charges. The total potential cost to the City including option years is $1,203,389 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial two (2) year period.
BA57.4adopted
Solicitation Issued: June 22, 2023 Solicitation Closed: August 10, 2023 Number of Addenda Issued: Four (4) Number of Bids: Five (5) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Drainstar Contracting Ltd. $9,536,879.50* Clearway Construction Inc. $12,341,393.50 614128 Ontario Ltd. O/A Trisan Construction $14,475,140.80 Varcon Construction Corp $15,462,622.00 Green Infrastructure Partners Inc. $17,344,208.29 *Pursuant to the Request for Tender document, the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 30, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4014898448, 22ECS-LU-01FP Description: Construction of sewer upgrades and related improvements for the Basement Flooding Protection Program, Phase 4, Assignments 2-10, 21-03 and 21-08. Recommended Supplier: Drainstar Contracting Ltd. Contract Award Value: $10,967,268 net of all applicable taxes and charges $12,393,013 including all applicable taxes and charges. $11,160,292 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2026.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4014898448, 22ECS-LU-01FP Description: Construction of sewer upgrades and related improvements for the Basement Flooding Protection Program, Phase 4, Assignments 2-10, 21-03 and 21-08. Recommended Supplier: Drainstar Contracting Ltd. Contract Award Value: $10,967,268 net of all applicable taxes and charges $12,393,013 including all applicable taxes and charges. $11,160,292 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2026.
BA57.5adopted
Solicitation Issued: September 11, 2023 Solicitation Closed: October 3, 2023 Number of Addenda Issued: One (1) Number of Bids: Six (6) Table 2: Summary of Bids Received Including Bid Price Supplier Name Bid Price (excluding HST) Sanscon Construction Ltd. $7,937,918.14* D.Crupi & Sons Limited $8,789,259.07 Four Seasons Site Development Ltd. $8,814,791.00 2489960 Ontario Inc. o/a Kore Infrastructure Group $10,575,000.00 Midome Construction Services Ltd. $10,649,000.00 Aqua Tech Solutions Inc. $13,897,269.70 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 30, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4167985241, Contract Number 23ECS-RD-104LR Description: Road Resurfacing, Road Reconstruction, Road Rehabilitation, Laneway Reconstruction, Pedestrian Infrastructure Improvements and Bikeway Pavement Markings Recommended Supplier: Sanscon Construction Ltd. Contract Award Value: $8,731,710 net of all applicable taxes and charges $9,866,832 including HST and all applicable charges $8,885,388 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2024
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4167985241, Contract Number 23ECS-RD-104LR Description: Road Resurfacing, Road Reconstruction, Road Rehabilitation, Laneway Reconstruction, Pedestrian Infrastructure Improvements and Bikeway Pavement Markings Recommended Supplier: Sanscon Construction Ltd. Contract Award Value: $8,731,710 net of all applicable taxes and charges $9,866,832 including HST and all applicable charges $8,885,388 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2024