Board of Directors of TO Live
The full agenda, as filed
All 19 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
CT1.1amended
Election of Vice Chair - Board of Directors of Civic Theatres Toronto
Election of the Vice Chair of the Board of Directors of Civic Theatres Toronto under Part H, Section 22, of the Board of Directors of Civic Theatres Toronto Procedures By-law for a term of office ending December 31, 2020, and until a successor is appointed.
The Board of Directors of Civic Theatres Toronto elected Councillor Gary Crawford as Vice-Chair of the Board of Directors of Civic Theatres Toronto until December 31, 2020, and until a successor is appointed.
CT1.2adopted
Chief Executive Officer's General Status Update
The purpose of this report is to provide the Board with a general status update, as well as a report on the second quarter activities of the three theatres (Sony Centre for the Performing Arts, St. Lawrence Centre for the Arts, Toronto Centre for the Arts).
The Board of Directors of Civic Theatres Toronto: 1. Received the report (August 31, 2018) from the President and Chief Executive Officer, Civic Theatres Toronto and Confidential Attachment 1 for information. 2. Directed that Confidential Attachment 1 to the report (August 31, 2018) from the President and Chief Executive Officer, Civic Theatres Toronto remain confidential in its entirety, as it involves the security of property belonging to the Board of Directors of Civic Theatres Toronto.
Staff recommendation as filed
The President and Chief Executive Officer, Civic Theatres Toronto recommends that the Board of Directors of Civic Theatres Toronto: 1. Receive this report and Confidential Attachment 1 for information. 2. Direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it involves the security of property belonging to the Board of Directors of Civic Theatres Toronto.
CT1.3adopted
Chief Executive Officer's General Status Update - Third Quarter
The purpose of this report is to provide the Board with a general status update, as well as a report on the third quarter activities of the three theatres (Sony Centre for the Performing Arts, St. Lawrence Centre for the Arts, Toronto Centre for the Arts).
The Board of Directors of Civic Theatres Toronto: 1. Received the report (January 7, 2019) from the President and Chief Executive Officer, Civic Theatres Toronto.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of Civic Theatres Toronto: 1. Receive this report and Attachment 1 for information.
CT1.4received
The Chair has scheduled the following meetings of the Board of Directors of Civic Theatres Toronto for 2019. Further meetings will be scheduled, as required. 1. Friday, March 1 at 12:30 p.m. in Sony Lounge, Sony Centre for the Performing Arts 2. Thursday, May 9 at 12:30 p.m. in Sony Lounge, Sony Centre for the Performing Arts 3. Thursday, June 13 at 12:30 p.m. in Committee Room 1, 2nd Floor, City Hall 4. Friday, November 29 at 12:30 p.m. in Sony Lounge, Sony Centre for the Performing Arts
The Board of Directors of Civic Theatres Toronto received for information, the following amended meeting schedule from the Chair: 1. Friday, March 1, 2019 at 12:30 p.m. in Sony Lounge, Sony Centre for the Performing Arts 2. Thursday, May 9, 2019 at 12:30 p.m. in Sony Lounge, Sony Centre for the Performing Arts 3. Thursday, June 13, 2019 at 12:30 p.m. in Committee Room 1, 2nd Floor, City Hall 4. Thursday, September 26, 2019 at 12:30 p.m. in Sony Lounge, Sony Centre for the Performing Arts 5. Friday, November 29, 2019 at 12:30 p.m. in Sony Lounge, Sony Centre for the Performing Arts
CT1.5adopted
Strategic Plan for Civic Theatres Toronto
The purpose of this report is to seek the Board's final approval on the organization's five-year strategic plan.
The Board of Directors of Civic Theatres Toronto: 1. Approved the Strategic Plan, as noted in Confidential Attachment 1 to the report (September 6, 2018) from the Senior Directors of Development, Civic Theatres Toronto. 2. Authorized the public release of Confidential Attachment 1 to the report (September 6, 2018) from the Senior Directors of Development, Civic Theatres Toronto, once adopted by the Board of Directors of Civic Theatres Toronto and once the new branding and name of Civic Theatres Toronto are made public. Confidential Attachment 1 to the report (September 6, 2018) from the Senior Directors of Development, Civic Theatres Toronto is now public and available under Background Information.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of Civic Theatres Toronto: 1. Approve the Strategic Plan, as noted in Confidential Attachment 1 2. Authorize the public release of Confidential Attachment 1, once adopted by the Board of Directors of Civic Theatres Toronto and once the new branding and name of Civic Theatres Toronto are made public.
CT1.6amended
Policies to Govern Corporate Sponsorship and Naming Rights for Civic Theatres Toronto
This reports outlines two new policies to govern the fundraising activities of Civic Theatres Toronto: Naming Rights Policy and Corporate Sponsorship Policy.
The Board of Directors of Civic Theatres Toronto: 1. Approved the Naming Rights Policy, as noted in Attachment 1 to the report (September 12, 2018) from the Senior Directors of Development, Civic Theatres Toronto. 2. Amended Section 3.3.3 of the Corporate Sponsorship Policy in Attachment 2 to the report (September 12, 2018) from the Senior Directors of Development, Civic Theatres Toronto as follows: 3.3.3. No form of indemnification will be provided to any Sponsor without the express approval of CTT Senior Management, up to the value of the sponsorship. Indemnification in excess of the value of the sponsorship requires approval by the Board. 3. Approved the Corporate Sponsorship Policy, as noted in Attachment 2 to the report (September 12, 2018) from the Senior Directors of Development, Civic Theatres Toronto, as amended by Part 2 above.
Staff recommendation as filed
The Senior Directors of Development recommend that the Board of Directors of Civic Theatres Toronto: 1. Approve the Naming Rights Policy, as noted in Attachment 1. 2. Approve the Corporate Sponsorship Policy, as noted in Attachment 2.
CT1.7amended
Presentation on New Branding for Civic Theatres Toronto
A presentation will be made by the Vice President of Marketing and Communications on the new branding for Civic Theatres Toronto.
The Board of Directors of Civic Theatres Toronto: 1. Changed the operational name of Civic Theatres Toronto to the name identified in Confidential Attachment 1 to the report (January 15, 2019) from the President and Chief Executive Officer. 2. Authorized the public release of Confidential Attachment 1 and Confidential Attachment 2 to the report (January 15, 2019) from the President and Chief Executive Officer, Civic Theatres Toronto following the press announcement on January 21, 2019. 3. Requested that City Council legally change the name of Civic Theatres Toronto to the name identified in Confidential Attachment 1 to the report (January 15, 2019) from the President and Chief Executive Officer, Civic Theatres Toronto and amend Toronto Municipal Code Chapter 23, Civic Theatres accordingly. 4. Directed that Confidential Attachment 1 - Confidential Presentation on New Branding for Civic Theatres Toronto remain confidential as it pertains to the security of the property of the municipality or local board. Confidential Attachment 1 to the report (January 15, 2019) from the President and Chief Executive Officer, Civic Theatres Toronto is now public, as follows: Legal Name Change As a result of Civic Theatres Toronto's public naming competition, Civic Theatres Toronto wishes to change its legal name to TO Live. Confidential Attachment 1 and Confidential Attachment 2 to the report (January 15, 2019) from the President and Chief Executive Officer, Civic Theatres Toronto are now public and are available under Background Information.
CT1.8adopted
2018 Second Quarter Financial Results and Commentary
The purpose of this report is to present the 2018 second quarter financial results to the Board.
The Board of Directors of Civic Theatres Toronto: 1. Received the 2018 second quarter financial operating results as noted in Attachment 1 and Confidential Attachments 2 and 3 to the report (August 31, 2018) from the Vice President of Finance and Administration, Civic Theatres Toronto for information. 2. Directed that Confidential Attachment 2 and 3 to the report (August 31, 2018) from the Vice President of Finance and Administration, Civic Theatres Toronto remain confidential in their entirety because if disclosed, they could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of Civic Theatres Toronto.
Staff recommendation as filed
The Finance, Audit and Risk Management Committee recommends that: 1. The Board of Directors of Civic Theatres Toronto receive the 2018 second quarter financial operating results as noted in Attachment 1 and Confidential Attachments 2 and 3 to the report (August 31, 2018) from the Vice President of Finance and Administration, Civic Theatres Toronto for information. 2. The Board of Directors of Civic Theatres Toronto direct that Confidential Attachment 2 and 3 to the report (August 31, 2018) from the Vice President of Finance and Administration, Civic Theatres Toronto remain confidential in its entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of Civic Theatres Toronto.
CT1.9referred
The purpose of this report is to present an updated purchase order policy and a new procurement policy to the Board.
The Board of Directors of Civic Theatres Toronto: 1. Referred the item to the President and Chief Executive Director, Civic Theatres Toronto for a further report on Finance Policies.
Staff recommendation as filed
The Finance, Audit and Risk Management Committee recommends that: 1. The Board of Directors, Civic Theatres Toronto approve Policy 303 - Purchase Order Policy as described in Attachment 2 to the report (August 31, 2018) from the Vice President of Finance and Administration, Civic Theatres Toronto.
CT1.10adopted
Bargaining Mandate for Negotiations with IATSE Local 58 at Sony Centre for the Performing Arts
This purpose of this report is to seek Board approval for a bargaining mandate to negotiate the collective agreement with IATSE Local 58, which expires on March 31, 2019.
The Board of Directors of Civic Theatres Toronto: 1. Authorized Civic Theatres Toronto management to negotiate a new collective bargaining agreement with IATSE Local 58, as detailed in Confidential Attachment 1 to the report (December 5, 2018) from the President and Chief Executive Officer, Civic Theatres Toronto. 2. Directed that Confidential Attachment 1 to the report (December 5, 2018) from the President and Chief Executive Officer, Civic Theatres Toronto remain confidential in its entirety, as it contains information about bargaining positions to be applied to negotiations with IATSE Local 58 to be carried on by or on behalf of the Board of Directors of Civic Theatres Toronto.
Staff recommendation as filed
The Human Resources, Compensation and Labour Relations Committee recommends that: 1. The Board of Directors of Civic Theatres Toronto authorize Civic Theatres Toronto management to negotiate a new collective bargaining agreement with IATSE Local 58, as detailed in Confidential Attachment 1 to the report (December 5, 2018) from the President and Chief Executive Officer, Civic Theatres Toronto. 2. The Board of Directors of Civic Theatres Toronto direct that the confidential information contained in Confidential Attachment 1 to the report (December 5, 2018) from the President and Chief Executive Officer, Civic Theatres Toronto remain confidential in its entirety, as it contains information about bargaining positions to be applied to negotiations with IATSE Local 58 to be carried on by or on behalf of the Board of Directors of Civic Theatres Toronto.
CT1.11adopted
Ratification of Collective Agreement with IATSE Local 822 at Sony Centre for the Performing Arts
The purpose of this report is to seek Board approval of the collective agreement with IATSE Local 822 for the Sony Centre for the Performing Arts.
The Board of Directors of Civic Theatres Toronto: 1. Approved the collective agreement with IATSE Local 822 for the Sony Centre for the Performing Arts, as outlined in Confidential Attachment 1 to the report (December 5, 2018) from the President and Chief Executive Officer, Civic Theatres Toronto. 2. Directed that Confidential Attachment 1 to the report (December 5, 2018) from the President and Chief Executive Officer, Civic Theatres Toronto remain confidential in its entirety, as it is about labour relations or employee negotiations.
Staff recommendation as filed
The Human Resources, Compensation and Labour Relations Committee recommends that: 1. The Board of Directors of Civic Theatres Toronto approve the collective agreement with IATSE Local 822 for the Sony Centre for the Performing Arts, as outlined in Confidential Attachment 1. 2. The Board of Directors of Civic Theatres Toronto direct that the confidential information contained in Confidential Attachment 1 to the report (December 5, 2018) from the President and Chief Executive Officer, Civic Theatres Toronto remain confidential in its entirety, as it is about labour relations or employee negotiations.
CT1.12adopted
Ratification of Collective Agreement with SEIU Local 2
The purpose of this report is to seek Board approval on the terms of the collective agreement with SEIU Local 2.
The Board of Directors of Civic Theatres Toronto: 1. Approved the terms of the collective agreement with SEIU Local 2, as outlined in Confidential Attachment 1 to the report (December 11, 2018) from the President and Chief Executive Officer, Civic Theatres Toronto. 2. Directed that Confidential Attachments 1 and 2 to the report (December 11, 2018) from the President and Chief Executive Officer, Civic Theatres Toronto remain confidential in its entirety, as it is about labour relations or employee negotiations.
Staff recommendation as filed
The Human Resources, Compensation and Labour Relations Committee recommends that: 1. The Board of Directors of Civic Theatres Toronto approve the terms of the collective agreement with SEIU Local 2, as outlined in Confidential Attachment 1 to the report (December 11, 2018) from the President and Chief Executive Officer, Civic Theatres Toronto. 2. The Board of Directors of Civic Theatres Toronto direct that the confidential information contained in Confidential Attachments 1 and 2 to the report (December 11, 2018) from the President and Chief Executive Officer, Civic Theatres Toronto remain confidential in its entirety, as it is about labour relations or employee negotiations.
CT1.13adopted
The purpose of this report is to present updated Human Resources policies, as noted in Attachments 1, 2, 3 and 4.
The Board of Directors of Civic Theatres Toronto: 1. Received the report (August 31, 2018) from the Vice President of Finance and Administration, Civic Theatres Toronto for information.
Staff recommendation as filed
The Human Resources, Compensation and Labour Relations Committee recommends that: 1. The Board of Directors of Civic Theatres Toronto receive the report (August 31, 2018) from the Vice President of Finance and Administration, Civic Theatres Toronto for information.
CT1.14adopted
The purpose of this report is to inform the Human Resources, Compensation and Labour Relations Committee, Civic Theatres Toronto of Management's undertaking of a pay equity review.
The Board of Directors of Civic Theatres Toronto: 1. Received the report (December 5, 2018) from the President and Chief Executive Officer, Civic Theatres Toronto for information.
Staff recommendation as filed
The Human Resources, Compensation and Labour Relations Committee recommends that: 1. The Board of Directors of Civic Theatres Toronto receive the report (December 5, 2018) from the President and Chief Executive Officer, Civic Theatres Toronto for information.
CT1.15received
The purpose of this report is to inform the Human Resources, Compensation and Labour Relations Committee, Civic Theatres Toronto of Management's undertaking of the 2019 staffing model.
The Board of Directors of Civic Theatres Toronto: 1. Received the report (December 5, 2018) from the Vice President of Finance and Administration, Civic Theatres Toronto for information.
Staff recommendation as filed
The Human Resources, Compensation and Labour Relations Committee recommends that: 1. The Board of Directors of Civic Theatres Toronto receive the report (December 5, 2018) from the Vice President of Finance and Administration, Civic Theatres Toronto for information.
CT1.16adopted
Civic Theatres Toronto Programming Risk Management
The purpose of this report is to seek Board approval to proceed with the Managed Risk Portfolio for the 2018-19 Programming season.
The Board of Directors of Civic Theatres Toronto: 1. Approved the Managed Risk Portfolio for the 2018-2019 Programming season, as noted in Confidential Attachment 1 and Confidential Attachment 2 to the report (July 5, 2018) from the Vice President of Programming and the Vice President of Finance and Administration, Civic Theatres Toronto. 2. Requested the President and Chief Executive Officer, Civic Theatres Toronto to report to the Managed Risk Programming Committee on the progress of the programming as described in Confidential Attachment 2 to the report (July 5, 2018) from the Vice President of Programming and the Vice President of Finance and Administration, Civic Theatres Toronto. 3. Requested the President and Chief Executive Officer, Civic Theatres Toronto to report back to the Risk Managed Programming Committee on risk management parameters for a diversified portfolio, to be monitored quarterly. 4. Changed the name of the Managed Risk Programming Committee to the Risk Committee. 5. Directed that Confidential Attachment 1 and Confidential Attachment 2 to the report (July 5, 2018) from the Vice President of Programming and the Vice President of Finance and Administration, Civic Theatres Toronto remain confidential as they pertain to the security of property belonging to Board of Directors of Civic Theatres Toronto.
Staff recommendation as filed
The Managed Risk Programming Committee recommends that: 1. The Board of Directors of Civic Theatres Toronto: a. approve the Managed Risk Portfolio for the 2018-2019 Programming season, as noted in Confidential Attachment 1 and Confidential Attachment 2 to the report (July 5, 2018) from the Vice President of Programming and the Vice President of Finance and Administration, Civic Theatres Toronto; b. request the President and Chief Executive Officer, Civic Theatres Toronto to report to the Managed Risk Programming Committee on the progress of the programming as described in Confidential Attachment 2 to the report (July 5, 2018) from the Vice President of Programming and the Vice President of Finance and Administration, Civic Theatres Toronto; c. request the President and Chief Executive Officer, Civic Theatres Toronto to report back to the Risk Managed Programming Committee on risk management parameters for a diversified portfolio, to be monitored quarterly; d. change the name of the Managed Risk Programming Committee to the Risk Committee; and e. direct that Confidential Attachment 1 and Confidential Attachment 2 to the report (July 5, 2018) from the Vice President of Programming and the Vice President of Finance and Administration, Civic Theatres Toronto remain confidential as they pertain to the security of property belonging to Board of Directors of Civic Theatres Toronto.
CT1.17adopted
Proposal for Additional Earned Revenue Sources
This report seeks Board approval to move forward with a new program model to bring in additional earned revenue sources for the theatres.
The Board of Directors of Civic Theatres Toronto: 1. Approved the new program model as noted in Confidential Attachment 1 to the report (December 3, 2018) from the President and Chief Executive Officer, Civic Theatres Toronto and direct staff to take the necessary steps to move forward with it. 2. Directed that Confidential Attachment 1 to the report (December 3, 2018) from the President and Chief Executive Officer, Civic Theatres Toronto remain confidential in its entirety, as it contains information which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The Managed Risk Programming Committee recommends that: 1. The Board of Directors of Civic Theatres Toronto approve the new program model as noted in Confidential Attachment 1 to the report (December 3, 2018) from the President and Chief Executive Officer, Civic Theatres Toronto and direct staff to take the necessary steps to move forward with it. 2. The Board of Directors of Civic Theatres Toronto direct that the confidential information contained in Confidential Attachment 1 to the report (December 3, 2018) from the President and Chief Executive Officer, Civic Theatres Toronto remain confidential in its entirety, as it contains information which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT1.18adopted
2018 Third Quarter Financial Results and Commentary
The purpose of this report is to present the 2018 Third Quarter financial results to the Board.
The Board of Directors of Civic Theatres Toronto: 1. Received the 2018 third quarter financial operating results noted in Confidential Attachment 1 to the report (November 9, 2018) from the Vice President of Finance and Administration, Civic Theatres Toronto for information. 2. Directed that Confidential Attachment 1 to the report (November 9, 2018) from the Vice President of Finance and Administration, Civic Theatres Toronto remain confidential in its entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The Finance, Audit and Risk Management Committee recommends that: 1. The Board of Directors of Civic Theatres Toronto receive the 2018 third quarter financial operating results noted in Confidential Attachment 1 to the report (November 9, 2018) from the Vice President of Finance and Administration, Civic Theatres Toronto for information. 2. The Board of Directors of Civic Theatres Toronto direct that Confidential Attachment 1 to the report (November 9, 2018) from the Vice President of Finance and Administration, Civic Theatres Toronto remain confidential in its entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT1.19received
Chair Update on Business and Operational Affairs
The Chair of the Board will discuss the priorities of the Board.
The Board of Directors of Civic Theatres Toronto received the item for information.