Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA82.1adopted
Solicitation Issued: February 19, 2020 Solicitation Closed: March 30, 2020 Number of Addenda Issued: Six (6) Number of Bids: Five (5) Table 2: Summary of Bids Received for Ariba Doc Number 2229053063 Bidders Bid Price (including H.S.T.) 2489960 Ontario Inc $11,067,320* GFL Infrastructure Group Inc. $11,216,468 GIO CRETE CONSTRUCTION LTD $11,620,677.05 Midome Construction Services Ltd $13,383,720 614128 Ontario Ltd. $14,544,142 *Pursuant to the Request For Tender document the contract award price includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 11, 2020) from the Chief Purchasing Officer: Solicitation Number: Ariba Doc No. 2241522820, Contract No. 20ECS-LU-01SU Description: Ariba Doc No. 2241522820, (38-2020) for Watermain replacement, water service replacement, road rehabilitation and reconstruction on Hunting Ridge and various other roads. Recommended Supplier: 2489960 Ontario Inc. Contract Award Value: $10,773,498 net of all applicable taxes and charges $12,174,053 including HST and all applicable charges $10,963,112 net of HST recoveries The contract is expected to start on the date of award and end by December 31, 2022.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Ariba Doc Number 2241522820, Contract Number 20ECS-LU-01SU Description: Ariba Doc Number 2241522820, (38-2020) for Watermain replacement, water service replacement, road rehabilitation and reconstruction on Hunting Ridge and various other roads. Recommended Supplier: 2489960 Ontario Inc. Contract Award Value: $10,773,498 net of all applicable taxes and charges $12,174,053 including HST and all applicable charges $10,963,112 net of HST recoveries The contract is expected to start on the date of award and end by December 31, 2022.
BA82.2adopted
Call Issued: February 21, 2020 Call Closed: March 17, 2020 Number of Addenda Issued: Zero (0) Number of Bids: Six (6) Table 2: Summary of Bids Received for Ariba Doc Number 2243401328 including bid price Bidder Name Bid Price (including H.S.T.)* Ferpac Paving Inc. $2,584,917 Pave-Tar Construction Ltd. $2,596,833 Ashland Paving Inc. $2,633,427 Maple Crete Inc. $2,822,057 A & F Di Carlo Construction Inc. $3,210,330 Aqua Tech Solutions Inc. $3,869,622 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 21, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc No. 2243401328, Contract No. 20TR-OM-100-EY-TU Description: Ariba Doc No. 2243401328 (42-2020), Work under this contract will include all necessary activities for the permanent restoration of utility cuts and maintenance repairs of roads, sidewalks, curbs, driveways & sidewalk accessibility ramps and boulevards within the Right-Of-Way of Arterial, Collector and Local Roads. Recommended Bidder: Ferpac Paving Inc. Contract Award Value: $2,307,538 net of all applicable taxes and charges $2,607,517 including HST and all applicable charges $2,348,150 net of HST recoveries Contract is expected to start on May 2020 and end on December 31, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc Number 2243401328, Contract Number 20TR-OM-100-EY-TU Description: Ariba Doc Number 2243401328 (42-2020), work under this contract will include all necessary activities for the permanent restoration of utility cuts and maintenance repairs of roads, sidewalks, curbs, driveways and sidewalk accessibility ramps and boulevards within the Right-Of-Way of Arterial, Collector and Local Roads. Recommended Bidder: Ferpac Paving Inc. Contract Award Value: $2,307,538 net of all applicable taxes and charges $2,607,517 including HST and all applicable charges $2,348,150 net of HST recoveries Contract is expected to start on May 2020 and end on December 31, 2020.
BA82.3adopted
Call Issued: February 21, 2020 Call Closed: March 17, 2020 Number of Addenda Issued: Zero (0) Number of Bids: Six (6) Table 2: Summary of Bids Received for Ariba Doc Number 2289784949 including bid price Bidder Name Bid Price (including H.S.T.)* Ferpac Paving Inc. $2,584,917 Pave-Tar Construction Ltd. $2,596,833 Ashland Paving Inc. $2,633,427 Maple Crete Inc. $2,822,057 A & F Di Carlo Construction Inc. $3,210,330 Aqua Tech Solutions Inc. $3,869,622 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 21, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc No. 2289784949, Contract No. 20TR-OM-101-EY-TU Description: Ariba Doc No. 2289784949 (69-2020), Work under this contract will include all necessary activities for the permanent restoration of utility cuts and maintenance repairs of roads, sidewalks, curbs, driveways & sidewalk accessibility ramps and boulevards within the Right-Of-Way of Arterial, Collector and Local Roads. Recommended Bidder: Ashland Paving Ltd. Contract Award Value: $2,539,597 net of all applicable taxes and charges $2,869,745 including HST and all applicable charges $2,584,294 net of HST recoveries Contract is expected to start on May 2020 and end on December 31, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc Number 2289784949, Contract Number 20TR-OM-101-EY-TU Description: Ariba Doc Number 2289784949 (69-2020), work under this contract will include all necessary activities for the permanent restoration of utility cuts and maintenance repairs of roads, sidewalks, curbs, driveways and sidewalk accessibility ramps and boulevards within the Right-Of-Way of Arterial, Collector and Local Roads. Recommended Bidder: Ashland Paving Ltd. Contract Award Value: $2,539,597 net of all applicable taxes and charges $2,869,745 including HST and all applicable charges $2,584,294 net of HST recoveries Contract is expected to start on May 2020 and end on December 31, 2020.
BA82.4adopted
Solicitation Issued: April 20, 2020 Solicitation Closed: May 11, 2020 Number of Addenda Issued: One (1) Number of Bids: Ten (10) Table 2: Summary of Bids Received for Ariba Document Number 2357985878 Bidder Name Bid Price (including H.S.T.) D. Martino Construction Limited $3,928,027* Nuroad Construction Limited $4,279,892 Sanscon Construction Limited $5,164,865 Ashland Paving Limited $5,208,121 Midome Construction Services Ltd. $5,473,720 2489960 Ontario Inc. $5,710,389 Pave-Tar Construction Limited $5,786,184 Grascan Construction Ltd. $5,827,410 IL Duca Contracting Ltd. $6,744,935 Blackstone Paving Construction Ltd. $6,814,732 *Pursuant to the Request for Tender document the contract award price includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 15, 2020) from the Chief Purchasing Officer: Solicitation Number: Ariba Doc No.2357985878, Contract No. 20ECS-TI-03SP Description: Ariba Doc No.2357985878, for Major Road Reconstruction on Shuter Street from Sherbourne Street to River Street Recommended Supplier: D. Martino Construction Limited Contract Award Value: $3,823,743 net of all applicable taxes and charges $4,320,830 including HST and all applicable charges $3,891,041 net of HST recoveries Contract is expected to start on date of award and end by December 31, 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Ariba Doc Number 2357985878, Contract Number 20ECS-TI-03SP Description: Ariba Doc Number 2357985878, for Major Road Reconstruction on Shuter Street from Sherbourne Street to River Street Recommended Supplier: D. Martino Construction Limited Contract Award Value: $3,823,743 net of all applicable taxes and charges $4,320,830 including HST and all applicable charges $3,891,041 net of HST recoveries Contract is expected to start on date of award and end by December 31, 2021.
BA82.5adopted
Call Issued: March 17, 2020 Call Closed: April 16, 2020 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary Bids Received for Request For Quotation Doc 2308737090 Bidder Name Evaluated Bid Price (not including line items for York University and including H.S.T.) Quality Seeds Ltd Line Items 5.4.1; 5.4.2; 5.4.3; 5.4.4; 5.4.8 Speare Seeds Ltd. Line Items 5.4.5; 5.4.6; 5.4.7 Graham Turf Seeds Ltd. (No Awards) DLF Pickseed Canada (No Awards for City of Toronto) $243,347 $23,568 (including 1 percent prompt payment) $377,594 (including 2 percent prompt payment) $332,739
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 21, 2020) from the Chief Purchasing Officer: Call Number: Request for Quotation Doc 2308737090 Description: For the non-exclusive supply and delivery of Grass Seed and Mixtures for the City of Toronto's Parks, Forestry and Recreation Division and its buying group from the date of Award for the period of one (1) year, with the option to renew the Contract for three (3) additional separate one (1) year periods. The buying group included City of Toronto, Materials Management and Stores. The RFQ contains one (1) Price Form and which is being awarded to the lowest bidder meeting specifications per line item. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Quality Seeds Ltd. Line Items 5.4.1; 5.4.2; 5.4.3; 5.4.4 and 5.4.8 Contract Award Value: $236,886 net of all applicable taxes and charges (incl. 10% for misc. items) $267,681 including HST and all applicable charges $241,055 net of HST recoveries The contract is expected to start on the date of award and end on May 25, 2021. Option Year 1: May 26, 2021 to May 25, 2022 $243,993 net of all applicable taxes and charges $275,712 including HST and all applicable charges $248,287 net of HST recoveries Option Year 2: May 26, 2022 to May 25, 2023 $251,312 net of all applicable taxes and charges $283,983 including HST and all applicable charges $255,735 net of HST recoveries Option Year 3: May 26, 2023 to May 25, 2024 $258,852 net of all applicable taxes and charges $292,502 including HST and all applicable charges $263,408 net of HST recoveries The total potential award identified in this report including all option years is $991,043 net of all applicable taxes and charges, $1,119,878 including all applicable taxes and charges. The total potential cost to the City including all option years is $1,008,485 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3% increase in the Consumer Price Index. Additionally: Speare Seeds Ltd. is to receive a contract award for the line items they were lowest bidders meeting specification on, including all option years, in the total amount of $95,983 net of all applicable taxes and charges, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award - Chief Purchasing Officer. Further and as part of the buying group, York University will be undertaking its own recommendations on an internal basis and so their requirements are not part of this Report.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contracts: Call Number: Request for Quotation Doc 2308737090 Description: For the non-exclusive supply and delivery of Grass Seed and Mixtures for the City of Toronto's Parks, Forestry and Recreation Division and its buying group from the date of Award for the period of one (1) year, with the option to renew the Contract for three (3) additional separate one (1) year periods. The buying group included City of Toronto, Materials Management and Stores. The Request For Quotation contains one (1) Price Form and which is being awarded to the lowest bidder meeting specifications per line item. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Quality Seeds Ltd. Line Items 5.4.1; 5.4.2; 5.4.3; 5.4.4 and 5.4.8 Contract Award Value: $236,886 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $267,681 including HST and all applicable charges $241,055 net of HST recoveries The contract is expected to start on the date of award and end on May 25, 2021. Option Year 1: May 26, 2021 to May 25, 2022 $243,993 net of all applicable taxes and charges $275,712 including HST and all applicable charges $248,287 net of HST recoveries Option Year 2: May 26, 2022 to May 25, 2023 $251,312 net of all applicable taxes and charges $283,983 including HST and all applicable charges $255,735 net of HST recoveries Option Year 3: May 26, 2023 to May 25, 2024 $258,852 net of all applicable taxes and charges $292,502 including HST and all applicable charges $263,408 net of HST recoveries The total potential award identified in this report including all option years is $991,043 net of all applicable taxes and charges, $1,119,878 including all applicable taxes and charges. The total potential cost to the City including all option years is $1,008,485 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index. Additionally: Speare Seeds Ltd. is to receive a contract award for the line items they were lowest bidders meeting specification on, including all option years, in the total amount of $95,983 net of all applicable taxes and charges, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award - Chief Purchasing Officer. Further and as part of the buying group, York University will be undertaking its own recommendations on an internal basis and so their requirements are not part of this Report.