Bid Award Panel
The full agenda, as filed
All 4 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA83.1adopted
Solicitation Issued: December 29, 2023 Solicitation Closed: February 26, 2024 Number of Addenda Issued: Six (6) Number of Bids: Three (3) Table 2: Summary of Bids Received Supplier Name AECOM Canada Ltd.* Parsons Inc.** WSP Canada Inc. * Pursuant to the Request for Proposal document the contract award value includes contingency. **Supplier was found non-compliant with the mandatory requirements
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 6, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Doc4343210572, Contract Number R-23ECSWA-RD-C2-02SP Description: For Professional Services for Design, Construction and Post-Construction Services for Road Reconstruction and Watermain Replacement on Gerrard Street East from Sherbourne Street to Parliament Street Recommended Supplier: AECOM Canada Ltd. Contract Award Value: $1,849,531 net of all applicable taxes and charges $2,089,971 including HST and all applicable charges $1,882,083 net of HST recoveries The Contract is expected to start on date of award and end on December 31, 2028.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Doc4343210572, Contract Number R-23ECSWA-RD-C2-02SP Description: For Professional Services for Design, Construction and Post-Construction Services for Road Reconstruction and Watermain Replacement on Gerrard Street East from Sherbourne Street to Parliament Street Recommended Supplier: AECOM Canada Ltd. Contract Award Value: $1,849,531 net of all applicable taxes and charges $2,089,971 including HST and all applicable charges $1,882,083 net of HST recoveries The Contract is expected to start on date of award and end on December 31, 2028.
BA83.2adopted
Solicitation Issued: January 11, 2024 Solicitation Closed: February 26, 2024 Number of Addenda Issued: Six (6) Number of Bids: Six (6) Table 2: Summary of Bids Received Supplier Name Arcadis Professional Services (Canada) Inc.** AtkinsRéalis Canada Inc.* R.V. Anderson Associates Limited* Stantec Consulting Ltd. TYLin International Canada Inc.* WSP Canada Inc. *Supplier did not meet minimum technical threshold **Pursuant to the Request for Proposal document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 6, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposals, Doc4373506891 and Contract Number CWD-23-11 Description: Basement Flooding Assignment 45-48 Preliminary Design Recommended Supplier: Arcadis Professional Services (Canada) Inc. Contract Award Value: $7,520,027 net of all applicable taxes and charges $8,497,631 including HST and all applicable charges $7,652,379 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2026.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposals, Doc4373506891 and Contract Number CWD-23-11 Description: Basement Flooding Assignment 45-48 Preliminary Design Recommended Supplier: Arcadis Professional Services (Canada) Inc. Contract Award Value: $7,520,027 net of all applicable taxes and charges $8,497,631 including HST and all applicable charges $7,652,379 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2026.
BA83.3adopted
Solicitation Issued: March 11, 2024 Solicitation Closed: April 2, 2024 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received Supplier Name Bid Price (excluding H.S.T.) Infrastructure Coatings (Ontario) Corporation $742,860.00* 2198271 Ontario Ltd. o/a Metro Asphalt $1,386,250.00** Roadmaster Road Construction & Sealing Ltd. $1,518,225.00 Multiseal Inc. $1,585,475.00 * Pursuant to the Request for Tender document the contract award value includes contingency. ** Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 6, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4463435829, Contract Number 24TR-OM-301-A1-CR Description: Roadway Crack Repairs in the Toronto and East York and Scarborough Districts for Transportation Services. The term of the contract is to be for a period of one (1) year, from the date of award until December 31, 2024, with an option in favour of the City to extend the agreement for an additional three (3) separate one (1) year periods, all in accordance with the provisions and specifications contained in the Request for Tender. Should the option period be exercised, the Deputy General Manager of Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Infrastructure Coatings (Ontario) Corporation Contract Award Value: $772,860 net of all applicable taxes and charges $873,332 including HST and all applicable charges $786,462 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024. Option Year 1: January 1, 2025 to December 31, 2025 $796,046 net of all applicable taxes and charges $899,532 including HST and all applicable charges $810,056 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $819,927 net of all applicable taxes and charges $926,518 including HST and all applicable charges $834,358 net of HST recoveries Option Year 3: January 1, 2027 to December 31, 2027 $844,525 net of all applicable taxes and charges $954,313 including HST and all applicable charges $859,389 net of HST recoveries The total potential contract award identified in this report including the option years is $3,233,358 net of all applicable taxes and charges, $3,653,695 including all applicable taxes and charges. The potential cost to the City including all option years is $3,290,265 net of HST recoveries. The above cost calculations for the option years reflect an estimated annual three (3) percent Consumer Price Index increase applied annually to the annual cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4463435829, Contract Number 24TR-OM-301-A1-CR Description: Roadway Crack Repairs in the Toronto and East York and Scarborough Districts for Transportation Services. The term of the contract is to be for a period of one (1) year, from the date of award until December 31, 2024, with an option in favour of the City to extend the agreement for an additional three (3) separate one (1) year periods, all in accordance with the provisions and specifications contained in the Request for Tender. Should the option period be exercised, the Deputy General Manager of Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Infrastructure Coatings (Ontario) Corporation Contract Award Value: $772,860 net of all applicable taxes and charges $873,332 including HST and all applicable charges $786,462 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024. Option Year 1: January 1, 2025 to December 31, 2025 $796,046 net of all applicable taxes and charges $899,532 including HST and all applicable charges $810,056 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $819,927 net of all applicable taxes and charges $926,518 including HST and all applicable charges $834,358 net of HST recoveries Option Year 3: January 1, 2027 to December 31, 2027 $844,525 net of all applicable taxes and charges $954,313 including HST and all applicable charges $859,389 net of HST recoveries The total potential contract award identified in this report including the option years is $3,233,358 net of all applicable taxes and charges, $3,653,695 including all applicable taxes and charges. The potential cost to the City including all option years is $3,290,265 net of HST recoveries. The above cost calculations for the option years reflect an estimated annual three (3) percent Consumer Price Index increase applied annually to the annual cost after the initial year.
BA83.4adopted
Solicitation Issued: March 12, 2024 Solicitation Closed: March 28, 2024 Number of Addenda Issued: None Number of Bids: Four (4) Table 2: Summary of Bids Received including Bid Price Supplier Name Bid Price (excluding H.S.T.) Viola Management Inc. $2,537,105.75* Four Seasons Site Development Ltd. $2,578,545.00 PTR Paving Inc. $2,763,313.50 Bevcon Construction & Paving Ltd. $2,843,545.00 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 6, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4468015736, Contract Number 24TR-OM-240-SC-CI Description: Critical Interim Repairs including Repairs to Roads, Sidewalks, Bus Pads, Curbs, Concrete Pad Construction, and Tactile Walking Surface Indicator Plate Installation within the Scarborough District. Recommended Supplier: Viola Management Inc. Contract Award Value: $2,587,106 net of all applicable taxes and charges $2,923,430 including HST and all applicable charges $2,632,639 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4468015736, Contract Number 24TR-OM-240-SC-CI Description: Critical Interim Repairs including Repairs to Roads, Sidewalks, Bus Pads, Curbs, Concrete Pad Construction, and Tactile Walking Surface Indicator Plate Installation within the Scarborough District. Recommended Supplier: Viola Management Inc. Contract Award Value: $2,587,106 net of all applicable taxes and charges $2,923,430 including HST and all applicable charges $2,632,639 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.