Bid Award Panel
The full agenda, as filed
All 4 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA72.1adopted
Solicitation Issued: July 20, 2023 Solicitation Closed: September 25, 2023 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 1: Summary of Bids Received Supplier Name Gimmal Soft Expert Triangle Digital File Trail* *Supplier was found to be non-compliant with the mandatory requirements. Range of Scores: 54 - 76
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 21, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Doc4017397184 Description: For Physical Records and Warehouse Management Solutions for the Technology Services Division. The award is for an initial contract period of three (3) years from the date of award to 2027, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to two (2) separate one (1) year periods. Should the option(s) be exercised, the Chief Technology Officer will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Gimmal LLC Contract Award Value: $376,793 net of all applicable taxes and charges $425,776 including HST and all applicable charges $383,425 net of HST recoveries The contract is expected to start on the date of award to June 30, 2027. Option Year 1 (July 1, 2027 to June 30, 2028): $98,138 net of all applicable taxes and charges $110,896, including all applicable taxes and charges $99,865 of HST recoveries Option Year 2 (July 1, 2028 to June 30, 2029) $102,045 net of all applicable taxes and charges $115,311, including all applicable taxes and charges $103,841 net of HST recoveries The total potential contract award including optional periods is $576,976 exclusive of applicable taxes and charges and $651,983 including all applicable taxes and charges. The total potential cost to the City including optional periods is $587,131 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Doc4017397184 Description: For Physical Records and Warehouse Management Solutions for the Technology Services Division. The award is for an initial contract period of three (3) years from the date of award to 2027, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to two (2) separate one (1) year periods. Should the option(s) be exercised, the Chief Technology Officer will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Gimmal LLC Contract Award Value: $376,793 net of all applicable taxes and charges $425,776 including HST and all applicable charges $383,425 net of HST recoveries The contract is expected to start on the date of award to June 30, 2027. Option Year 1 (July 1, 2027 to June 30, 2028): $98,138 net of all applicable taxes and charges $110,896, including all applicable taxes and charges $99,865 of HST recoveries Option Year 2 (July 1, 2028 to June 30, 2029) $102,045 net of all applicable taxes and charges $115,311, including all applicable taxes and charges $103,841 net of HST recoveries The total potential contract award including optional periods is $576,976 exclusive of applicable taxes and charges and $651,983 including all applicable taxes and charges. The total potential cost to the City including optional periods is $587,131 net of HST recoveries.
BA72.2adopted
Solicitation Issued: November 21, 2023 Solicitation Closed: February 16, 2024 Number of Addenda Issued: Seven (7) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Sutherland-Schultz Ltd. $2,726,719.00* Black & McDonald Limited $2,935,430.00 Modern Niagara Toronto Inc. $2,998,073.35 Ainsworth Inc. $3,392,050.00 *Pursuant to the Request for Tender document, the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 21, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Doc4227642481, Contract Number 23TW-CTS-16CWD Description: Parallel Operation of Standby Natural Gas Generators with Toronto Hydro/Utility Feeder and Gas Monitoring at the F.J. Horgan Water Treatment Plant. Recommended Supplier: Sutherland-Schultz Ltd. Contract Award Value: $3,135,727 net of all applicable taxes and charges $3,543,371 including HST and all applicable charges $3,190,916 total net of HST recoveries The contract is expected to start on date of award and end on December 31, 2026.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Doc4227642481, Contract Number 23TW-CTS-16CWD Description: Parallel Operation of Standby Natural Gas Generators with Toronto Hydro/Utility Feeder and Gas Monitoring at the F.J. Horgan Water Treatment Plant. Recommended Supplier: Sutherland-Schultz Ltd. Contract Award Value: $3,135,727 net of all applicable taxes and charges $3,543,371 including HST and all applicable charges $3,190,916 total net of HST recoveries The contract is expected to start on date of award and end on December 31, 2026.
BA72.3adopted
Solicitation Issued: December 14, 2023 Solicitation Closed: February 9, 2024 Number of Addenda Issued: Eleven (11) Number of Bids: Ten (10) Table 2: Summary of Bids Received Supplier Name Bid Price (excluding H.S.T.) MJ DIXON CONSTRUCTION LIMITED $2,623,000* BDA Inc. $2,892,549 JOE PACE & SONS CONTRACTING INC $2,999,000 HN CONSTRUCTION LTD $3,062,882 PEGAH CONSTRUCTION LTD $3,129,778 SOUTH CENTRAL INC $3,186,750 ANACOND CONTRACTING INC $3,320,000 ROYALTY GENERAL CONSTRUCTION LTD $3,779,253 DOLE CONTRACTING INC $3,792,000 DURON ONTARIO LTD $4,337,205 **Pursuant to the Request for Tender document, the contact award value includes five (5) additional price items, totaling $162,070 and twenty (20) percent contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 21, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Doc4339591498 Description: Renovations to Existing Youth Shelter Located at 25 Canterbury Place, Toronto for Toronto Shelter and Support Services. Recommended Supplier: MJ Dixon Construction Limited Contract Award Value: $3,342,084 net of all applicable taxes and charges $3,776,555 including HST and all applicable charges $3,400,905 net of HST recoveries Contract is expected to start on date of award and end on November 1, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Doc4339591498 Description: Renovations to Existing Youth Shelter Located at 25 Canterbury Place, Toronto for Toronto Shelter and Support Services. Recommended Supplier: MJ Dixon Construction Limited Contract Award Value: $3,342,084 net of all applicable taxes and charges $3,776,555 including HST and all applicable charges $3,400,905 net of HST recoveries Contract is expected to start on date of award and end on November 1, 2024.
BA72.4adopted
Solicitation Issued: January 30, 2024 Solicitation Closed: February 15, 2024 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received Including Bid Price Supplier Name Bid Price (excluding H.S.T.) PTR Paving Inc. $952,900.00* Edgeway Paving Ltd. o/a ll Duca Contracting Inc. $1,013,694.00 VBN Paving Limited $2,777,850.00 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 21, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Doc4387724820, Contract Number 24TR-OM-410-TEY-DA Description: Repair of Distressed Asphalt at Various Locations on Local, Collector and Arterials Roads in the Toronto and East York District. Recommended Supplier: PTR Paving Inc. Contract Award Value: $982,900 net of all applicable taxes and charges $1,110,677 including HST and all applicable charges $1,000,199 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Doc4387724820, Contract Number 24TR-OM-410-TEY-DA Description: Repair of Distressed Asphalt at Various Locations on Local, Collector and Arterials Roads in the Toronto and East York District. Recommended Supplier: PTR Paving Inc. Contract Award Value: $982,900 net of all applicable taxes and charges $1,110,677 including HST and all applicable charges $1,000,199 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.