Bid Award Panel
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA60.1adopted
Solicitation Issued: March 14, 2023 Solicitation Closed: March 29, 2023 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received Supplier Name Culture Check Inc. MSP Teambuilding Inc.* *Supplier did not meet the minimum technical score
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 21, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Doc3788742006 Description: For the exclusive delivery of customized Confronting Anti-Black Racism in the Early Years Sector: Foundational Learning Series Training for a period of nine (9) months, from date of award to September 30, 2024 with no renewal options. Recommended Supplier: Culture Check Inc. Contract Award Value: $551,000 net of all applicable taxes and charges $622,630 including HST and all applicable charges $560,698 net of HST recoveries Contract is expected to start on date of award and end on September 30, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Doc3788742006 Description: For the exclusive delivery of customized Confronting Anti-Black Racism in the Early Years Sector: Foundational Learning Series Training for a period of nine (9) months, from date of award to September 30, 2024 with no renewal options. Recommended Supplier: Culture Check Inc. Contract Award Value: $551,000 net of all applicable taxes and charges $622,630 including HST and all applicable charges $560,698 net of HST recoveries Contract is expected to start on date of award and end on September 30, 2024.
BA60.2adopted
Solicitation Issued: March 30, 2023 Solicitation Closed: April 14, 2023 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received Supplier Name Culture Check Inc. MSP Teambuilding Inc.* *Supplier did not meet the minimum technical score
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 21, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Doc3908708378 Description: For the exclusive delivery of customized Professional Learning Priority of Confronting Anti-Black Racism within the Child Care Sector Training for a period of nine (9) months, from date of award to September 30, 2024 with no renewal options. Recommended Supplier: Culture Check Inc. Contract Award Value: $632,750 net of all applicable taxes and charges $715,008 including HST and all applicable charges $643,886 net of HST recoveries Contract is expected to start on date of award and end on September 30, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Doc3908708378 Description: For the exclusive delivery of customized Professional Learning Priority of Confronting Anti-Black Racism within the Child Care Sector Training for a period of nine (9) months, from date of award to September 30, 2024 with no renewal options. Recommended Supplier: Culture Check Inc. Contract Award Value: $632,750 net of all applicable taxes and charges $715,008 including HST and all applicable charges $643,886 net of HST recoveries Contract is expected to start on date of award and end on September 30, 2024.
BA60.3adopted
Solicitation Issued: July 21, 2023 Solicitation Closed: September 13, 2023 Number of Addenda Issued: One (1) Number of Bids: Five (5) Table 2: Summary of Bids Received Supplier Name Aerzen Canada.* APGN Inc. Lone Star Blower TNE Global Inc** WD International Inc.* *Supplier did not meet the mandatory technical requirements **Supplier did not meet minimum technical threshold
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 21, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Doc4099221932, Contract RFP-23ECS-MI-01HU Description: Pre-Selection of Process Aeration Blowers for the Humber Treatment Plant Recommended Supplier: APGN Inc. Contract Award Value: $944,000 net of all applicable taxes and charges $1,066,720 including HST and all applicable charges $960,614 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Doc4099221932, Contract RFP-23ECS-MI-01HU Description: Pre-Selection of Process Aeration Blowers for the Humber Treatment Plant Recommended Supplier: APGN Inc. Contract Award Value: $944,000 net of all applicable taxes and charges $1,066,720 including HST and all applicable charges $960,614 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2025.
BA60.4adopted
Solicitation Issued: July 26, 2023 Solicitation Closed: September 11, 2023 Number of Addenda Issued: Four (4) Number of Bids: Six (6) Table 2: Summary of Bids Received Supplier Name ARUP CANADA INC. DADJ Deloitte Dillon Consulting GROUPE IMPACT ON KPMG LLP* *Supplier recommended for Award. Range of Scores: Final evaluation scores based on Supplier's submitted Best and Final Offer (BAFO) (includes Technical and Pricing Scores): 80.1 - 92.7
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 21, 2023) from the Chief Procurement Officer: Solicitation Number: Negotiated Request for Proposal, Doc4110172426 Description: For the provision of professional consulting services to develop a ten (10) year Circular Economy Road Map Strategy and Implementation Plan to accelerate Toronto's circular economy transition by identifying new actions to enable the City's desired sustainable consumption and circular outcomes. The term of the Contact is to be for a period of two (2) years from the date of award, with an option in favour of the City to extend the Contract on the same terms and conditions for one (1) additional extension term of up to no more than a one (1) year period. Recommended Supplier: KPMG LLP Contract Award Value: $1,187,988 net of all applicable taxes and charges (including 20 percent contingency) $1,342,426 including HST and all applicable charges. $1,208,897 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Negotiated Request for Proposal, Doc4110172426 Description: For the provision of professional consulting services to develop a ten (10) year Circular Economy Road Map Strategy and Implementation Plan to accelerate Toronto's circular economy transition by identifying new actions to enable the City's desired sustainable consumption and circular outcomes. The term of the Contact is to be for a period of two (2) years from the date of award, with an option in favour of the City to extend the Contract on the same terms and conditions for one (1) additional extension term of up to no more than a one (1) year period. Recommended Supplier: KPMG LLP Contract Award Value: $1,187,988 net of all applicable taxes and charges (including 20 percent contingency) $1,342,426 including HST and all applicable charges. $1,208,897 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2025.
BA60.5withdrawn
Solicitation Issued: October 3, 2023 Solicitation Closed: October 23, 2023 Number of Addenda Issued: None Number of Bids: One (1) Table 2: Summary of Bids Received Supplier Name Bid Price (excluding H.S.T.) OnX Enterprise Solutions Ltd. $6,375,000 CAD* * Bid Price was for evaluation purposes only.
Item BA60.5 was withdrawn from the agenda.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Doc4224002518 Description: For Cisco Branded SmartNet Care for Cisco Network Products for the City's Technology Services Division Recommended Supplier: OnX Enterprise Solutions Ltd. Contract Award Value: $8,500,000 net of all applicable taxes and charges $9,605,000 including HST and all applicable charges $8,649,600 net of HST recoveries Contract is expected to start on date of award for a period of five (5) years from the date of Award.
BA60.6adopted
Solicitation Issued: November 6, 2023 Solicitation Closed: November 30, 2023 Number of Addenda Issued: Five (5) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price: Supplier Name Bid Price (excluding H.S.T.) SYSCO TORONTO, A DIVISION OF SYSCO CANADA INC $1,018,479.50
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 21, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc4230058518 Description: For the Non-Exclusive Supply and Delivery of Coffee, Tea, Juice and Fruit Drink Concentrates to Seniors Services and Long-Term Care and Shelter, Support and Housing Administration Locations. The term of the Contract is to be for a period of one (1) year with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) separate one (1) year period. Should the option(s) be exercised, then the Client Division Head (the General Manager, Seniors Services and Long-Term Care) will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Sysco Toronto, A Division of Sysco Canada Inc. Contract Award Value: $1,222,175 net of all applicable taxes and charges $1,381,058 including HST and all applicable charges. $1,243,686 net of HST recoveries Contract is expected to start on February 1, 2024, and end on January 31, 2025. Option Year 1: February 1, 2025, to January 31, 2026 $1,258,841 excluding taxes and charges $1,422,490 including HST and all applicable charges $1,280,996 net of HST recoveries Option Year 2: February 1, 2026, to January 31, 2027 $1,296,606 excluding taxes and charges $1,465,165 including HST and all applicable charges $1,319,426 net of HST recoveries Option Year 3: February 1, 2027, to January 31, 2028 $1,335,504 excluding taxes and charges $1,509,120 including HST and all applicable charges $1,359,009 net of HST recoveries Option Year 4: February 1, 2028, to January 31, 2029 $1,375,569 including HST and all applicable charges $1,554,393 net of HST recoveries $1,399,779 excluding taxes and charges The total potential contract award identified in this report including optional periods is $7,332,226 including all applicable taxes and charges. The total potential cost to the City including optional periods is $6,602,896 net of HST recoveries. The above cost calculations reflect a 20 percent miscellaneous fee and a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Doc4230058518 Description: For the Non-Exclusive Supply and Delivery of Coffee, Tea, Juice and Fruit Drink Concentrates to Seniors Services and Long-Term Care and Shelter, Support and Housing Administration Locations. The term of the Contract is to be for a period of one (1) year with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) separate one (1) year period. Should the option(s) be exercised, then the Client Division Head (the General Manager, Seniors Services and Long-Term Care) will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Sysco Toronto, A Division of Sysco Canada Inc. Contract Award Value: $1,222,175 net of all applicable taxes and charges $1,381,058 including HST and all applicable charges. $1,243,686 net of HST recoveries Contract is expected to start on February 1, 2024, and end on January 31, 2025. Option Year 1: February 1, 2025, to January 31, 2026 $1,258,841 excluding taxes and charges $1,422,490 including HST and all applicable charges $1,280,996 net of HST recoveries Option Year 2: February 1, 2026, to January 31, 2027 $1,296,606 excluding taxes and charges $1,465,165 including HST and all applicable charges $1,319,426 net of HST recoveries Option Year 3: February 1, 2027, to January 31, 2028 $1,335,504 excluding taxes and charges $1,509,120 including HST and all applicable charges $1,359,009 net of HST recoveries Option Year 4: February 1, 2028, to January 31, 2029 $1,375,569 including HST and all applicable charges $1,554,393 net of HST recoveries $1,399,779 excluding taxes and charges The total potential contract award identified in this report including optional periods is $7,332,226 including all applicable taxes and charges. The total potential cost to the City including optional periods is $6,602,896 net of HST recoveries. The above cost calculations reflect a 20 percent miscellaneous fee and a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA60.7adopted
Solicitation Issued: October 6, 2023 Solicitation Closed: November 1, 2023 Number of Addenda Issued: none Number of Bids: Three (3) Table 1: Summary of Bids Received Supplier Name Bid Price (excluding H.S.T.) OnX Enterprise Solutions Ltd. $721,085.00 USD CDW $721,466.40 USD Managing Information Systems 3 Inc. $850,000.00 USD
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 21, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc4219986026 Description: For ExaGrid Products, Licenses, Warranty, and Maintenance and Support for Toronto Water Division Recommended Supplier: OnX Enterprise Solutions Ltd. Contract Award Value: USD $721,085 net of all applicable taxes and charges USD $814,826 including HST and all applicable charges USD $733,776 net of HST recoveries ($997,936 CAD) Contract is expected to start on date of award for a period of three (3) years from the date of Award.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Doc4219986026 Description: For ExaGrid Products, Licenses, Warranty, and Maintenance and Support for Toronto Water Division Recommended Supplier: OnX Enterprise Solutions Ltd. Contract Award Value: USD $721,085 net of all applicable taxes and charges USD $814,826 including HST and all applicable charges USD $733,776 net of HST recoveries ($997,936 CAD) Contract is expected to start on date of award for a period of three (3) years from the date of Award.