Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA76.1adopted
Solicitation Issued: October 19, 2023 Solicitation Closed: November 13, 2023 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price: Supplier Name Bid Price (excluding H.S.T.)* Allseating Corporation Lot 1: $2,100,000** Haworth Ltd. Lot 1: $2,295,730 Lot 4: $3,303,256 POI Business Interiors LP operating as POI Business Interiors Lot 1: $2,200,000** Lot 6: $1,913,000 ergoCentric Inc. operating as ergoCentric Seating Systems, healtHcentric Lot 1: $2,201,250 * Bid prices are based on a percentage discount and are for evaluation purposed only. The contract award values were set at $5,000,000 net of all applicable taxes and charges for Initial Term and Option Year respectively, as per Part 5, Section 1.3 of Request of Quotation. ** Suppliers were found non-compliant with mandatory ergonomics requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 18, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc4227802467 Description: For Supply, Delivery and Installation of Office Furniture and Task Chairs for Corporate Real Estate Management Division from date of award to January 31, 2025, with the option to renew the Contracts for additional one (1)-year period. This utilized the Vendor of Record Arrangement Tender Number 13685 for Office Seating and Furniture established by Province of Ontario's Ministry of Public and Business Service Delivery, with the agreement to be executed based on the terms and conditions set out in Request for Quotation Number Doc4227802467, and on such other terms and conditions satisfactory to the Controller and in a form satisfactory to the City Solicitor. Should the option be exercised, the General Manager, Corporate Real Estate Management will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Suppliers: ergoCentric Inc. operating as ergoCentric Seating Systems, healtHcentric (Lot 1) Haworth Ltd. (Lot 4) POI Business Interiors LP operating as POI Business Interiors (Lot 6) Contract Award Value: ergoCentric Inc. operating as ergoCentric Seating Systems, healtHcentric (Lot 1) $5,000,000 net of all applicable taxes and charges $5,650,000 including HST and all applicable charges $5,088,000 net of HST recoveries Contract is expected to start on date of award and end on January 31, 2025. Option Year 1 (February 1, 2025 to January 31, 2026) $5,000,000 net of all applicable taxes and charges $5,650,000 including HST and all applicable charges $5,088,000 net of HST recoveries The total potential contract award including option year is $11,300,000 including HST and all applicable charges and $10,000,000 net of all applicable taxes and charges. The total potential contract cost to the City for ergoCentric Inc. operating as ergoCentric Seating Systems, healtHcentric including option year is $10,176,000 net of HST recoveries. Haworth Ltd. (Lot 4) $5,000,000 net of all applicable taxes and charges $5,650,000 including HST and all applicable charges $5,088,000 net of HST recoveries Contract is expected to start on date of award and end on January 31, 2025. Option Year 1 (February 1, 2025 to January 31, 2026) $5,000,000 net of all applicable taxes and charges $5,650,000 including HST and all applicable charges $5,088,000 net of HST recoveries The total potential contract award including option year is $11,300,000 including HST and all applicable charges and $10,000,000 net of all applicable taxes and charges. The total potential contract cost to the City for Haworth Ltd. including option year is $10,176,000 net of HST recoveries. POI Business Interiors LP operating as POI Business Interiors (Lot 6) $5,000,000 net of all applicable taxes and charges $5,650,000 including HST and all applicable charges $5,088,000 net of HST recoveries Option Year 1 (February 1, 2025 to January 31, 2026) $5,000,000 net of all applicable taxes and charges $5,650,000 including HST and all applicable charges $5,088,000 net of HST recoveries The total potential contract award including option year is $11,300,000 including HST and all applicable charges and $10,000,000 net of all applicable taxes and charges. The total potential contract cost to the City for POI Business Interiors LP operating as POI Business Interiors including option year is $10,176,000 net of HST recoveries. The total potential contract award including option year for all awards is $33,900,000 including HST and all applicable charges and $30,000,000 net of all applicable taxes and charges. The total potential contract cost to the City for all awards including option year is $30,528,000 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Doc4227802467 Description: For Supply, Delivery and Installation of Office Furniture and Task Chairs for Corporate Real Estate Management Division from date of award to January 31, 2025, with the option to renew the Contracts for additional one (1)-year period. This utilized the Vendor of Record Arrangement Tender Number 13685 for Office Seating and Furniture established by Province of Ontario's Ministry of Public and Business Service Delivery, with the agreement to be executed based on the terms and conditions set out in Request for Quotation Number Doc4227802467, and on such other terms and conditions satisfactory to the Controller and in a form satisfactory to the City Solicitor. Should the option be exercised, the General Manager, Corporate Real Estate Management will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Suppliers: ergoCentric Inc. operating as ergoCentric Seating Systems, healtHcentric (Lot 1) Haworth Ltd. (Lot 4) POI Business Interiors LP operating as POI Business Interiors (Lot 6) Contract Award Value: ergoCentric Inc. operating as ergoCentric Seating Systems, healtHcentric (Lot 1) $5,000,000 net of all applicable taxes and charges $5,650,000 including HST and all applicable charges $5,088,000 net of HST recoveries Contract is expected to start on date of award and end on January 31, 2025. Option Year 1 (February 1, 2025 to January 31, 2026) $5,000,000 net of all applicable taxes and charges $5,650,000 including HST and all applicable charges $5,088,000 net of HST recoveries The total potential contract award including option year is $11,300,000 including HST and all applicable charges and $10,000,000 net of all applicable taxes and charges. The total potential contract cost to the City for ergoCentric Inc. operating as ergoCentric Seating Systems, healtHcentric including option year is $10,176,000 net of HST recoveries. Haworth Ltd. (Lot 4) $5,000,000 net of all applicable taxes and charges $5,650,000 including HST and all applicable charges $5,088,000 net of HST recoveries Contract is expected to start on date of award and end on January 31, 2025. Option Year 1 (February 1, 2025 to January 31, 2026) $5,000,000 net of all applicable taxes and charges $5,650,000 including HST and all applicable charges $5,088,000 net of HST recoveries The total potential contract award including option year is $11,300,000 including HST and all applicable charges and $10,000,000 net of all applicable taxes and charges. The total potential contract cost to the City for Haworth Ltd. including option year is $10,176,000 net of HST recoveries. POI Business Interiors LP operating as POI Business Interiors (Lot 6) $5,000,000 net of all applicable taxes and charges $5,650,000 including HST and all applicable charges $5,088,000 net of HST recoveries Option Year 1 (February 1, 2025 to January 31, 2026) $5,000,000 net of all applicable taxes and charges $5,650,000 including HST and all applicable charges $5,088,000 net of HST recoveries The total potential contract award including option year is $11,300,000 including HST and all applicable charges and $10,000,000 net of all applicable taxes and charges. The total potential contract cost to the City for POI Business Interiors LP operating as POI Business Interiors including option year is $10,176,000 net of HST recoveries. The total potential contract award including option year for all awards is $33,900,000 including HST and all applicable charges and $30,000,000 net of all applicable taxes and charges. The total potential contract cost to the City for all awards including option year is $30,528,000 net of HST recoveries.
BA76.2adopted
Solicitation Issued: January 28, 2024 Solicitation Closed: February 28, 2024 Number of Addenda Issued: One (1) Number of Bids: Six (6) Table 2: Summary of Bids Received including bid price: Bidder Name Bid Price (excluding HST) Ainsworth Electric Ltd. $1,398,225 Smith & Long Limited $1,837,381 Kudlak-Baird 1982 Limited $1,957,800 Bidder Name Bid Price (excluding HST) Electric Group Ltd $2,301,867 Black & McDonald Ltd. $2,869,550 Multitech Trades Corp. $3,239,375
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 18, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4339888184 Description: For the non-exclusive supply, delivery and installation of electrical repairs, emergency and ongoing maintenance at various locations for the City of Toronto on behalf of the Parks, Forestry and Recreation. The initial term of the Contract is to be for a period of one (1) year from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for up to four (4) additional separate one (1) year periods, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policies. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Ainsworth Electric Inc. Contract Award Value: $1,398,225 net of all applicable taxes and charges $1,579,994 including HST and all applicable charges $1,422,834 net of HST recoveries Contract is expected to start following the date of award and end by March 31, 2025 Option Year 1: April 1, 2025 to March 31, 2026 $1,440,171 net of all applicable taxes and charges $1,627,394 including HST and all applicable charges $1,465,518 net of HST recoveries Option Year 2: April 1, 2026 to March 31, 2027 $1,483,376 net of all applicable taxes and charges $1,676,215 including HST and all applicable charges $1,509,484 net of HST recoveries Option Year 3: April 1, 2027 to March 31, 2028 $1,527,877 net of all applicable taxes and charges $1,726,502 including HST and all applicable charges $1,554,768 net of HST recoveries Option Year 4: April 1, 2028 to March 31, 2029 $1,573,714 net of applicable taxes and charges $1,778,297 including HST and all applicable charges $1,601,411 net of HST recoveries The total potential contract award identified in this report, including all option years, is $7,423,364 net of all applicable taxes and charges and $8,388,402 including all applicable taxes and charges. The total potential cost to the City, including all option years is $7,554,016 net of HST recoveries. The above cost calculations reflect a 3% in Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4339888184 Description: For the non-exclusive supply, delivery and installation of electrical repairs, emergency and ongoing maintenance at various locations for the City of Toronto on behalf of the Parks, Forestry and Recreation. The initial term of the Contract is to be for a period of one (1) year from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for up to four (4) additional separate one (1) year periods, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policies. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Ainsworth Electric Inc. Contract Award Value: $1,398,225 net of all applicable taxes and charges $1,579,994 including HST and all applicable charges $1,422,834 net of HST recoveries Contract is expected to start following the date of award and end by March 31, 2025 Option Year 1: April 1, 2025 to March 31, 2026 $1,440,171 net of all applicable taxes and charges $1,627,394 including HST and all applicable charges $1,465,518 net of HST recoveries Option Year 2: April 1, 2026 to March 31, 2027 $1,483,376 net of all applicable taxes and charges $1,676,215 including HST and all applicable charges $1,509,484 net of HST recoveries Option Year 3: April 1, 2027 to March 31, 2028 $1,527,877 net of all applicable taxes and charges $1,726,502 including HST and all applicable charges $1,554,768 net of HST recoveries Option Year 4: April 1, 2028 to March 31, 2029 $1,573,714 net of applicable taxes and charges $1,778,297 including HST and all applicable charges $1,601,411 net of HST recoveries The total potential contract award identified in this report, including all option years, is $7,423,364 net of all applicable taxes and charges and $8,388,402 including all applicable taxes and charges. The total potential cost to the City, including all option years is $7,554,016 net of HST recoveries. The above cost calculations reflect a 3% in Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
BA76.3adopted
Solicitation Issued: February 28, 2024 Solicitation Closed: March 26, 2024 Number of Addenda Issued: Three (3) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Harrison Muir Inc. $13,684,964.72* * Pursuant to the Request for Tender document, the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 18, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4430207073, Contract Number 24ECS-BE-11PM Description: Request for Tenders for Bridge Rehabilitation at the following locations Gerrard Street East, Riverdale Pedestrian Bridge, and Dundas Street East over Don Valley Parkway, Don River, Metrolinx Rail and Bayview Avenue with Cleaning and Coating of Structural Steel for Engineering and Construction Services Recommended Supplier: Harrison Muir Inc. Contract Award Value: $15,737,709 net of all applicable taxes and charges $17,783,611 including HST and all applicable charges $16,014,693 net of HST recoveries Contract is expected to start on date of award and end on December 1, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4430207073, Contract Number 24ECS-BE-11PM Description: Request for Tenders for Bridge Rehabilitation at the following locations Gerrard Street East, Riverdale Pedestrian Bridge, and Dundas Street East over Don Valley Parkway, Don River, Metrolinx Rail and Bayview Avenue with Cleaning and Coating of Structural Steel for Engineering and Construction Services Recommended Supplier: Harrison Muir Inc. Contract Award Value: $15,737,709 net of all applicable taxes and charges $17,783,611 including HST and all applicable charges $16,014,693 net of HST recoveries Contract is expected to start on date of award and end on December 1, 2025.
BA76.4adopted
Solicitation Issued: March 1, 2024 Solicitation Closed: March 18, 2024 Number of Addenda Issued: One (1) Number of Bids: Five (5) Table 2: Summary of Bids Received Including Bid Price Supplier Name Bid Price (excluding H.S.T.) Rafat General Contractor Inc. $ 1,060,625.00 Aqua Tech Solutions Inc. $ 1,147,993.10 Infrastructure Coatings (Ontario) Corporation $ 1,285,856.00 7850891 Canada Inc./ Egnatia Paving $ 1,398,444.39 PTR Paving Inc. $ 1,925,927.90
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 18, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4454159621, Contract Number 24TR-OM-321-EY-MB Description: Minor bridge repairs, bridge deck flushing, chipping loose concrete from bridges and minor retaining wall repairs at various locations, removal and disposal of abandoned trailer at 49 Queens Plate Drive and wearing surface replacement of Old Mill pedestrian bridge, various arterial, collector, local roads and laneways in Etobicoke York Area. Recommended Supplier: Rafat General Contractor Inc. Contract Award Value: $1,060,625 net of all applicable taxes and charges $1,198,506 including HST and all applicable charges $1,079,292 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4454159621, Contract Number 24TR-OM-321-EY-MB Description: Minor bridge repairs, bridge deck flushing, chipping loose concrete from bridges and minor retaining wall repairs at various locations, removal and disposal of abandoned trailer at 49 Queens Plate Drive and wearing surface replacement of Old Mill pedestrian bridge, various arterial, collector, local roads and laneways in Etobicoke York Area. Recommended Supplier: Rafat General Contractor Inc. Contract Award Value: $1,060,625 net of all applicable taxes and charges $1,198,506 including HST and all applicable charges $1,079,292 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.
BA76.5adopted
Solicitation Issued: March 8, 2024 Solicitation Closed: March 25, 2024 Number of Addenda Issued: None Number of Bids: Six (6) Table 2: Summary of Bids Received Including Bid Price. Supplier Name Bid Price (excluding H.S.T.) D. Crupi and Sons Limited $4,748,165.90* Four Seasons Site Development Ltd. $4,924,924.00 Supplier Name Bid Price (excluding H.S.T.) Viola Management Inc. $5,227,029.95 2489960 Ontario Inc. $5,530,693.53 Sanscon Construction Ltd. $5,584,596.25 Gio Crete Construction Ltd. $5,679,971.75 *Pursuant to the Request for Tender document, the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 18, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4467384196, Contract Number 23ECS-RD-01LR Description: Local Road Resurfacing, Local Road Reconstruction, Intersection Improvement, new sidewalk construction, Water Services replacement, bikeway pavement marking, and Installation of Pedestrian Crossover. Recommended Supplier: D. Crupi & Sons Limited Contract Award Value: $5,294,205 net of all applicable taxes and charges $5,982,452 including HST and all applicable charges $5,387,383 net of HST recoveries Contract is expected to start on date of award and end on September 23, 2024
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4467384196, Contract Number 23ECS-RD-01LR Description: Local Road Resurfacing, Local Road Reconstruction, Intersection Improvement, new sidewalk construction, Water Services replacement, bikeway pavement marking, and Installation of Pedestrian Crossover. Recommended Supplier: D. Crupi & Sons Limited Contract Award Value: $5,294,205 net of all applicable taxes and charges $5,982,452 including HST and all applicable charges $5,387,383 net of HST recoveries Contract is expected to start on date of award and end on September 23, 2024