Budget Committee
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BU6.1adopted
Arena Boards of Management 2017 Operating Surpluses/Deficits Settlement
This report recommends settlements with the eight Arena Boards of Management (Arenas) of their 2017 operating surpluses and deficits based on the audited financial statements for the year ended December 31, 2017, with operating surpluses payable to the City and operating deficits funded by the City upon Council's approval.
The Budget Committee recommends that: 1. City Council direct that the 2017 operating surpluses totalling $5,857 from three Arenas (William H. Bolton, Forest Hill Memorial and North Toronto Memorial) be paid to the City of Toronto and be used, in part, to fund the cumulative operating deficit of $126,531 for four Arenas (George Bell, McCormick Playground, Moss Park, and Ted Reeve), resulting in a net operating deficit of $120,674 to be funded by the City, as illustrated in Appendix A, column (g), to the report (May 16, 2019) from the Chief Financial Officer and Treasurer. 2. City Council direct that the excess of $24,558 from the funding provision made available in the 2017 Final Year-End Operating Budget Variance report of $145,232 and the $120,674 required to settle the actual 2017 deficits be applied to the 2018 Final Year-End Operating Budget variance for the Arena Boards, as shown in the attached Appendix A - 2017 Program Summary to the report (May 16, 2019) from the Chief Financial Officer and Treasurer.
Staff recommendation as filed
The Chief Financial Officer and Treasurer recommends that: 1. City Council direct that the 2017 operating surpluses totalling $5,857 from three Arenas (William H. Bolton, Forest Hill Memorial and North Toronto Memorial) be paid to the City of Toronto and be used, in part, to fund the cumulative operating deficit of $126,531 for four Arenas (George Bell, McCormick Playground, Moss Park, and Ted Reeve), resulting in a net operating deficit of $120,674 to be funded by the City, as illustrated in Appendix A, column (g), of the report. 2. City Council direct that the excess of $24,558 from the funding provision made available in the 2017 Final Year-End Operating Budget Variance report of $145,232 and the $120,674 required to settle the actual 2017 deficits be applied to the 2018 Final Year-End Operating Budget variance for the Arena Boards, as shown in the attached Appendix A - 2017 Program Summary.
BU6.2adopted
Association of Community Centres Settlement of Operating Results for Year Ended 2017
This report recommends settlement with the 10 Community Centres (Association of Community Centres) on their Core Administration Operations for 2017 based on audited financial results.
The Budget Committee recommends that: 1. City Council direct that the accumulated surpluses of $6,490 from six Association of Community Centres be paid to the City of Toronto and be used to fund the operating deficits of $8,965 for the core administration operations of two Centres, resulting in a net payable of $2,475 for operating over-expenditures as detailed in Table II in the report (May 13, 2019) from the Chief Financial Officer and Treasurer.
Staff recommendation as filed
The Chief Financial Officer and Treasurer recommends that: 1. City Council direct that the accumulated surpluses of $6,490 from six Association of Community Centres be paid to the City of Toronto and be used to fund the operating deficits of $8,965 for the core administration operations of two Centres, resulting in a net payable of $2,475 for operating over-expenditures as detailed in Table II.
BU6.3adopted
The purpose of this report is to amend the Facilities, Real Estate, Environment and Energy 2019 Council Approved Capital Budget and 2020-2028 Capital Plan. The amendments will have zero gross and net debt impact and will better align 2019 and future cash flows with Facilities, Real Estate, Environment and Energy program requirements.
The Budget Committee recommends that: 1. City Council authorize the deferral and acceleration of funds in Facilities, Real Estate, Environment and Energy's 2019 Council Approved Capital Budget and 2020-2028 Capital Plan in the amount of $1.699 million, as detailed in Attachment 1 to the report (May 7, 2019) from the Interim General Manager, Facilities Management, with zero gross and net debt impact.
Staff recommendation as filed
The Interim General Manager, Facilities Management recommends that: 1. City Council authorize the deferral and acceleration of funds in Facilities, Real Estate, Environment and Energy's 2019 Council Approved Capital Budget and 2020-2028 Capital Plan in the amount of $1.699 million, as detailed in Attachment 1 "Schedule A - 2019 Second Quarter Capital Budget Deferrals/Acceleration", with zero gross and net debt impact.
BU6.4adopted
On November 30, 2018, the City of Toronto's Purchasing and Materials Management issued tender number 286-2018 on behalf of Facilities Management and Toronto Fire Services for the construction of a new fire station, located at 2945 Keele Street, Toronto (Station B - Downsview). The tender closed on January 15, 2019. Purchasing and Materials Management received five bid submissions. The lowest compliant bid, received from MJ Dixon Construction Limited, totalled $7.208 million, net of HST recoveries. The 2019 Approved Capital Budget for Toronto Fire Services includes the project cost of $10.885 million for Station B - Downsview, with $6.438 million available for construction. The Bid Panel Award report to recommend the award of this contract is pending the approval of this in-year budget adjustment. In order to fund the shortfall in the 2019 Budget for the cost of construction determined through the competitive bid process, this report requests that City Council approve an in-year adjustment that will increase the project cost for Station B - Downsview (CFR091-01) by $0.800 million, increasing the project cost from $10.885 million to $11.685 million, and amend the 2019-2022 budgeted cash flows with additional funds provided by Development Charge Reserve Fund (XR2118). The additional funds are available in XR2118, and the increase complies with the funding policy included in the Development Reserve By-law.
The Budget Committee recommends that: 1. City Council authorize an in-year budget adjustment to the 2019 Capital Budget for Toronto Fire Services to increase the project cost for the Station B - Downsview (CFR091-01) project by $0.800 million, increasing the project cost from $10.885 million to $11.685 million, funded by the Development Charge Reserve Fund (XR2118). 2. City Council authorize an amendment to the budgeted cash flows for the completion of the fire station to reflect the following requirements: 2019 - $0.905 million, 2020 - $5.435 million, 2021 - $1.051 million, and 2022 - $0.020 million.
Staff recommendation as filed
The Fire Chief and General Manager, Toronto Fire Services and the Interim General Manager, Facilities Management recommend that: 1. City Council authorize an in-year budget adjustment to the 2019 Capital Budget for Toronto Fire Services to increase the project cost for the Station B - Downsview (CFR091-01) project by $0.800 million, increasing the project cost from $10.885 million to $11.685 million, funded by the Development Charge Reserve Fund (XR2118). 2. City Council authorize an amendment to the budgeted cash flows for the completion of the fire station to reflect the following requirements: 2019 - $0.905 million, 2020 - $5.435 million, 2021 - $1.051 million, and 2022 - $0.020 million.
BU6.5adopted
This report requests City Council's authority to amend Information and Technology's 2018 Capital Budget and 2019-2028 Capital Plan by adjusting project costs and cash flows contained within the Budget and Plan, respectively, to align with year-end expenditures and project progress. The adjustments will have a zero gross and net budget impact on the 2018 Capital Budget and 2019-2028 Capital Plan and will align the budget and plan with Information and Technology's capital project delivery schedule and program requirements.
The Budget Committee recommends that: 1. City Council authorize the reallocation of 2018 cash flow within Information and Technology's approved 2018 Capital Budget and 2019-2027 Capital Plan in the amount of $1.431 million, for acceleration and deferral of projects, as presented in Schedule A to the report (May 10, 2019) from the Chief Information Officer, with a zero budget impact. 2. City Council authorize the reallocation of 2019 cash flows within Information and Technology's approved 2019 Capital Budget and 2020-2028 Capital Plan in the amount of $1.431 million for the acceleration and deferral of projects, as presented in Schedule A to the report (May 10, 2019) from the Chief Information Officer, with a zero budget impact. 3. City Council authorize the reallocation of cashflows and project costs in Information and Technology's approved 2018 Capital Budget and 2019-2027 Capital Plan in the amount of $0.565 million from projects that are currently under budget to those requiring additional funding in the same amount as presented in Schedule B to the report (May 10, 2019) from the Chief Information Officer, with a zero budget impact.
Staff recommendation as filed
The Chief Information Officer recommends that: 1. City Council authorize the reallocation of 2018 cash flow within Information and Technology's approved 2018 Capital Budget and 2019-2027 Capital Plan in the amount of $1.431 million, for acceleration and deferral of projects, as presented in Schedule A, with a zero budget impact. 2. City Council authorize the reallocation of 2019 cash flows within Information and Technology's approved 2019 Capital Budget and 2020-2028 Capital Plan in the amount of $1.431 million for the acceleration and deferral of projects, as presented in Schedule A, with a zero budget impact. 3. City Council authorize the reallocation of cashflows and project costs in Information and Technology's approved 2018 Capital Budget and 2019-2027 Capital Plan in the amount of $0.565 million from projects that are currently under budget to those requiring additional funding in the same amount as presented in Schedule B, with a zero budget impact.
BU6.6adopted
The purpose of this report is to request authority from City Council to amend the 2019 Council Approved Capital Budget and 2020-2028 Capital Plan for Parks, Forestry and Recreation by adjusting project costs and cash flows contained within the Budget and Plan. These adjustments will align cash flows for capital project delivery schedules and program requirements and as a result, will have no impact to the timing of debt requirements. Reallocations to cash flows and project costs are also requested where recent project bids exceed the current approved cash flow or alternatively to advance projects into 2019 that are ready to proceed. In addition, this report seeks Council approval to create a new sub-project for the East Bayfront Community Centre with future year cash flow to supplement funding for the East Bayfront project included in the Waterfront Revitalization Initiative's 2019 Ten-Year Capital Plan; and for the closure of two projects that will reduce 2019 cash flow and release the remaining funds for other capital purposes.
The Budget Committee recommends that: 1. City Council authorize the deferral and acceleration of projects in Parks, Forestry and Recreation's 2019 Council Approved Capital Budget and future year commitments in the amount of $3.750 million, as included in Appendix 1 to the report (May 8, 2019) from the General Manager, Parks, Forestry and Recreation, with no debt impact. 2. City Council authorize amendments to project costs and cash flows within the Parks, Forestry and Recreation's 2019 Council Approved Capital Budget and future year commitments in the amount of $5.356 million, as included in Appendix 2 to the report (May 8, 2019) from the General Manager, Parks, Forestry and Recreation, with no debt impact. 3. City Council approve an amendment to the Parks, Forestry and Recreation's 2019 Council Approved Capital Budget and Plan to create a new capital sub-project known as East Bayfront Community Centre, in the Community Centre project, with a project cost of $7.000 million and cash flow in 2021 with funding from the following sources: $6.300 million from Development Charges (XR2114) and $0.700 million from South District Parkland Development Reserve Fund (XR2209). 4. City Council authorize the closure of two (2) sub-projects in Parks, Forestry and Recreation's 2019 Council Approved Capital Budget in the amount of $0.345 million, as included in Appendix 3 to the report (May 8, 2019) from the General Manager, Parks, Forestry and Recreation to reduce 2019 cash flow, and release commitments on development related funding sources to the appropriate accounts.
Staff recommendation as filed
The General Manager, Parks, Forestry and Recreation recommends that: 1. City Council authorize the deferral and acceleration of projects in Parks, Forestry and Recreation's 2019 Council Approved Capital Budget and future year commitments in the amount of $3.750 million, as included in Appendix 1 to this report, with no debt impact. 2. City Council authorize amendments to project costs and cash flows within the Parks, Forestry and Recreation's 2019 Council Approved Capital Budget and future year commitments in the amount of $5.356 million, as included in Appendix 2 to this report, with no debt impact. 3. City Council approve an amendment to the Parks, Forestry and Recreation's 2019 Council Approved Capital Budget and Plan to create a new capital sub-project known as East Bayfront Community Centre, in the Community Centre project, with a project cost of $7.000 million and cash flow in 2021 with funding from the following sources: $6.300 million from Development Charges (XR2114) and $0.700 million from South District Parkland Development Reserve Fund (XR2209). 4. City Council authorize the closure of two (2) sub-projects in Parks, Forestry and Recreation's 2019 Council Approved Capital Budget in the amount of $0.345 million, as included in Appendix 3 (attached) to reduce 2019 cash flow, and release commitments on development related funding sources to the appropriate accounts.