Bid Award Panel
The full agenda, as filed
All 4 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA66.1adopted
Call Issued: June 8, 2023 Call Closed: July 4, 2023 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Bidder Bid Price (excluding H.S.T) PlayPower LT Canada Inc. $946,400* * Pursuant to the Request for Quotation document the contract award value includes miscellaneous materials and mark up trade cost.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 8, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc4001686781 Description: For the non-exclusive supply, delivery, installation and warranty of free standing fixed apparatus outdoor fitness equipment and information panels for the City of Toronto's Parks, Forestry and Recreation Division for a period of one (1) year with the option to renew the Contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: PlayPower LT Canada Inc. Contract Award Value: $1,104,800 net of all applicable taxes and charges $1,248,424 including HST and all applicable charges $1,124,244 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2024. Option Year 1: January 1, 2025 to December 31, 2025 $1,137,944 net of all applicable taxes and charges $1,285,877 including HST and all applicable charges $1,157,972 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $1,172,082 net of all applicable taxes and charges $1,324,453 including HST and all applicable charges $1,192,711 net of HST recoveries Option Year 3: January 1, 2027 to December 31, 2027 $1,207,245 net of all applicable taxes and charges $1,364,187 including HST and all applicable charges $1,228,492 net of HST recoveries Option Year 4: January 1, 2028 to December 31, 2028 $1,243,462 net of all applicable taxes and charges $1,405,112 including HST and all applicable charges $1,265,347 net of HST recoveries The total potential contract award identified in this report including all option years before all applicable taxes and charges is $5,865,533 and $6,628,053 including all applicable taxes and charges. The total potential cost to the City including all option years is $5,968,767 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer, recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Doc4001686781 Description: For the non-exclusive supply, delivery, installation and warranty of free standing fixed apparatus outdoor fitness equipment and information panels for the City of Toronto's Parks, Forestry and Recreation Division for a period of one (1) year with the option to renew the Contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: PlayPower LT Canada Inc. Contract Award Value: $1,104,800 net of all applicable taxes and charges $1,248,424 including HST and all applicable charges $1,124,244 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2024. Option Year 1: January 1, 2025 to December 31, 2025 $1,137,944 net of all applicable taxes and charges $1,285,877 including HST and all applicable charges $1,157,972 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $1,172,082 net of all applicable taxes and charges $1,324,453 including HST and all applicable charges $1,192,711 net of HST recoveries Option Year 3: January 1, 2027 to December 31, 2027 $1,207,245 net of all applicable taxes and charges $1,364,187 including HST and all applicable charges $1,228,492 net of HST recoveries Option Year 4: January 1, 2028 to December 31, 2028 $1,243,462 net of all applicable taxes and charges $1,405,112 including HST and all applicable charges $1,265,347 net of HST recoveries The total potential contract award identified in this report including all option years before all applicable taxes and charges is $5,865,533 and $6,628,053 including all applicable taxes and charges. The total potential cost to the City including all option years is $5,968,767 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.
BA66.2adopted
Solicitation Issued: September 25, 2023 Solicitation Closed: October 27, 2023 Number of Addenda Issued: Four (4) Number of Bids: Six (6) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price ( excluding H.S.T.) Limen Group Const. (2019) Ltd. $864,825.00 Heritage Restoration Inc. $898,767.45 Canada Construction Limited $947,204.00 Brook Restoration Ltd. $1,079,219.89 Martinway Contracting Ltd. $1,108,700.00 Clifford Restoration Ltd. $1,506,600.00 * Pursuant to the Request for Tender document the contract award value includes Contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 8, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4207355066, Contract Number 23EDC-MHS-006CA Description: Basement Drainage Project at the Alumnae Theatre waterproofing project to prevent water seepage into the basement and stabilize the fire tower foundation. Recommended Supplier: Limen Group Const. (2019) Ltd. Contract Award Value: $949,825 net of all applicable taxes and charges $1,073,302 inclusive of HST and all applicable charges $966,542 net of HST recoveries Contract is expected to start on the date of award and end March 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4207355066, Contract Number 23EDC-MHS-006CA Description: Basement Drainage Project at the Alumnae Theatre waterproofing project to prevent water seepage into the basement and stabilize the fire tower foundation. Recommended Supplier: Limen Group Const. (2019) Ltd. Contract Award Value: $949,825 net of all applicable taxes and charges $1,073,302 inclusive of HST and all applicable charges $966,542 net of HST recoveries Contract is expected to start on the date of award and end March 31, 2025.
BA66.3adopted
Solicitation Issued: November 2, 2023 Solicitation Closed: November 29, 2023 Number of Addenda Issued: Three (3) Number of Bids: Six (6) Table 2: Summary of Bids received including bid price (Area 1) Supplier Name Bid Price (excluding H.S.T.) AAI Corp. $39,944.52* Carraway Inc. $62,856.00 Synergy Protection Group Inc. $72,815.44 Tallawah Project Controls Inc. $105,496.00 Almon Equipment Ltd. $209,520.00 Direct Traffic Management Inc. $235,656.00 * Pursuant to the Request for Quotation document the contract award value includes contingency. Table 3: Summary of Bids received including bid price (Area 2) Supplier Name Bid Price (excluding H.S.T.) AAI Corp. $39,944.52 Carraway Inc. $62,856.00* Synergy Protection Group Inc. $72,815.44 Tallawah Project Controls $105,496.00 Almon Equipment Ltd. $218,056.00 Direct Traffic Management Inc. $235,656.00 * Pursuant to the Request for Quotation document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 8, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4241600771 Description: Provision of Traffic Control Person (TCP) services in the City of Toronto for emergency, unplanned and planned needs to support the movement of pedestrians and other road users and assist Traffic Agents for Transportation Services - Area 1 for West of Yonge and Area 2 for East of Yonge from date of award to December 31, 2025, with the option to extend the agreement for up to three (3) additional separate one (1) year periods, at the sole discretion of the City and subject to budget approval. Should the option period(s) be exercised, the General Manager of Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Area 1: AAI Corp. Area 2: Carraway Inc. Contract Award Value: Area 1: AAI Corp. $ 87,878 net of all applicable taxes and charges $ 99,302 including HST and all applicable charges $ 89,425 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025. Option Year 1: January 1,2026 to December 31, 2026 $ 46,136 net of all applicable taxes and charges $ 52,134 including HST and all applicable charges $ 46,948 net of HST recoveries Option Year 2: January 1, 2027 to December 31, 2027 $ 48,443 net of all applicable taxes and charges $ 54,740 including HST and all applicable charges $ 49,295 net of HST recoveries Option Year 3: January 1, 2028 to December 31, 2028 $ 50,865 net of all applicable taxes and charges $ 57,477 including HST and all applicable charges $ 51,760 net of HST recoveries The total potential contract award identified in this report for Area 1 and including the option periods is $ 233,321 net of all applicable taxes and charges, $ 263,653 including all applicable taxes and charges. The total potential cost to the City including the option years is $ 237,428 net of HST recoveries. Area 2: Carraway Inc. $ 138,283 net of all applicable taxes and charges $ 156,260 including HST and all applicable charges $ 140,717 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025. Option Year 1: January 1, 2026 to December 31, 2026 $ 72,599 net of all applicable taxes and charges $ 82,037 including HST and all applicable charges $ 73,876 net of HST recoveries Option Year 2: January 1, 2027 to December 31, 2027 $ 76,229 net of all applicable taxes and charges $ 86,138 including HST and all applicable charges $ 77,570 net of HST recoveries Option Year 3: January 1, 2025, to December 31, 2025 $ 80,040 net of all applicable taxes and charges $ 90,445 including HST and all applicable charges $ 81,449 net of HST recoveries The total potential contract award identified in this report for Area 1 and including the optional periods is $ 367,151 net of all applicable taxes and charges, $ 414,880 including all applicable taxes and charges. The total potential cost to the City including the option periods is $ 373,612 net of HST recoveries. The total potential contract award identified in this report including the optional periods for Areas 1 and 2 is $ 600,472 net of all applicable taxes and charges and $ 678,533 including all applicable taxes and charges. The total potential cost to the City for Areas 1 and 2 is $ 611,040 net of HST recoveries. The cost calculation for the option periods reflects an estimated five (5) percent Consumer Price Index (CPI) applied annually to the annual cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4241600771 Description: Provision of Traffic Control Person (TCP) services in the City of Toronto for emergency, unplanned and planned needs to support the movement of pedestrians and other road users and assist Traffic Agents for Transportation Services - Area 1 for West of Yonge and Area 2 for East of Yonge from date of award to December 31, 2025, with the option to extend the agreement for up to three (3) additional separate one (1) year periods, at the sole discretion of the City and subject to budget approval. Should the option period(s) be exercised, the General Manager of Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Area 1: AAI Corp. Area 2: Carraway Inc. Contract Award Value: Area 1: AAI Corp. $ 87,878 net of all applicable taxes and charges $ 99,302 including HST and all applicable charges $ 89,425 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025. Option Year 1: January 1,2026 to December 31, 2026 $ 46,136 net of all applicable taxes and charges $ 52,134 including HST and all applicable charges $ 46,948 net of HST recoveries Option Year 2: January 1, 2027 to December 31, 2027 $ 48,443 net of all applicable taxes and charges $ 54,740 including HST and all applicable charges $ 49,295 net of HST recoveries Option Year 3: January 1, 2028 to December 31, 2028 $ 50,865 net of all applicable taxes and charges $ 57,477 including HST and all applicable charges $ 51,760 net of HST recoveries The total potential contract award identified in this report for Area 1 and including the option periods is $ 233,321 net of all applicable taxes and charges, $ 263,653 including all applicable taxes and charges. The total potential cost to the City including the option years is $ 237,428 net of HST recoveries. Area 2: Carraway Inc. $ 138,283 net of all applicable taxes and charges $ 156,260 including HST and all applicable charges $ 140,717 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025. Option Year 1: January 1, 2026 to December 31, 2026 $ 72,599 net of all applicable taxes and charges $ 82,037 including HST and all applicable charges $ 73,876 net of HST recoveries Option Year 2: January 1, 2027 to December 31, 2027 $ 76,229 net of all applicable taxes and charges $ 86,138 including HST and all applicable charges $ 77,570 net of HST recoveries Option Year 3: January 1, 2025, to December 31, 2025 $ 80,040 net of all applicable taxes and charges $ 90,445 including HST and all applicable charges $ 81,449 net of HST recoveries The total potential contract award identified in this report for Area 1 and including the optional periods is $ 367,151 net of all applicable taxes and charges, $ 414,880 including all applicable taxes and charges. The total potential cost to the City including the option periods is $ 373,612 net of HST recoveries. The total potential contract award identified in this report including the optional periods for Areas 1 and 2 is $ 600,472 net of all applicable taxes and charges and $ 678,533 including all applicable taxes and charges. The total potential cost to the City for Areas 1 and 2 is $ 611,040 net of HST recoveries. The cost calculation for the option periods reflects an estimated five (5) percent Consumer Price Index (CPI) applied annually to the annual cost after the initial year.
BA66.4adopted
Solicitation Issued: August 25, 2023 Solicitation Closed: October 20, 2023 Number of Addenda Issued: 7 (Seven) Number of Bids: 10 (Ten) Table 2: Summary of Bids Received for Tender Ariba Document Number 4146032905 Supplier Name Bid Price** (excluding H.S.T.) ROSSCLAIR CONTRACTORS INC. $12,690,700.00 1568796 ONTARIO INC, O/A RENOKREW $12,829,010.64* BROOK RESTORATION LTD. $13,547,495.55* STRUCT-CON CONSTRUCTION LTD. $13,762,712.50 BDA Inc. $14,872,800.00 PEGAH CONSTRUCTION LT. $15,295,000.00 MJ DIXON CONSTRUCTION $15,843,000.00 CENTURY GROUP INC. $16,311,890.24 JOE PACE & SONS CONTRACTING INC. $16,500,815.00 MARTINWAY CONTRACTING LTD. $17,278,276.00 * Bidders were found to be non-compliant **Pursuant to the Request for Tender document, the contact award value includes the inclusion of 3 (three) separate price items, totaling $106,059.10 and a 20% Provisional Allowance.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 8, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4146032905 Description: Shelter building renovation at 2299 Dundas St. W. Toronto Recommended Supplier: ROSSCLAIR CONTRACTORS INC. Contract Award Value: $15,356,111 net of all applicable taxes and charges $17,352,405 including HST and all applicable charges $15,626,379 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4146032905 Description: Shelter building renovation at 2299 Dundas St. W. Toronto Recommended Supplier: ROSSCLAIR CONTRACTORS INC. Contract Award Value: $15,356,111 net of all applicable taxes and charges $17,352,405 including HST and all applicable charges $15,626,379 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2025.